PROCUREMENT OF ADMINISTRATIVE AND HOUSEKEEPING SUPPLIES FROM GSA FOR ISSUE THROUGH THE LOGISTICS SERVICES DIVISION

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-05054A000100100052-0
• Release Decision: RIPPUB
• Original Classification: U
• Document Page Count: 6
• Document Creation Date: December 14, 2016
• Document Release Date: September 17, 2002
• Sequence Number: 52
• Publication Date: July 1, 1975
• Content Type: REGULATION

INS %APNCPJ..?OlfoK elease 2003/03/10 CIA-RDP78-05054A000100100052-0
LI 45-2 LI 45-2
LOGISTICS
Revised Till y -."44-7-S
SUBJECT: Procurement of Administrative and Housekeeping
Supplies from GSA for Issue through the Logis-
tics Services Division
1. PURPOSE
This instruction establishes policy concerning procurement of
standard administrative and housekeeping expendable supplies
by the Logistics Services Division, Office of Logistics (OL/
LSD), from the General-Services Administration (GSA) Federal
Supply Service, Region 3. To avoid the double handling of
every item by first receiving it
and then issuing it from stock to OL/LSD, this
materiel will be procured and shipped directly to OL/LSD.,even
if the item exists in stock
0
STAT
SlAT
a. Materiel procured through this source is for issue by OL/
H
LSD to headquarters components of the Agency at no cost
to the recipient.
b. Items procured are limited. to those stock items listed in
the Agency Administrative Supply Catalog that are in the
GSA Catalog.
c. 'Quantities ordered will be based on economic order quan-
GElYd nCr
titles in 9e-s-e-nance-with GSA standard units of issue a48
!r:.l...a r:~
Each requisition will allow for an approximate delivery
period of 30 days from the time the requisition reaches GSA.
Approved Ford jR I Vp : I NTE F~NPAL USE ,Y 0100052-0
 Apppproved For Release 2003/03/10 CIA-RDP78-05054A000100100052-0
INSTRUCTION NO. LI 45-2
LI 45-2 LOGISTICS
Revised July 1975
d. The GSA r-Servcs may be utilized for the
procurement of slow-moving items or for emergency replen-
ishment of small quantities of fast-moving items. Such
purchases may be charged (charge plate) or paid for in
cash by OL/LSD and are not affected by the provisions of
3. RESPONSIBILITIES
a. LOGISTICS SERVICES DIVISION
(1) Establish reorder points for all expendable items
maintained for general issue through the Building
Services Branch (BSB), LSD/OL. Examine issue ac-
tivity at least every 12 months to update reorder
points.
(2) Tray .rc +.~, curre.r~4 GSA catalogs^in order to prepare
requisitions with valid stock numbers, units of
issue, and unit costs.
(3) Maintain a current list of stock numbers established
in the Inventory Control System (ICS) Identification
File. When requisitioning an item that is pot`in
this file, prepare a Catalog Action Requestfand
attach\to the requisition.
(4) Annotate each requisition as follows to enable Supply Divd-Am2l
to readily identify requisitions governed by this in- Oil
struction: "GSA SOURCE --- All Items to be Procured
by IDSB via FEDSTRIP Procedures'
:
Approved For Release 2003/03/10: CIA- RDP78-05054A000100100052-0
ADMINISTRATIVE INTERNAL USE ONLY
 ADMINISTRATIVE INTERNAL USE ONLY.
Approved For Release 2003/03/10 : CIA-RDP78-05054A000100100052-0
INSTRUCTION NO.
LI 45-2
LI 45-2
LOGISTICS
Revised July 1975
(5) Submit requisitions to the Budget and Fiscal Branch,
Executive Office (EO/B&FB), OLjfor certification of
availability of funds. Maintain a control file for
each transaction.-
(6) Receive materiel and furnish completed receiving
reports on a timely basis to C - -
r'o
S /OL for processing
through the Financial Property Accounting (FPA)
system.
(7) Resolve discrepancies directly with GSA or the
carrier or file a formal discrepancy report with
Interdepartmental Support Branch (IDSB), SD/OL,in
accordance with LI 45-6, "Receiving Discrepancy
Policy and. Procedures."
b. EXECUTIVE OFFICE, BUDGET AND FISCAL BRANCH
(1) Review and certify the availability of Property
Requisitioning Authority-(PRA) for each requisition.
(2) Forward requisitions to OL/SD lM .
c. SUPPLY DIVISION ~`ct
(1) Produce, in conjunction wits OL/LSD, the Administra-
l ) i aloo tf
tive Supply Cat or use by OL/LSD/BSB and its
"'A
customers.
Approved For Release 2003/03/10 : CIA-RDP78-05054A000100100052-0
ADMINISTRATIVE INTERNAL USE ONLY
 ADMINISTRATIVE INTERNAL USE ONLY
Approved For Release 2003/03/10 : CIA-RDP78-05054A000100100052-0
INSTRUCTION NO. LI 45-2
LI 45-2 LOGISTICS
Revised July 1975
(2) Assign a Procurement Instrument Number to e ch
(-At
requisitionia-n-d*T ransaction Analysis Code 7B to
each line item, and enter the requisition into the
Requisition Suspense File of the = C? ,
(3) After entry into the ICS, reproduce and distribute
copies of the requisition to the requisitioning
office, OL/EO/B&F (2 copies), and ;,o OL/SD/IDSB.
STAT (2 copies). Since =is never involved in requisi-
tions covered by this instruction, it is not neces-
sary to reproduce advance copies of the requisition
STAT
for L-1grior to processing through the ICS.
(41 Maintain the accountable '#' file for each requisition.
Order materiel from GSA in accordance with LI 45-10,
"Processing of MILSTRIP/FEDSTRIP Documentation."
(a) Code the FEDSTRIP requisition to have :GSA $e,d
status cards directly to OL LSD
/ /,%r1
( BSB.1
(b) Forward the original of Agency Form 2216,
'MILSTRIP/FEDSTRIP Order, to the North Loading
Dock, Headquarters Building '(the receiving
activity), for use as a receiving document, and
send an information copy to OL/LSD/BSB (the
requisitioning office).
Approved For Release 2003/03/10 : C( )RDP78-05054A000100100052-0
ADMIN RTRTTZI' TNTTFDMMAT Trot, nxtx it
 ADMINISTRATIVE INTERNAL USE ONLY
Approved For Release 2003/03/10 : CIA-RDP78-05054A000100100052-0
INSTRUC'T'ION NO. 1,1 4.5-2
LI 45-2 LOGISTICS
Revised July 1975
(c) Forward one copy of the Daily Cross-Reference
Register corcerni.ng OL/LSD/BSB transactions
to the North Loading Dock and one copy to OL/
LSD/BSB.
ma Resolve consequential discrepancies with. GSA reported
by OL/LSD/BSB.
vii
(7) Code receiving reports forwarded by4LSD by assigning
TAC OU and enter into the ICS. TAC OU will generate an
Issue Notice at the Data Access Center (instead of et-t ,:
an Issue Verification is processed
(8)
immediately by the terminal operator to clear the
Requisition Suspense File.
Process CAR's provided by OL/LSD/BSB for establishing
new items into the ICS.
(5)
Approved For Release 2003/03/10 : CIA-RDP78-05054A000100100052-0
ADMINISTRATIVE INTERNAL USE ONLY
 STATINTL Approved For Release 2003/03/10 : CIA-RDP78-05054A000100100052-0
Approved For Release 2003/03/10 : CIA-RDP78-05054A000100100052-0