VITAL RECORDS PROGRAM

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-05399A000100010044-7
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 11
• Document Creation Date: November 16, 2016
• Document Release Date: March 15, 2000
• Sequence Number: 44
• Publication Date: June 26, 1974
• Content Type: REGULATION

Approved For Release 2000/05/08 : CIA-RDP78-05399A000100010044-7
INSTRUCTION NO. LI 70-5
LI 70-5 RECORDS AND CORRESPONDENCE
Revised 26 June 1974
SUBJECT Vital Records Program
REFERENCES: (a)
(b)
1. GENERAL
a. This instruction provides for an active Vital Records Program for
the Office of Logistics (OL). The Records Management Officer (RMO)
maintains a schedule of documents considered vital to the operations
of OL and provides for the orderly processing of vital records to
the Agency Vital Records Repository.
b. This schedule serves as a guide to OL personnel in identifying doc-
uments to be sent to the repository. In addition to items listed
in the attached schedule, documents of a one-time or nonrecurring
nature considered vital to the operations of OL shall be deposited
as prescribed.
c. In addition to the vital records deposited by OL, items deposited
by other Agency components may be made available for OL use, as
required.
Vital records are those current specific documents, records, or reference
material in the possession of the Agency which are essential to its con-
tinued operation in an emergency and which, in the event of destruction,
would constitute an irreplaceable loss. Emergency situations include
warfare, fire, theft, sabotage, flood, or any other disaster.
3. RESPONSIBILITY
a. It is the responsibility of each OL staff and division chief to pro-
vide for an annual review of the schedule of records to be deposited;
to furnish the RMO with appropriate additions, deletions, or changes
S-E-C-R-E-T Upon removal of attachment,
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E2, CL BY 010891
 Approved For Release 2000/05/08 : CIA-RDP78-05399A000100010044-7
INSTRUCTION NO. LI 70-5
LI 70-5 RECORDS AND CORRESPONDENCE
Revised 26 June 1974
to the schedule; and to ensure that records designated are cur-
rently forwarded to the Records and Services Branch (OL Registry)
for deposit.
b. It is the responsibility of the RMO to provide for the prompt
deposit of OL vital records in the repository and to periodically
review the schedule and the records on deposit.
4. PROCEDURE
a. Available vital records will be forwarded to OL Registry on Mon-
day of each week so that the deposit can be made on Tuesday.
Indication should be made if material forwarded is a replacement
of material previously sent, in order that outdated documents
may be withdrawn.
b. Form 620 "Vital Materials Transfer Slip," will be prepared and
signed by the RMO.
ATTACHMENT
Vital Records Schedule
LANICK
Director of Logistics
-2-
S-E-C-R-E-T
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 D Approved For Release 2000/05108 : CIA-RDP78-05399A000100010044-7
R
A
F
T
INSTRUCTION NO. LI 70-5
LI 70-5 RECORDS AND CORRESPONDENCE
Revised
SUBJECT Vital Records Program
REFERENCES: iE .)
(b) .
1. GENERAL
a. This instruction provides for an active Vital Records Program for the
Office of Logistics (OL). The Records Management Officer (RMO) maintains
a schedule of documents considered vital to the operations of OL and
provides for the orderly processing of vital records to the Agency
Vital Records Repository.
b. This schedule serves as a guide to OL personnel, in identifying documents
to be sent to the/epository. In addition to items!,listed in the attached
schedule, documents of a one-time or nonrecurring nature considered vital
to the operations of OL shall also be deposited as prescribed.
c. In addition to the vital records deposited by OL, items deposited by
other Agency components may be made available for OL use1 as required.
2. DEFINITION
Vital-Ilecords are those current specific documents, records, or reference
material in the possession of the Agency which are essential to its continued
operation in an emergency and which, in the event of destruction, would
constitute an irreplaceable loss. Emergency situations include warfare,
fire, theft, sabotage, flood, or any other disaster.
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 Approved For Release 2000/05108 : CIA-RDP78-05399A000100010044-7
INSTRUCTION NO. LI 70-5
LI 70-5 RECORDS AND CORRESPONDENCE
5 XXX$XXHAS
3. RESPONSIBILITY
a. It is the responsibility of each staff and division chief to provide
for an annual review of the schedule of records to be deposited; to
furnish the RMO11appropriate additions, deletions, or changes to the
schedule; and td ensure that records designated are currently for-
warded to the Re cords and Services Branch (Logi-s4&es Registry) for
deposit.
b. It is the responsibi ity.of the RMO.to provide for the prompt
deposit of C}Ffae-es vital records in the Repository/and
to reviewperiodically the schedule and the records on deposit.
4. PROCEDURE
a. Available vital records will be forwarded to tie-R.e-cords and SeiQices
Branch on Monday of each week so that the deposit can be made on
Tuesday. Indication should be made if material forwarded is a re-
placement of material previously sent, in order that outdated docu-
ments may be withdrawn.
b. Form.3. 620, "Vital Materials Transfer Slip,'1 will be prepared and
signed by the Area---Reee&rds--Gffieer.- X-WO,
FRANCIS J. VAN DAMM
Director of Logistics
ATTACHMENT':
Vital Records Schedule
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 Approved For Release 2000/05/08 : CIA-RDP78-05399A000100010044-7
INSTRUCTION NO. LI 70-5
LI 70-5 RECORDS AND CORRESPONDENCE
5 July 1968
SUBJECT : Vital Records Program
25X1A REFERENCE: - Records, 15 April 1964
1. GENERAL
a. This Instruction provides for an active Vital Records Program for the
Office of Logistics. The Records Management Officer (RMO) maintains
a schedule of documents considered vital to the operations of the
Office of Logistics, and provides for the orderly processing of vital
records to the Repository provided under the Disaster Program.
b. The schedule serves as a guide to Logistics personnel in identifying
documents to be sent to the Repository. In, addition to items listed
in the attached schedule, documents of a one-time or nonrecurring
nature considered vital to the operations of the Office of Logistics
shall also be deposited as prescribed.
c. In addition to the vital records deposited by the Office of Logistics,
items deposited by other Agency components may be made available for
Office of Logistics use as required.
2. DEFINITION
Vital Records are those specific documents, records, or reference material
in the possession of the Agency which are essential to its continued
operation in an emergency and which, in the event of destruction, would
constitute an irreplaceable loss.
GROUP 1
Excluded from automatic
downgrading and
declassification
Approved For Release 2000/05/08 : CIA-RDP78-05399A000100010044-7
 Approved For Release 2000/05/08 : CIA-RDP78-05399A000100010044-7
INSTRUCTION NO. LI 70-5
LI 70-5 RECORDS AND CORRESPONDENCE
5 July 1968
3, RESPONSIBILITY
a. It is the responsibility of each staff and division chief to provide
for an annual review of the schedule of records to be deposited; to
furnish the RMO appropriate additions, deletions or changes to the
schedule; and to ensure that records designated are currently for-
warded to the Records and Services Branch (Logistics Registry) for
deposit.
b. It is the responsibility of the RMO to provide for the prompt
deposit of Office of Logistics vital records in the Repository, and
to review periodically the schedule and the records on deposit.
/+. PROCEDURE
a. Available vital records will be forwarded to.the Records and Services
Branch on Monday of each week so that the deposit can be made on
Tuesday. Indication should be made if material forwarded is a re-
placement of material previously sent, in order that outdated docu-
ments may be withdrawn.
b. Form No. 620, "Vital Materials Transfer Slip," will be prepared and
signed by the Area Records Officer.
Attachments:
1. Vital Material Deposit Schedule
2. CIA Library Deposits
3. Orders Initiated by OL/Reference Room
and Deposited in VR by OL/RMO
OL/EO/R&SB,:vhm
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 Approved For Release 2000/05/08 : CIA-RDP78-05399A000100010044-7
INSTRUCTION NO. LI 70-5
LI 70-5 RECORDS AND CORRESPONDENCE
5 July 1968
SUBJECT : Vital Records Program
REFERENCES s; 15-April--l-964
1 , GENERAL
a. This Instruction provides for an active Vital Records Program for the
Office of Logistics. The Records Management Officer (RMO) maintains
a schedule of documents considered vital to the operations of the
Office of Logistics; and provides for the orderly processing of vital
records to the Repository provided under the Disaster Program.
b. The schedule serves as a guide to Logistics personnel in identifying
documents to be sent to the Repository. In addition to items listed
in the attached schedule, documents of a one-time or nonrecurring
nature considered vital to the operations of the Office of Logistics
shall also be deposited as prescribed.
c. In addition to the vital records deposited by the Office of Logistics,
items deposited by other Agency components may be made available for
Office of Logistics use as required.
2. DEFINITION
Vital Records are those specific documents, records, or reference material
in the possession of the Agency which are essential to its continued
operation in an emergency and which, in the event of destruction, would
constitute an irreplaceable loss.
GROUP 1
Excluded from automatic
downgrading and
declassification
Approved For Release 2000/05/08 : CIA-RDP78-05399A000100010044-7
 Approved For Release 2000/05/08 : CIA-RDP78-05399A000100010044-7
S-E-C-R-E-T
INSTRUCTION NO. LI 70-5
LI 70-5 RECORDS AND CORRESPONDENCE
5 July 1968
3. RESPONSIBILITY
a. It is the responsibility of each staff and division chief to provide
for an annual review of the schedule of records to be deposited; to
furnish the RMO appropriate additions, deletions or changes to the
schedule; and to ensure that records designated are currently for-
warded to the Records and Services Branch (Logistics Registry) for
deposit.
b. It is the responsibility of the RMO to provide for the prompt
deposit of Office of Logistics vital records in the Repository, and
to review periodically the schedule and the records on deposit.
4. PROCEDURE
a. Available vital records will be forwarded to the Records and Services
Branch on Monday of each week so that the deposit can be made on
Tuesday. Indication should be made if material. forwarded is a re-
placement of material previously sent, in order that outdated docu-
ments may be withdrawn.
b. Form No. 620, "Vital Materials Transfer Slip,!' will be prepared and
signed by the Area Records Officer.
Attachments:
1. Vital Material Deposit Schedule
2. CIA Library Deposits
3. Orders Initiated by OL/Reference Room
and Deposited in VR by OL/RMO
OL/EO/R&SB~:vhm
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