DELINQUENT ADVANCE ACCOUNT

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-05256A000100050004-5
• Release Decision: RIFPUB
• Original Classification: S
• Document Page Count: 2
• Document Creation Date: November 11, 2016
• Document Release Date: September 24, 1998
• Sequence Number: 4
• Content Type: MEMO

Approved For Release 1999/08 ~1A~R'Q1P78-05256A000100050004-5
. - ~~C ~R[TY IN~~Qi~~AI"~ON
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S13~J?Ci': :delinquent ;'~dv~.nce ?ccotiu3~t
~~`r'~? ~{~T~dCE
1. It has been brow-;lit 'to ~T attention that no accounter_ ; ht~.s
to date been received from ;rou for advance; received b~= J ou. ~'_s ;;you
l~zotr, current re~vlat i on.~ roquire accountin~u to be }ai~,:itted ?nee
rion'thlzzT.
:1lternate 1'c.ra~~ s.pn 1.
1. It has been brow-ht to ~ atttention that no a.ccou_ntin;~; 'ka.s
been received from ;rou since Tiz:is :~ccoun.tin~ covered
only- the period throu.~h ,~s you l~.o:~r, cu.x~rent re~;ula-
bons recyuire accotasit:i.n;s to be sub~2it-ted once monti:~y-.
2. It is the duty oL every per:,on to ti~hom off::.cial funds are
entrusted 'to subrr~t proript and c.ccrtrate account_n;s. 'i17.s duty cai~u~.ot
be delegated to others, nor taxi it:: L erfori:iance be delayed until a
more converii ent time.
3. Fycperience has shorn that a failure to sub::~,i t pro_:rpt, accurate
accountings can have serious consecuences :"or the inc':ivid.ual_ l~.mseL'',
for other ~.ndividuals in leis area, an.' for the ~;ency. 1'reruentl~r
vital information is nislai d or forgotten, resultin;:; iiz a loss -to the
inditi~dual of reiri't~urserien~ts properl~r due him; a fa_-.?L~rG to acc~.~unt
~~a.l_es it difficrlt or impossible to reconci le anal aud=it the a,ccoiults
of persons .ith ~r'nom the ind_~~vidual rk::zjr have had fi rancial deal in ;s;
and a lacy of adequate records at lTead~~uarters mal~eU 'the justification
for additi onal funds for l,.is, and o~~her, activities i_possible.
Last3;,~r, it i~ to be noted the>t the accuriulation o. receipts and records
in the field ovor a period of months constitutes a ~~ ave scurity
hazard.
~.. ;accounts notb~.lanced and accounted for ~_~rornptl;~Y become
increasingly difficult for both the :~ndi~Ti.dual and far -ti-~e a{ency to
process. In most cases, acco~iritin:s can be subrrittert -:ionth~y (or more
often) frith an e:~.penditure in time of not more than a feUr hours i~er
month. r'recsuent],y -they can b~_ suamitted aL~r~ost frorii rnor;:ory. :lccountin~,s
for longer periods, necessitating the as_ erablin~ of n:u-acrous ?^eceiy~ts
and the ucourin~ of one t s m~~mar-y~ and notes to ascertain the d:isy~osition
of missin fund~~ or other documents take a much heater amount of time.
Like ar}y diffict~~ t task, the longer an accountin: - ..s cialayed, the more
difficult it becomes.
~, ~~s stated above, an individual is rersonally res~ons-ible for
account gin:.,. for all funds ~>dvanced to l~.rc. The e.:istin~ regizlatioi~.s
provide that 1iz~rhere an individual fails or refuses to s,~br.,it sati -
Appr~~~o~l~l~'e~1 ~9~i~fl~.~:~~'t~~~S~56k000~fi~0~~i0~04-5
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Approved?For R~I,Qase 1~~R1~/~~~#M~NtDP78-05~? 6A000100050004-5
directed. . ~~that such indi rri.du~l, be c]~a~tged ti.ith the full amount of all
advances for which he has not satisfactorily accounted-. Thereupon action
shall be taken. .to collect such amount as a debt due by the individual
to the. .Government.~t Salary, leave benefits, retirement, and disability
compensa~,ion may be taken to satisfy this debt.
6. Accord-~_ngly, you are hereby directed to account for all s ums
advanced to you, or through you, not later than 15 days after receipt of
this dispatch. uubsequent monthly accountings must be forwarded to iead-
quarters not later than the first pouch following the tenth day of the
following month. In the event you are unable to account (by disbursements
or by cash on hand), for all sums advanced you, you are directed to reply
immediately by cable, following t~rith a detailed explanation by pouch.
7. Ixz your accounting, you must not on_i_y show all disbursements, but
must also show (1) balances Forward from your last accounting, (2) all
advances received, (3} -the total for which you are acco;antable, (~.) the
total of actual expenditures, (5} the total of any advances or transfers
made by youa (6) the total of your actual cash on hand (by actual eolznt),
and (7) the grand total of expenditures, advances owed to you, and cash
on hand (that is, the total you are accounting for).
8. If at any time in the future for any reason, you c