PLANNING, PROGRAMMING,AND BUDGETING SYSTEMS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-05399A000100010057-3
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 5
• Document Creation Date: November 16, 2016
• Document Release Date: March 15, 2000
• Sequence Number: 57
• Publication Date: September 22, 1969
• Content Type: REGULATION

3 J.
Approved For Release 2000/05/08 : CIA-RDP78-05399A000100010057-3
INSTRUCTION NO.
LI 30-2
LI 30-2
FINANCIAL ADMINISTRATION
Revised 22 September 1969
SUBJECT: Planning, Programming, and Budgeting System
1, GENERAL
This instruction establishes responsibilities for the:
a. Development, preparation, review, and analysis of the Office of
Logistics (OL) operating plan, programs, and budget estimates,
bo Reprogramming of OL resources, as required, and establishment of
internal controls for the management of financial resources,
co Administration of the Property Procurement Allotment based on
planning data and actual allotments furnished to OL by the Office
of Planning, Programming, and Budgeting (O/PPB)0
20 PLAN, PROGRAM, AND BUDGET RESPONSIBILITIES
a, The Executive Officer will have primary responsibility for prep-
aration of the OL operating plan and programs, coordination of
such plan and programs, and monitoring the execution of the OL
budget, To discharge this responsibility, the Executive Officer
will:
(1)
Maintain liaison with the Offices of the Deputy Director
for Support (DDS) and O/PPB in connection with policy,
planning, and program matters.
GROUP 1
Excluded from automatic
downgrading and
declassification
Approved For Release 2000/05/08 : CIA-RDP78-05399A000100010057-3
 Approved For Release 2000/05/08 : CIA-RDP78-05399A000100010057-3
INSTRUCTION NO. LI 30-2
LI 30-2 FINANCIAL ADMINISTRATION
Revised 22 September 1969
(2) Upon receipt of the Combined Program Call from 0/PPB, prepare
instructions for the development and preparation of the
operating plan, programs, and proposals based on the guide-
lines furnished by O/PPB.
(3) Participate with the operating divisions in the development
of plans, programs, and funds requirements to be reflected
in the Program Call. Develop logistical data and provide
assistance to OL components in the preparation of the nar-
rative portion of the Program Call to appropriately describe
the operating plans and programs.
(4) Compile data for the Personal Services funds requirements for
inclusion in budgetary submissions.
(5) Review, analyze, and evaluate the OL operating plan and pro-
grams in order to relate funds, manpower, and other source
requirements to Agency programs and objectives and prepare
the required Program Call.
(6) Receive the Call for Office Estimates from 0`PPB. Review
the fiscal year operating plan previously submitted and
compare it with fund limitations imposed by the DDS. Make
recommendations to the D/L with respect to adjustments
required to stay within fund limitations and prepare the
required Office Estimates.
(7) Advise the Director of Logistics (DAL) regarding the repro-
gramming of OL resources, men, and money necessary to meet
priorities in support of overall Agency missions.
(8) Review the internal controls utilized by OL operating divi-
sions and ascertain that they are adequate for the management
of financial resources.
Approved For Release 2000/05/08 : CIA-RDP78-05399A000100010057-3
 Approved For Release 2000/05/08 : CIA-RDP78-05399A000100010057-3
INSTRUCTION NO0 LI 30-2
LI 30-2 FINANCIAL ADMINISTRATION
Revised 22 September 1969
(9) Review and analyze financial information and provide timely
reports for management purposes concerning budgetary matters
including, but not limited to, monthly reports as follows:
(a) To DAL:
1 Analysis of Obligations - OL
2 Overtime Report by OL components.
(b) To OL Operating Divisions:
Status of Funds (Form 1.058), including costs of personal
services.
b. Chiefs of OL staffs and operating divisions will:
(1) Receive the Combined Program Call,
(2) Request components within their respective organizations to
submit estimates in response to guidelines for the Program
Call and other budgetary submissions as necessary,
(3) Consolidate estimates for plans and programs requirements.
Review and analyze such estimates. In coordination with the
Executive Officer, revise estimates as appropriate and submit
such data to the Executive Officer for consolidation.
(4) Receive approved budget or revised budget amounts from the
Executive Officer,
(5) Establish control devices, as necessary, for the management
of financial resources,
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 Approved For Release 2000/05/08 : CIA-RDP78-05399A000100010057-3.
INSTRUCTION NO. LT 30-2
LI 30-2 FINANCIAL ARUNISTRATION
Revised 22 September 1969
3. PROPERTY PROCUREMENT ALLOTMENT RESPONSIBILITIES
a. Receive from O/PPB information regarding the planning level for
the Property Procurement Allotment. The information received
indicates the planned Property Requisitioning Authority (PRA)
available to Agency components. A further breakdown is provided
to indicate the planned distribution of Property Procurement
funds to OL and to the operating components of the Agency.
b, Prepare monthly financial reports reflecting management information
such as but not limited to:
(1) Status of Property Requisitioning Authority (PRA) by Agency
Component,
(2) Status of Local Procurement Allotments by Agency Component,
(3) Status of OL Property Procurement Funds, by materiel category,
4., EFFECTIVE DATE
This instruction is effective upon publication.
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Approved For Release 2000/05/08 : CIA-RDP78-05399A000100010057-3
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Approved For Release 2000/05/08 : CIA-RDP78-05399A000100010057-3