TRANSFER OF COPIER MANAGEMENT FROM ISAS TO OL/P&PD

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-05054A000100070001-0
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 5
• Document Creation Date: November 11, 2016
• Document Release Date: May 27, 1999
• Sequence Number: 1
• Publication Date: October 28, 1975
• Content Type: MEMO

Approved For Release 1999/09/20 : CIA-RDP78-05054A000100070001-0
(PLACE REQUEST HERE)
OFFICIAL
RECORD
COPY
RETURN IMMEDIATELY AFTER USE TO THE
AGENCY ARCHIVES AND RECORDS CENTER
Approved For Release 1999/09/20 : CIA-RDP78-05054A000100070001-0
WARNING
The attached document(s) must be safeguarded. It is the Agency's
Official Historical Record and must be preserved in accordance
with Title 44 U.S.C.. For information or clarification contact your
Information Management Officer or the Information Management
Division.
 Approved For Release 1999/09/20 : CIA-RDP78-05054A000100070001- O --~
' 8OCT1975
A =1DRA LX FOR: Assistant for Information, DD/A
: 'T'ransfer of Copier Management from ISAS to GL/P&Pi)
REFFY0 E : MWo dtd 11 Aug 75 to Acting DD/A fr C/ISAS, subject:
Office Criers
25X1A
1. M . -reca emendation that the management of Agency copiers
be transferred from the Information Systems Analysis Staff (ISAS) to the
Office of Logistics, Printing and Photography Division (P&PD), is accepted
with the following clarifications :
a. At least one position i ist be transferred to P&PD to
enable a maintenance of activities presently performed jointly
by ISAS and P&PD. A minim= transfer would be the GS-06
position on ISAS to PFPD. The ISAS position is now devoted
full time to the clerical work associated with monitoring
copier use. Preferably, the incumbent of this position would
also be transferred due to her accumulated experience with
this subject.
b. Deputy Director for Administration (DD/A) support may
be required to control copier activities in certain areas of
the Agency.
c. PPPD, with the support of ISAS, will require component
Records ~ tage went Officers (Rm' s) to do much of the basic
spadework in analysis and justification. P$PD will provide
technical assistance and the final review and technical judgment.
2. The professional effort necessary to provide administrative
and technical oversight has been split between ISAS and P&PD. Until
rently, ISAS dedicated a full-ti GS-12 level sition to the pro-
gram. Approximately 50 percent of a GS-12 level PD position was also
required. This arrangement resulted in some duplication; e.g., meetings
with vendors, equipment examination, and overlapping liaison with copier
users in the Agency.
1/
Approved For Release 1999/09/20 : CIA-RDP78-05054A00O tODO i 30H1-0
 Approved For Release 1999/09/20 : CIA-RDP78-05054AO00100070001-0
25X
1A
SU C"T: Transfer of Copier 14hnageinent from ISAS to OL/P&PD
3. Bch of the effort in ISAS over the past year was expended
in developing the inventory, the systems for centralized collection and
analysis of basic data on copier use and costs, and the necessary
coordination procedures with key personnel such as component 's.
This effort has reached a plateau which, although not perfect in exe-
cution, has presumably satisfied management that a necessary degree of
control has been established. Although these activities will require
some nurturing, it is now more a question of maintenance rather than the
concerted initial effort. I, therefore, feel that a reasonable level of
ongoing support can be provided by PFPD without the transfer of a
professional position.
4. Attachment 1 to I~r. memorandum lists a manber of
activities that are required for a reasonable copier management program
for the ,Agency. Items 1 through 3 relate to inventory and costs. These
are essentially clerical tasks, with some professional supervision.
Items 4 and S relating to survey, i.e., systems analysis of new requests
and review of ongoing usage, require the most professional manpower. If
P&PD, with the support of ISAS, can call upon component RM)'s to do much
of the basic spadework in analysis and justification, P&PD can provide
final reviews and technical judgment.
S. Most of the successes in the existing program have been achieved
through customer acceptance of sound technical and economic advice, often
mixed with a fair amount of persuasion. We anticipate times when blatant
disregard for economics or technology will require management support at
the DD/A level to avoid costly mistakes. I am sure that this support
will be forthcoming. The remaining items on the list in Attachment 3 are
either already being accomplished by P&PD or are attainable with a minimal
level of professional support.
6. There are several advantages to PPPD management of this program.
Continuity in customer relations and technical competence can better be
achieved in the line organization. The technical line between copier/
duplication and printing is rapidly blurring. The Xerox 9200, recently
installed in P&PD, is a copier/duplicator and also a major "printi
stem." have office copiers, new printing systems such as the Xerox
9200, duplicating presses, printing presses, COM (Computer Output Micro-
film) and hard copy printing from computer tape (Xerox 1200). Options
are many. The choice of the correct option becomes critical both
Approved For Release 1999/09/20 : CIA-RDP78-05054AO00100070001-0
 Approved For Release 1999/09/20 : CIA-RDP78-05054A000100070001-0
Trcr: Transfer of Copier =ar a nt fri ISAS to OL/P4PD
economically and in recognition of Agency requirements. Centralized
wanageuent and control of these functions, although not absolute
control in recognition of those continuing special and unique require
Bents that do arise, does make sense.
'Ls/ Michael J. Hams
- Michael J. lan c
Director of Logistics
25X1A
Ref Att
Distribution:
Orig Addressee, w/orig of ref
1- OL Official, w/cy of ref Ej on of OL 5 4152a
1 - OL/P&PD, w/cy of ref & cy of OL 5 4152a
1 - D/L Chrono, w/cy of ref & cy of OL 5 4152a
OL/P&PD: kc/4111 (21 Oct 75)
Approved For Release 1999/09/20 : CIA-RDP78-05054A000100070001-0
 Approved For Release 1999/09/20 : CIA-RDP78-05054A000100070001-0
MISSING PAGE
ORIGINAL DOCUMENT MISSING PAGE(S):
Approved For Release 1999/09/20 : CIA-RDP78-05054A000100070001-0