SHIPMENT OF AGENCY MATERIEL

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-05359A000100010012-6
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 8
• Document Creation Date: December 9, 2016
• Document Release Date: July 9, 2001
• Sequence Number: 12
• Content Type: REPORT

Approved For Release 20011O8/0W CTA-RDP78-05
Approved For Release 2001/08/09 : CIA-RDP78-05359A000100010012-6
 Approved For Release 2001/08/09 : CIA-RDP78-05359A000100010012-6
WJBJ =: nip ent of Agency )Latoriel.
PPIOKM: To study the present proce es for ahipasant of Agency material
the Office of logistics and recaand any necessary changes
1. The Stock Control Branch/Supply Division
and edits all requisition Porn 88's and estebli hes required delivery dates
where no deadline date has been established by the customer. The P 88's
are f esd to Tratnarportsti Div sion/Cargo Branch (G carters 1") for
determination of the method of shipment and the date that cargo must be
made available to Transportation. The YOM 88's We then returned to the
Deport viler. the Cargo Ply Gr determines 10.4 time required for pull-
ing of items, test and inspection, and packing and orating, prior to the re-
of cargo to Cargo Branch for shut. When cargo cannot be released
to Trans rtatieaan In time to meet required deadline dates at destination, a
coordinated Stack Control/Cargo Branch reea&Juz t of cargo transportation
delivery dates must be made. This can affect the method of packaging and
of shipment (premium vs. noel-pre i mr transportation) required to meet dead-
line delivery dates in the field.
When transportation cargo delivery dates are determine d., the Cargo
Planning Group provides the th a Cargo Planning
Work Sheet which indicates cargo due-out dates (in Traansportation) by voucmer
ma er and destination. Where possible, Packing and Crating consolidates
25X1A
Approved For Release 2001/08/09 : CIA-RDP78-05359A000100010012-6
 Approved For Release 2001/08/09 : CIA-RDP78-05359A000100010012-6
vouchers by destination to meet the indicated dates required by Trans-
portation for booking and shipmnt.
This current cargo consolidation concept is a revision of and
improv nent to the for eer FIU (first in--first out) procedure which
required that immediate action be taken to pull, test and inspect., and
puck item without regard to consolidation. The FM procedure was re-
vised when it becaane evident that it caused an increase in partial ship-
sents. With the eeaphasi s na+r placed an cargo consolidation a more ef-
ficient shipping operation has been the result.
2. A review of current procedure indicates that further improve-
ment can be made in consolidating cargoes into fewer partial shipments.
Since station must be prepared for every partial shipaaent, a re-
duction in the number of partial shipments can reduce paper 'work and the
manpower required in its preparation. From Tab A it will be noted that
while total cargo tonnage shipped during FY 63 decreased 34.7 per cent
from that shipped during FY 62, the total number of shipments increased
by 23.1 per cent. Therefore, it is a reduction in the number of partial
shipments which must be accomplished in order to permit a reduction In
documentation, paper work, and manpower. If this is to be accomplished
the organizational and staffing pattern between Supply and Transportation
Divisions naxst be modified.
At the present time there is in being a Cargo Planning Grp located
at the This scheduling group consists of representation
from the Stock Control Branch, the and the Depot 25X1A
Approved For Release 2001/08/09 : CIA-RDP78-05359A000100010012-6
 SLCRE. ,
The Cargo Bran ch/Transportation Division
is not represented. A qualified Cargo Branch representative should be
present at the daily Cargo Planning Group meetings in order to provide
the Group with air lift and sailing schedules toward. which cargo prep-
aration could be directed. As a result a consolidation procedure estab-
lishing single monthly or weekly cut-off dates for cargo destined to a
specific overseas station or base would permit more flexi-
bility in the scheduling of packing, crating, and booking of shipments.
A recent example (Tab B) illustrates the need for establishing a monthly
cut-off date in order to effect consolidation of sea cargo. There is
per month. It a single out-off date
had been established no voucher would have involved mare than one par-
tial. Similarly, all other stations and bases could have sea shipment
deadline cut-off dates established in consonance with anticipated cargo
volume and frequency of sailings.
An additional improvement could be effected if Supply Division were
to indicate by date when they could have items packed and ready for the
Cargo Branch to book for shipment instead of establishing arbitrary re-
quired delivery dates for field installations. The date of anticipated
cargo delivery to Transportation for shipment would be based on the date
established by the Transportation representative on the Cargo Planning
Group for meeting a specific memthly sailing to that destination. This
revised procedure would permit scheduling of packing and crating in ac-
cordance with anticipated work load, and with specific destinations in
Approved For Release 2005
 Approved For Release 2001/08/09 : CIA-RDP78-05359A000100010012-6
,tJHET
mind. It would also permit consolidation of vouchers that would
otherwise result in rssseroa s partial shipments.
AdditicnaL y, consolidation of partials will contribute to
larger individual shipments which will insure that attinimuaa Bill of
Lading charges accrue. As am exaaaaple, a e rcial air shipment to
Curs a miniaaaama charge of W. This means that for this
destination a one pound piece and a 10 pound piece would, if shipped
separately, each incur a $19 minis charge. If consolidated into a
single shipment of 11 pounds, however, only a single minim= charge of
$19 would be incurred. It becomes obvious, therefore, through cargo
consolidation monetary savings can be effected. This is true for sea
shipments as well since zdnin= Bill of lading charges also apply. In
addition to cost sw inga, consolidation of ship is can reduce per
work and help avoid the possibility of lasso, damage or pilferage of
s W1 packages (Tab C).
A further contribution to consolidation of cargo shipments would
result if Area Division Logistics Officers would make an increased effort
to consolidate requisitions by destination and cost center before forward-
ing them to Stock Control. If greater consolidation of Farm 88's would
be effected by Area Divisions, Stock Control would be assigning fever
voucher nambera for any one destination and cost center. Fewer voucher
numbers assigned would result in fever partial shipments and accordingly,
less required documentation.
SECRET
Approved For Release 2001/08/09 : CIA-RDP78-05359A000100010012-6
 25X1A Approved For Release 2001/08/09 : CIA-RDP78-05359A000100010012-6
Next 1 Page(s) In Document Exempt
Approved For Release 2001/08/09 : CIA-RDP78-05359A000100010012-6
 Approved For Release 2001/08/09 : CIA-RDP78-05359A000100010012-6
2. There is need for participations by a Cargo Branch representative
in the Depot Cargo P3azrain g Group.
3. Present cargo consolidation procedures can be refined further.
4. Certain Depot functions should be merged with Cargo Branch
functiooxs.
5. Cargo Drench personnel should be more accessible to Depot Sup-
ply personnel.
6. There are delays in the transmission of correspondence and elsc-
mentation between Cargo Branch and Depot apply Division personnel.
7. Pager vork incident to shipping operations can be reduced.
1. That a qualified Cargo Bxanch/Tnnsportation Division represent-
ative participate in the daily meetings of the Depot Cargo naming Group.
.
2. That Cargo Branch f Transportations Division determine, in coordi.na-
do n with Depot pply personnel, weekly or mootbly cut-off dates for re-
ceipt of packed cargo in Transportation for meeting maLil, air lift, and
sailing schedules for specific destinations.
3. That Cargo Planning Group indicate by date can requisition Form 88's
when cargo can be made available ftensportation for booking and shipping
in lieu of Stock Control/S ply Division arbitrarily establishing deadline
delivery dates at destination.
4. That Area Division Logistics Officers make every attaMt to con-
solidate requisition l 88's by cost center and destination prior to for.
Warding to Stock Control for the editing and assignment of voucher number.
Approved For Release 2001/08/09 : CIA-RDP78-05359A000100010012-6
 Approved For Release 2001/08/09 : CIA-RDP78-05359A000100010012-6
5. That CanP ft#iR4 qPOrtWtim DILvIsion be .aired to the
25X1A
6. That the / rp3.y Division, its functions, re .-
ibilitias and person t be trrnsferred to Cargo I ench/Trsasportaticn Division.
Approved For Release 2001/08/09 : CIA-RDP78-05359A000100010012-6