ADMINISTRATIVE HANDLING OF MF PROMOTIONS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-05244A000200040028-2
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 4
• Document Creation Date: December 9, 2016
• Document Release Date: July 11, 2001
• Sequence Number: 28
• Publication Date: July 7, 1980
• Content Type: REGULATION

Approved For Release 2001/07/29 : CIA-RDP78-05244A000200040028-2
7 July 1980
OFFICE OF FINANCE NOTICE NO. 25-80
SUBJECT: Administrative Handling of MF Promotions
1. In addition to having administrative responsibility for all employees
assigned to the component regardless of career designations, component management
has a vital interest in the career development of all employees assigned. The
awarding of promotions usually signifies recognition of an outstanding contri-
bution by an employee to the mission and tasks of the component to which the
employee is assigned. For these reasons, promotion awards for MF Careerists
serving in components outside the Office of Finance will be presented to the
employee in the manner deemed appropriate by that component.
2. The following procedure will be followed in promotion processing:
a. Upon acceptance by the Director of Finance of the recommendation
for promotion by the M(? Sub-career Panel, OF/CMO will obtain from PERSIGN
the Form 1152 (Request for Personnel Action) and secure verbal concurrence
from the Personnel Officer of the component to which the employee is assigned.
b. The completed Form 1152 will be sent to Office of Personnel Policy,
Planning and Management for processing.
c. In accordance with established OP procedures, the Branch and
employee copies of the Form 1150 (Notification of Personnel Action) and the
Certificate of Promotion will be sent to the component of assignment for
appropriate presentation.
3. All MF Careerists should be aware that adoption of the above procedures
does not in any way indicate a lack of interest by the Director of Finance in
taking part in the promotion presentations. With MF Careerists located in 58
components in seven different buildings in the headquarters area and with a twice-
yearly promotion cycle for each grade level, it has become almost impossible for
the Director of Finance to make timely distribution of these actions on an in-
dividual basis. We believe the above procedure will permit the management of the
component to which the employee is assigned to take a greater part in recognition
of a job well done.
Approved For Release 2001/07/29 : CIA-RDP78-05244A000200040028-2
 Approved For Release 2001/07/29 : CIA-RDP78-0524~AO0b'20004 MO-2
OFFICE OF FINANCE NOTICE NO. 24-80
SUBJECT: Advances Against Claims For Personal Property Losses
REFERENCES: A.
B.
1. Purpose
This Notice announces procedures and requirements for the advance-
ment of funds incident to claims for lost, damaged, or destroyed
STATINTL personal property submitted for adjudication and settlement under
2. Policy
Advance of up to 80% of the estimated value of claims for personal
property losses may he approved by the Chairman of the Headquarters
Claims Review Board, (HCRB) in unusual cases involving substantial
personal hardship.
3. Procedures and Responsibilit
a. Advancees will submit, together with their personal property
loss claim, a request for advance of funds to the Chairman,
HCRB via area B&F office. The request for advance will
include the following:
(1) The statement, "Claimant agrees to refund any or all of
the advance payment as may be required to conform with
the final settlement of the claim". A signature line will
follow this statement and claimant must sign this agreement
(2) The method of payment desired; cash, check, or bank deposit.
(3) The advance amount desired, up to 801% of the total claim.
NOTE: The amount block on the request for advance will be
left blank since the actual amount to be advanced will be
determined by the HCRB. However the advancee will indicate
the amount desired on the covering route sheet.
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(1) Assign an Obligation Reference Number (ORN) and establish
an estimated obligation to be used in the processing of the
claims and the advance of funds.
(2) Certify funds are available and ensure that method of
payment instructions are complete.
(3) Forward claim and advance request to HCRB.
c. Headquarters Claims Review Board will:
(~) Review the claim and establish an amount that appears
just and reasonable not to exceed 80?6 of the total
claim amount..
(2) Insert the amount payable and obtain other required
signatures, and the approval of the Chairman, HCRB
on the Request for Advance Form.
(3) Attach a Form 238 to the voucher with the routing and.
remarks sections filled out as follows:
A. Remark: "Please affix the voucher number assigned
to the attached request for advance. Voucher
B. Address: for cash check or deposit:
I. A&CD, 604 Key
II. Monetary, 712 Key
III. Accounts, 513 Key
IV. Ch, HCRB, 2F31 STATINTL
C. Address for cash only:
I. Area B&F
II. Any area Disbursing Office
III. Data Base, 6E2911 Hqs. or 513 Key
IV. Ch, HCRB, 2F31 - STATINTL
ADMINISTRATIVE ~p
Approved For Release 2001/07/29: CIA-RDP7$-v9MR0M0bW028-2
 ADMINISTRATIVE - INTERNAL USE ONLY
Approved For Release 2001/07/29 : CIA-RDP78-05244A000200040028-2
d. Audit and Certification Division or Area B&F will:
Certify the Request for Advance in the amount.approved
by Chairman, HCRB.
e. Monetary Division or Disbursing Office will:
Effect payment in the manner requested on the voucher.
f. Accounts Division (DBMB) or Data Base Management will:
Number and process the voucher. List the voucher number
on the Form 238 and return same to the HCRB.
4. Effective Date
This policy is effective immediately and requests for advance may
be submitted for payment against claims not yet settled.
5. Regulatory Changes
Revisions of references, to include this advance policy, will be
forthcoming.
6. Questions concerning these processing procedures should be directed
to the Special Activities Branch, Audit and Certification Division,
604 Key Bldg.-
Edward L. Sherman
Director of Finance
ADMINISTRATIVE - INTERNAL USE ONLY
Approved For Release 2001/07/29 : CIA-RDP78-05244A000200040028-2