DEADLINE FOR SUBMITTING FUNDS OBLIGATIONS AND PROPERTY ENCUMBRANCES AS OF 30 SEPTEMBER 1976 AND CERTIFICATION OF FY TQ OBLIGATIONS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-05244A000200050003-8
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 2
• Document Creation Date: December 9, 2016
• Document Release Date: July 9, 2001
• Sequence Number: 3
• Publication Date: August 20, 1976
• Content Type: REGULATION

Approved For Release 2001/07/29: CIA RDF17f405244AD0D20Q0Q50003-8
20 August 1976
FINANCIAL ADMINISTRATION
OFFICE OF FINANCE NOTICE NO. 3-TQ
FROM Thomas B. Yale
Director of Finance
SUBJECT General. - Funds Obligations and Property
Requisitioning Authorization
Encumbrances
Specific - Deadline for Submitting Funds
Obligations and Property Encum-
brances as of 30 September 1976
and Certification of FY TQ Obligations
RECISSION: OFN 13-76
The Obligations recorded in the Agency's accounts as of 30
September 1976 will be utilized for subsequent budget presentations.
It is essential, therefore, allottees establish an accurate record
of obligations as at that date for the Transitional Quarter (TQ).
2. SUPPLEMENTAL REPORTS
Supplemental reporting of TQ obligation, encumbrance, expend-
iture and issue data will be made through a mid-September production
of the Obligation Status (OSR) and Encumbrance Status (ESR) reports
and the Trend Report. The OSR will reflect obligations reported by
those APOD's received in Room 6-G-20 (Headquarters Section, Data
Base Management Branch) by 15 September and it will include September
obligations for all payrolls. 0 lb igations for the biweekly payroll
will be based upon actual expenditures for the pay period ended 28
August; obligations for the four weeks payroll and the monthly pay-
roll
ill b
b
w
e
ased upon expenditures for the pay periods ended 11
September and 31 August respectively. The ESR will include those
Commitment Abstracts received by 15 September in Room 513 Key Bldg,
System. The Obligation Status and Encumbrance Status reports will
be distributed on or about 20 September 1976.
A. Al].ottees should take appropriate action to obtain from
their respective field stations complete and accurate figures for
obligations and encumbrances incurred projected through 30 Septem.her
1976.
Approved For Release 2001/07128 :,P1~-F DPD7$-O,~244A000200050003-8E2 TMPDET
T I A L CL BY 006567
 Approved For Release 2001/07/29 : CIA-RDP78-05244AO00200050003-8
C O N F I D E N T .1 A L
B. In order to expedite conversion to the General Accounting
System (GAS) effective 1 October 1976, it has been determined
necessary to shorten the time normally allowed following the close
of a fiscal period for reviewing and reporting obligations and
encumbrance data as of the close of the period. Accordingly APODS
and commitment abstracts for obligations and encumbrance data
incurred on or before 30 September 1976 must be received by the
Data Base Management Branch not later than the close of business
1 October 1976. Normal cut-off time will be observed for all
other transactions requiring accounting entries. All possible
emphasis is requested on minimizing month end volume in September
by spreading data inputs through the month to the maximum extent
feasible.
C. As required by Section 1311(b) of the Supplemental Appropri-
ation Act, 1955, as amended (31 USC 200), the Director reports to
the Office of Management and Budget in the budget submission of each
year that all statements of obligations furnished therein consist
of valid obligations as defined in Section 1311(a) of that Act.
The Director will be required to make a similar report concerning
obligations for the Transitional Quarter, To support this report,
each Operating Official or Head of Independent Office to whom a TQ
allotment or suballotment was made is requested to provide the
following certification, which should be routed through the Direc-
torate Planning Officer, to Accounts and Analysis Division, Office
of Finance, Room 513 Key Building by 20 October 1976. (In the
case of suballotments for Directorate level office and staff
activities, the certification will be executed by the official(s)
to whom each such suballotment is made.) Responsibility for this
certification may not be redelegated by the Agency official to
whom the allotment or suballotment was made.
"This is to certify that all obligations reported to
the Office of Finance during the TQ which remained
unliquidated as of 30 September 1976 were valid and
properly documented in accordance with para 25X1A
20a(]' ) "
Signature
Approved For Release 2001~WQ29I: eI4-R P78'451244A 002OOO5OOO3-8