AUDIT REPORT (Sanitized) 30 June 1957

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-05201A000100110013-8
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 3
• Document Creation Date: December 14, 2016
• Document Release Date: August 30, 2002
• Sequence Number: 13
• Publication Date: June 30, 1957
• Content Type: REPORT

Approved For Release 2003/01/24: CIA-RDP7
1 -.0
C,/REC
25X1
Scope of Audit
2. ..... The audit of the property records included: An
examination and verification on a test basis of documents evidencing
Audit Comments
receipt, disposition, and issue of property; a review of property records
and procedures to determine the adequacy of control over property for
which s accountable; a review and examination of documents and
procedures relating to the newly-installed Financial Property Accounting
System; a review of Survey and Inventory Adjustment Procedures; a review
of Motor Vehicle Records and Procedures; and a review of procedure'-and.
records relating to real property leased for personal quarters.
Real Property
E X T R A C T
CD
k'1L? (s-etitrn
10. KUBARK regulations reouire that the following documents be on
file for quarters leased under
a. er indication of terms of the lease
25X1
b. Statement setting forth responsibilities of
e. Written approval by the Res onsible Field to exceed
Standard Quarters Allowances 25X1
Our review of real estate files disclosed that many signed documents are
missing. Action should be taken to complete the real estate files.
Paragraph 4b).
d. Copy of Form 360 - Foreign Real Property Rep
Paragraph 3a(J+)).
Paragraph 5b(3)).
c, Declaration of Trust covering leased propert;
25X1
tion and the employee with respect to quarters leased) 125X1
* Approved For Release 2003/01/
 Approved For Release 2003/01/24: CIA-RDP78-05201A000100110013-8
. NW weanrT
EXTRACT
RECD
25X1A6A
25X1A6A
30 June 1957
iE N*
--2&X4-A6 A
Telephone expenses
19. The previous audit report, paragraph 29, stated-
responsible employee checks
of this matter during the course of the audit, station officials stated
that they felt this was sufficient and that it would be too much work
(for the amount of money involved) to require branch chiefs to certify
on the bills that all distance phone calls were for official purposes.
The auditor is inclined to agree with station officials. However, since
the instructions issued were oral, it is recommended that they be put
in writing in the form of a Station Directive or Memorandum.
recommended that this be corrected. The Station's reply cats that
these bills are now being reviewed by the General Services Officer for
this and other purposes and that instructions have been issued that
these phones are not to be used for personal calls. In a discussion
sterile phones located in the
Real Property
50. In the previous audit r
eport., paragraph 37, we discussed the
incomplete condition of the
ilea and records of
25X1
25X1
property leased under
an reco
mme ed that the files be
brought up to date and ma n a ne
on a cur
rent basis in the future.
During the course of the current
audit, th
e I Iwas in the
25X1
process of updating these files a
these files were in good shape an
documentation except copies of th
exceed the standard quarters allo
nd record
d contain
e Chief o
wances.
s. the is...egort,
ed virtually all the required
f Station's authorizations to
In past years, these authoriza-
tions have been maintained in the
iles. Recently,
25X1
CeFJC
0.t
Approved For Release 2003/0 P78-05201A000100110013-8
Audit Comments
 Approved For Release 200AU~gflf IA-RDP78-05201 A000100110013-8
11W NEW
25X1A6A Audit Report -
30 June 1957
25X1
25X1
E X T R A C T
RE&CD
Page 2
the started retaining one copy for its files. It is
recommended that the obtain for its files copies of
all Chief of Station s authorizations to exceed standard quarters allow-
ances and the few other missing documents disclosed by our audit, if not
already done. Details of these missing documents will be made available
upon request.
51. The previous audit re ort, paragraph 39, pointed out that
25X1A6A I was not being compiled with. This
Directive prescribes the proce ure by which operational real property
(safehouses) will be obtained, maintained, disposed of, and reported.
It prescribes certain records and files to be maintained by the
25X1
25X1
based on information furnished by case officers. The current
audit disclosed that virtually no improvement had been made in this
matter during the audit period. We discussed the problem with
25X1
25X1
officials and, as a result, the General Services officer
es gne
a new safehouse data sheet which he sent to all case officers with re-
quests for the required documents. It is too soon to determine whether
this action will produce the desired results. During the next audit, the
matter will be investigated thoroughly. It is hoped that the files will
be complete at that time.
A
Approved For Release 2003/01/24: CIA-RDP78-05201 A000100110013-8