UPDATE OF DD/A ALMANAC

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-05399A000100020004-0
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 62
• Document Creation Date: December 19, 2016
• Document Release Date: October 27, 2006
• Sequence Number: 4
• Publication Date: September 29, 1975
• Content Type: MF

Approved For Release 2006/10/31: CIA-RDP78-05399AO00100020004-0
2 9 SFP 1975
MEMORANDUM FOR:
SUBJECT : Update of DD/A Almanac
Office of the Executive Officer, OL
REFERENCE : Memo to OL Division Chiefs fr
15 Sept. 75; Same Subject
Attached is the updated information which you requested in the
referent memorandum. If any further information is required, please
25X1 contact
Chief
Logistics Services Division, OL
OL 5 10,210
Approved For Release 2006/10/31: CIA-RDP78-05399AO00100020004-0
 Approved For Release 2006/10/31: CIA-RDP78-05399AO00100020004-0
SIGNIFICANT ACHIEVEMENTS - FY 1975
1. As part of our continuing responsibility to meet space require-
ments, a large-scale relocation and renovation project was completed
during FY 1975. This project, known as POSEIDON, was accomplished by
consolidating various DDO activities. The net effect of this effort
was the recovery of 3,500 square feet of space, which was subsequently
reassigned to meet existing space requirements.
2. A fireproof storage facility was constructed in the Headquarters
Garage into which combustible construction materials were relocated from
the basement of the Headquarters Building. Additionally, a fireproof
wall was constructed in the DCI Garage to enclose an area in which an
Uninterruptible Power System (UPS) will be located for the Office of Joint
Computer Services (OJCS). Construction in this area was completed 1 year
prior to the required date and was, therefore, made available to OJCS for
the critically needed storage of comsumable paper products.
3. During FY 1975, and continuing into FY '1976, several modifications
are being effected to aid handicapped employees. This includes the widening
of selected restroom doors and modification of restroom facilities, the
construction of a ramp at the Northeast entrance and the auditorium to
facilitate access to those employees who are confined to a wheelchair, and
the installation of a guardrail along the auditorium ramp. Similar projects
are being considered in other Agency buildings.
4. In an effort to streamline operations and increase productivity,
two areas were identified for improvement during FY 1975.
a. First, the several courier systems which formerly operated
independently of each other were combined into the Mail and Courier
Branch. At this time, the courier responsibilities are being
achieved with nine personnel and seven vehicles, fewer than were
previously required. The final results of this consolidation are
not yet known.
b. The pneumatic tube carrier system has been modified in
order to eliminate the necessity of manning one monitoring station,
thereby eliminating one personnel position.
EXPECTATIONS FOR FY 1976
1 . With the acquisition of thel and the sub-
sequent relocation of several components, some space w i l l ecome available
Approved For Release 2006/10/31: CIA-RDP78-05399AO00100020004-0
 Approved For Release 2006/10/31: CIA-RDP78-05399AO00100020004-0
EXPECTATIONS FOR FY 1976
in the Headquarters, Ames, and Key Buildings for reassignment. These
areas are currently being surveyed and redesigned to ensure maximum
utilization of space. In addition to these areas, all other space
holdings in the Washington metropolitan area which have not been surveyed
and audited recently will be examined closely during FY's 1976 and 1977
in an effort to acquire the space to meet current and future requirements.
2. Office landscaping techniques have been incorporated into the
renovation project currently in progress for the Office of Scientific
Intelligence. The part-height, acoustical partitions utilized in this
design are expected to lower noise level, improve space utilization,
and lower future renovation expenses. The results of this experiment
will determine the extent to which this technique will be used in the
future.
3. The gray metal furniture, which has been a Government standard
for several years, is being rehabilitated in the "Office Excellence" mode.
This process consists of painting the metal parts parchment or satin
black, replacement of desk tops with wood-grained formica, and upholstering
chairs in the Fine Arts Commission's (FAC's) four primary coordinated
colors. The introduction of this new concept, together with office land-
scaping techniques and decorative wall hangings provided by the FAC, is
expected to yield a more colorful and comfortable working environment and,
hopefully, increase productivity.
4. The space formerly used by Government Services Incorporated as a
locker room has been acquired from General Services Administration. This
area, which totals 1,100 square feet, is being converted to office space
for the DDI, and renovations are scheduled to be completed by 3 October 1975.
5. This Division is currently working with the Office of Security
on plans to repair and improve the perimeter fence. This project is being
undertaken in connection with DCI-level Objective A57103, which calls for
improved security measures to prevent penetration.
6. The salt and sand shed located at the entrance of the West parking
lot has become an eyesore and a potential safety hazard. A study is now
underway to determine costs to relocate this facility to the Headquarters
Garage area or some other suitable location.
Approved For Release 2006/10/31: CIA-RDP78-05399AO00100020004-0
 Approved For Release 2006/10/31: CIA-RDP78-05399AO00100020004-0
1--? ~ t~ t 5 "~~ C C. S ~ ~ '~~.: v t~...~~ S ~? ~ t/ ~ 5 icy N
SIGNIFICANT ACHIEVEMENTS - FY 1975 '-
p_11.?
reassigned to meet existing space requirements.
CxA'R~ M~D~F-c'.Wrt Lu
A fireproof storage facility was constructed in the Headquarters
Garage into which combustible construction materials were relocated from
the basement of the Headquarters Building. Additionally, a fireproof
wall was constructed in the DCI Garage to enclose an area in which an
Uninterruptible Power System (UPS) will be located for the Office of Joint
Computer Services (OJCS). Construction in this area was completed 1 year
prior to the required date and was, therefore, made available to OJCS for
f comsumable paper products
d
t
d
Q-1- "F'C $ E I D D J
-kF A -ew,-4or4t-inui-ng --esponsibila-ty -meet s-p'ace ?e-quire-
a large-scale relocation and renovation project was
daring FY 197-5. This project , was accomplished by
consolidating various DDO activities. The net effect of this effort
was the recovery of 3,500 square feet of space, which was subsequently
.
orage o
s
e
the critically nee
EQR H A drf t E d P' E77 prw~,P. n
CV 107 covoral rtln .~7..[ _i-on,f
_,..,.
t
in
o
4
are being effected to aid handicapped employees ?'iricude% the widening
of selected restroom doors and f Eb~ facilities, the
construction of a ramp at the Northeast entrance and the auditorium to
facilitate access to those employees who are confined to a wheelchair, and
the installation of a guardrail along the auditorium ramp. r-pro s
ara F, ,y cons+ere-d-4n-other-.Ag,ency+ buildings.
ff~t 1
C`_ ~U R~IE.~, RAID rlll46 lMATTi VV;66 SyS CC Z
In an effort to streamline operations and increase productivity,
two area, were identified for improvement during FY 1975._A
ww" '-V_9 Firs-t, Mv, .several court system hick f merly o orated
_
le
I
indep ntly of achof erg wVl ombin i to tt lai1 brier
nine personnel and evn vehtc'Tes, r thW were
-not y, -t known. ,~
rev sly required. The- Pa -- sul-t-s of this
4 ( The pneumatic tube carrier system has been modified in
order to eliminate the necessity of manning one monitoring station,
thereby eliminating one personnel position.
EXPECTATIONS FOR FY 1976
r,- ( u 7 7a..
i L)CL.-r)LJ& 7'AGE
With the acquisition of the and the sub-
sequent relocation of several components, &eme'-space wi ecome available
Approved For Release 2006/10/31 CIA-RDP78-05399AO00100020004-0
 Approved For Release 2006/10/31: CIA-RDP78-05399AO00100020004-0
EXPECTATIONS FOR FY 1976
in the Headquarters, Ames, and Key Buildings 'for reassignment. These
areas are cu y being surveyed, and redesigned to ensure maximum
utilization of space. In addition to these areas, all other space
holdings in the Washington metropolitan area which have not been surveyed
and audited recently will be examined,closel.y during FY's 1976 and 1977
in an effort to acquire the space to meet current and future requirements.
-z "XPE-Ze MC-;A7T" `t N SPA--C `RE/UQ/~4T-4T
O Tice landscaping techniques ve 1een incorporated into the
renovation project currently in progress for the Office of Scientific
Intelligence. The part-height, acoustical partitions utilized in this
design are expected to lower noise level, improve space utilization,
and lower future renovation expenses. The results of.this experiment
will determine the extent to which this technique will be used in the
future.
wit- The gray metal furniture, which has been a Government standard
for several years, is being rehabilitated in the "Office Excellence" mode.
This process consists of painting the metal parts parchment or satin
black, replacement of desk tops with wood-grained formica, and upholstering
chairs in the Fine Arts Commission's (FAC's) four primary coordinated
colors. The introduction of this new concept, together with office land-
scaping techniques and decorative wall hangings provided by the FAC, is
expected to yield a more colorful and comfortable working environment.a+-,
hoe u+i- ;-iiitrease-=.product.iv4-ty.
4. The space formerly used by Government Services Incorporated as a
~~ locker room has been acquired from General Services Administration. This
area, which totals 1,100 square feet, is being converted to office space
for the DDI, and renovations are scheduled to be completed by 3 October 1975.
4, P~4ys~c.~t. SE0- 0rzt-T "- r4,
rti;C n;,.,r; ~., dJ1?ront1y
~D ~ i s - orki ng with the Office of Security
on plans to repair and improve the erimeter fence. This project is being
undertaken th--[lI~> 1-e el-Objective ~;-which ?t~filrlur .4,0 a4
Tea rOT- a2
e,Y-improved security measures to prov@At_pe~~ cI ~i
c~
6. The salt and sand shed located at the entrance of the West parking
lot has become an eyesore and a potential safety hazard. A study is now
underway to determine costs to relocate this facility to the Headquarters
Garage area or some other suitable location.
Approved For Release 2006/10/31: CIA-RDP78-05399AO00100020004-0
 Approved ForRelease 2006/10/31: CIA-RDP78-05399AO00100020004-0
QL~
Approved For Release 2006/10/31: CIA-RDP78-05399AO00100020004-0
 ;WUYk? wti:1.'< ~.~..atariwH~ v a,f V. EE:'& i tit 1E" J76 and 1977
_- - j a= ` - , s_ua( t ! r-,'r-' rr cf t'U5 Subaj. FY 7,676 -;V 1 5.: 3.jec4~Ye Sba~..t )
SI GNI FICENT ACHIEVEMENTS- FY- 75
k. Opened the Small Purchases Branch for quick-reaction
response to. low cost supply requirements. Abe near- pos-i-tions
were=-pevzecl . ($~ e~.e f& cQa~Q,4~
HEADQUARTERS:
a. Implemented the automated inventory control system.
b. Reviewed the requirement for some 115 computer-
generated,regularly scheduled supply management reports.
As a result, 44 reports were either cancelled or reduced.
to an "as required basis".
c. Completed closure of the logistics
d.- Developed a method for costing the services Supply
Division provides to its Agency "customers".
e. Proved the feasibility of having the General Ser-
vices Administration ship materiel procured through the
FEDSTRIP System directly to overseas station vice costly
receiving and rehandling.
f. Modified a flexowriter machine to automatically
generate an important cross-reference for office finance
g. Deleted approximately 60 items from the supply
system as either slow moving or not required.
h. Redesigned and/or consolidated similar administra-
tive paper products /~~ u~ ~- s'~Y?~~-% e'~~
0
Approved For Release 2006/10/31: CIA-RDP78-05399A000100020004-0
 Approved For Release 2006/10/31 : CIA-RDP78-05399AO00100020004-0
SIGNIPICENT ACHIEVEMENTS FY-75
b. Converted five steam boilers from gas to oil.-fm
c. Acquired considerable quantities of "no cost"
maintenance material as surplus from other U.S. Govern.
VO v'~ :c*-~.s ~ 3
,.ment Agencies,. "',;... &o
d.-. Extended the frequency of stock surveillance
and deployment reaction for a reduction of 4
positions . _ IEV, `= /./ , 37-0el s1- A try
1
a. Consolidated local delivery schedules for aA/?
44, 000., mile reduction in truck travel.
~~ a ~~vt er..rw c~ ti r
b. Fabricated some 250 reusable containers. Poten-
tial saving is44444W, ,4'
C, .~~as/C?c~j 7`t/fz~ c.ro,..~x/ )" c~~~le ;~,5v~? h'/l,ru., ii .
uT V, /,'or L~~3rsr~ cf T, L, Z /a-7?J.J o
7' Ga.a... f.'t ,c 2c c,+s' It / zsri f7 t ? w'
25X1
Approved For Release 2006/10/31: CIA-RDP78-05399AO00100020004-0
 Approved For Release 2006/10/31: CIA-RDP78-05399AO00100020004-0
,or1c.Y I4f1s.IotJ
.FY-76 p fZCa"t t of & S
QL A--82 7& Devise systems and procedures to develop and establish a series
p vY of positive indicators against which program missions (functions)
t-an hi iiiAnnA
Q,4-Q&-7-6 I
Iincooperation with the Office of Training, produce a video tape
for orientation purposes on the subject of "Interagency Liaison
Procedures" as they apply to OL. Production of the tape is to be
completed by 30 June 1976.
t2P
C~ w'Ct c ,th Fiec0 e
Rev
iew 50 percent !=-
cn- - - -3' - 7 o. the computer reports
received and/or generated by SD and revalidate the need for continued
output. Consideration is to be given to consolidation, modification
or cancellation of output. fftrr t n
-of- FY -7.5`-program obj ve. The GIM II requisitioning module is
scheduled to be in effect and the resultant change in computer
capabilities, the effectiveness of data control center query capability,
and the adaptability of microfiche to supplant and hardcopy reports
still in production will be
-S -0-3--76 1 Establish an automa vehicle records program by the end of FY-76
in conjunction with OJCS.. e j-eet-ive- for nerly-=programmed during
JXr-73 through FY-75J
Remake the Supply Divi ion orientation film "It Doesn't Just Happen"
~s
`
'
/]~1~ /, A A
~
,?~.n ~e-d~o .~.~.L.~t..e..~.~,~-s:c-?Po r..r rrA.
car. n r/n r ~ r. rl-.]. -~---~~---ip+.v ?~L :- ~~~ VGi./~'Nr/' ~.{~F `
with regard to disposition of Agency excess or unserviceable property
in order to accomplish disposition actions more expeditiously and
=76
25X1
ensure compatability between levels of responsibility and delegations
of authority.
Maintain and rebrabilitate the hidirlinry
0J
grounds and other facilities
I
unless otherwise noted.
Approved For Release 2006/10/31: CIA-RDP78-05399AO00100020004-0
 Approved For Release 2006/10/31 : CIA-RDP78-05399A000100020004-0
it
By the end of FY-76, modernize procedures and formulas for determining
reorder points (TROP) and economic order quanties (EOQ) for Agency
stock materiel and add the necessary procedures and formulas for
determining maximum levels, safety levels, and long supply.
51-~- Incorporate th Istock locator system into the 25X1
automated supp y recora by the end of FY-76.
Convert an existing I I storage building into a 25X1
heavy equipment maintenance shop.
Acquire a resident finance officer at to handle
financial transaction and manage irilpres tuns in s ipport of
Small Purchases Branch.
t-vr Establish a job enrichment program for certain
Yfl production workers.
0
Approved For Release 2006/10/31: CIA-RDP78-05399A000100020004-0
 Approved For Release 2006/10/31: CIA-RDP78-05399AO00100020004-0
Q
Approved For Release 2006/10/31: CIA-RDP78-05399AO00100020004-0