LI 30-1 AND LI 30-2

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-05399A000100010056-4
• Release Decision: RIPPUB
• Original Classification: U
• Document Page Count: 4
• Document Creation Date: November 16, 2016
• Document Release Date: March 15, 2000
• Sequence Number: 56
• Publication Date: April 10, 1974
• Content Type: MF

Approved For Reled%%4I7W811M4 R j 000100010056-4
10 April 1974
MEMORANDUM FOR: Executive Officer/OL
SUBJECT: LI 30-1 and LI 30-2
1. The attached, subject Logistics Instructions have been
reviewed to determine their current relevancy and need.
2. LI 30-1, dated 30 June 1966, PRA Control Record. The
purpose of this instruction is to establish a procedure whereby
the OL/BF would maintain detailed encumbrance records, based on
OL documentation, on each Agency components having annual PRA require-
ments of more than $250,000. The date of this instruction, 1966, is
significant. At that time the records of the operating components,
who have the responsibility for control of PRA, were neither accurate
nor reliable. Since management of PPA requires information on plans
for and use of PRA by the operating components, these duplicative
records were established to compensate for the deficiencies of the
normal accounting system. The intervening years have seen major
improvements in accuracy and reliability of the PRA records and
implementation of other management techniques such as Procurement
Plans. With availability of the improved information base for
management of PPA, OL has not been maintaining the PRA control
records since FY 1968. LI 30-1 is now irrelevant and useless.
3. LI 30-2, dated 22 September 1969, Planning, Programming,
and Budgeting System. The purpose of this instruction is to estab-
lish respective responsibilities of the Executive Officer and the
staff/division chiefs for the PPB system. The statement of respon-
sibilities assigned to the Executive Officer by LI 30-2 is redundant
with the statement of responsibilities assigned by LI 1-14 Organization
and Functions - Executive Officer. Action required by staff/division
chiefs in the development of program and budget estimates and narratives
is generated by specific, ad hoc instructions by the Executive Officer.
Authority and responsibility for financial control of funds is inherent
in the suballotment of funds by D/L. Therefore, assignment of respon-
sibilities to OL staffs/division chiefs by means of a Logistics
Instruction is not necessary.
4. The OL/BF recommends your approval for immediate recission of
LI 30-1 and LI 30-2. STATINTL
STATINTL
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ADMINISTRATI.INPAPre1 tine A v
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INSTRUCTION NO. LI 30-1
LI 30-1 FINANCIAL ADMINISTRATION
30 June 1966
1. GENERAL
The purpose of this instruction is to establish responsibilities and
procedures for the control of PRA (Property Requisitioning Authorization)
of Agency requisitioning components with annual property requirements of
more than $250,000.
2. RESPONSIBILITIES AND PROCEDURES
a. The Central Control and Distribution Branch, Supply Division, OL,
shall:
(1) Review and edit each customer requisition from other than
Type I Accountable Installations for determination: and
indication of items requiring procurement action.
(2) Cite the proper Procurement Operating Account Number to
indicate materiel category.
(3) Assign a voucher number.
(4) Forward a "run-off" copy of the priced requisition, edited
for procurement action, citing the Procurement Operating
Account and Voucher Number to OL/Budget and Fiscal PRA
Control.
(5) Forward copies of priced abstracts of requisitioned items
determined as not being available for issue from stock.
GROUP 1
Excluded from Automatic
Downgrading and
Declassification
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INSTRUCTION NO. LI 30-1
LI 30-1 FINANCIAL ADMINISTRATION
30 June 1966
b. The Depot Stock Control Branch Supp4 Division, OL
shall:
Price items on requisition to be issued from inventory and send
copy to OL/B&F PRA Control.
c. The Budget and Fiscal Branch, Executive Office, OL, shall:
(1) Post the dollar value of requisitions by Agency components from
"run-offs" of original requisitions or abstracts thereof, which
have been edited and priced, to the PRA Control Record.
(2) When required, adjust entries on PRA Control Record based on
obligating instrument (Purchase Order, Contract, Letter Order,
etc.).
(3) Record adjustments resulting from amendments to original requi-
sitions.
(It) Post the value of PRA encumbered by field stations to which
PRA is sub-allotted for all property requisitioned or acquired
other than that procured through the "local" property procure-
ment allotments. The field PRA encumbrances are to be reported
monthly by cable from overseas stations and forwarded to OL
for OL/B&F PRA Control.
(5) Monthly, total each control record and prepare a summary report
by Agency component to reflect total PRA encumbered and unen-
cumbered balance for submission to the Director of Logistics.
(6) Prepare a notification to the budget and fiscal unit of the
Agency component when PRA encumbrances appear to be running
in excess of the normal rate to include the name of the
component, PRA authorized, total encumbrances to date and a
25X1A
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INSTRUCTION NO. LI 30-1
LI 30-1 FINANCIAL ADMINISTRATION
30 June 1966
percentile. comparison of encumbrances against the normal rate.
The notification will be prepared for the signature of the
Director of Logistics and forwarded to the component with a
copy to Office of Planning, Programing and Budgeting. Noti-
fications to the B&F unit involved will be noted on the back
of the pages of the PRA control record of component involved,
giving date, names of individuals contacted and pertinent
comments.
3. EFFECTIVE DATE
The above procedures shall become effective 1 July 1966.
ORGE E. HELOON
ector of Logistics
-3-
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