AUDIT REPORT (Sanitized) 30 June 1957

Document Type: 
Collection: 
Document Number (FOIA) /ESDN (CREST): 
CIA-RDP78-05201A000100110013-8
Release Decision: 
RIPPUB
Original Classification: 
S
Document Page Count: 
3
Document Creation Date: 
December 14, 2016
Document Release Date: 
August 30, 2002
Sequence Number: 
13
Case Number: 
Publication Date: 
June 30, 1957
Content Type: 
REPORT
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PDF icon CIA-RDP78-05201A000100110013-8.pdf164.25 KB
Body: 
Approved For Release 2003/01/24: CIA-RDP7 1 -.0 C,/REC 25X1 Scope of Audit 2. ..... The audit of the property records included: An examination and verification on a test basis of documents evidencing Audit Comments receipt, disposition, and issue of property; a review of property records and procedures to determine the adequacy of control over property for which s accountable; a review and examination of documents and procedures relating to the newly-installed Financial Property Accounting System; a review of Survey and Inventory Adjustment Procedures; a review of Motor Vehicle Records and Procedures; and a review of procedure'-and. records relating to real property leased for personal quarters. Real Property E X T R A C T CD k'1L? (s-etitrn 10. KUBARK regulations reouire that the following documents be on file for quarters leased under a. er indication of terms of the lease 25X1 b. Statement setting forth responsibilities of e. Written approval by the Res onsible Field to exceed Standard Quarters Allowances 25X1 Our review of real estate files disclosed that many signed documents are missing. Action should be taken to complete the real estate files. Paragraph 4b). d. Copy of Form 360 - Foreign Real Property Rep Paragraph 3a(J+)). Paragraph 5b(3)). c, Declaration of Trust covering leased propert; 25X1 tion and the employee with respect to quarters leased) 125X1 * Approved For Release 2003/01/ Approved For Release 2003/01/24: CIA-RDP78-05201A000100110013-8 . NW weanrT EXTRACT RECD 25X1A6A 25X1A6A 30 June 1957 iE N* --2&X4-A6 A Telephone expenses 19. The previous audit report, paragraph 29, stated- responsible employee checks of this matter during the course of the audit, station officials stated that they felt this was sufficient and that it would be too much work (for the amount of money involved) to require branch chiefs to certify on the bills that all distance phone calls were for official purposes. The auditor is inclined to agree with station officials. However, since the instructions issued were oral, it is recommended that they be put in writing in the form of a Station Directive or Memorandum. recommended that this be corrected. The Station's reply cats that these bills are now being reviewed by the General Services Officer for this and other purposes and that instructions have been issued that these phones are not to be used for personal calls. In a discussion sterile phones located in the Real Property 50. In the previous audit r eport., paragraph 37, we discussed the incomplete condition of the ilea and records of 25X1 25X1 property leased under an reco mme ed that the files be brought up to date and ma n a ne on a cur rent basis in the future. During the course of the current audit, th e I Iwas in the 25X1 process of updating these files a these files were in good shape an documentation except copies of th exceed the standard quarters allo nd record d contain e Chief o wances. s. the is...egort, ed virtually all the required f Station's authorizations to In past years, these authoriza- tions have been maintained in the iles. Recently, 25X1 CeFJC 0.t Approved For Release 2003/0 P78-05201A000100110013-8 Audit Comments Approved For Release 200AU~gflf IA-RDP78-05201 A000100110013-8 11W NEW 25X1A6A Audit Report - 30 June 1957 25X1 25X1 E X T R A C T RE&CD Page 2 the started retaining one copy for its files. It is recommended that the obtain for its files copies of all Chief of Station s authorizations to exceed standard quarters allow- ances and the few other missing documents disclosed by our audit, if not already done. Details of these missing documents will be made available upon request. 51. The previous audit re ort, paragraph 39, pointed out that 25X1A6A I was not being compiled with. This Directive prescribes the proce ure by which operational real property (safehouses) will be obtained, maintained, disposed of, and reported. It prescribes certain records and files to be maintained by the 25X1 25X1 based on information furnished by case officers. The current audit disclosed that virtually no improvement had been made in this matter during the audit period. We discussed the problem with 25X1 25X1 officials and, as a result, the General Services officer es gne a new safehouse data sheet which he sent to all case officers with re- quests for the required documents. It is too soon to determine whether this action will produce the desired results. During the next audit, the matter will be investigated thoroughly. It is hoped that the files will be complete at that time. A Approved For Release 2003/01/24: CIA-RDP78-05201 A000100110013-8