MATTERS AFFECTING DEVELOPMENT OF THE AGENCY CAREER SERVICE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-05462A000100010002-2
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 64
• Document Creation Date: December 22, 2016
• Document Release Date: August 6, 2009
• Sequence Number: 2
• Publication Date: April 1, 1964
• Content Type: MF

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%W CONFIDENTIAL %Pf
17 'March 1954
CAREER DEVELOPMENT PROGRAM
Office of Communications
1. Office of Communications Order No. 23-53 dated 30 November 1953
ontains details describing functions and responsibilities for ad.ministra-
ion of the Career Service Program within this Office, A copy of this
rder is attached. The philosophy underlying this system is centered on
1 ed and sghedMJgd rev le of the performance, progress, etc., of each
nd every individual assigned to duties within the Office of Communications.
his Office is developing careerists through progressive assignment of an
ndividual to positions of increasing scope and responsibility.
2. To date, the Office of Communications Career Service Board has
voided arbitrary establishment of a Career Development Plan for each indi-
idual. Our experience over the past three years indicates that such plans,
ing unresponsive to change, etc., are frequently invalidated as soon as
hey are made. Establishment of a specific plan for each individual can
ause an excessive administrative workload which is unproductive) Arbitrary
planning may lead to establishment of a favored __.our) or favored 22211ions.
3. However, there must be some plan! The Ruaranteed Rgriodic review
ste constitutes a "develop-as-you-go-plan" which places a real res 7si.-
bility on the individual, his or her supervisors and the Board to foster the
individual's development and to justify his or her retention in the career
program and in the Agency. Promotion, non-promotion, demotion and sioaration
are integral parts of this periodic career rotation review system. The re-
moval of these functions from our career management program would seriously
impair its effectiveness.
4. Examples can best tell this story. Attachments 2 and 3 provide a
general career development plan for a cryptographer and a communicatit.)ns
operator, respectively. These plans contain the guide posts recognized by
the Board as useful in charting the various steps in an individual's career
development when his performance and accomplishments indicate that he is
ready for the next step in an appropriate general plan. Similar plans can
be charted for Engineers, etc,
5. Procedures outlined in the above-mentioned order are normal in any
personnel management system, with or without a Career Service Board. The
Communications Career Service Board fits into the command line as a reviewing
function advising the Assistant Director for Communications on career manage-
ment problems including recommendations for specific action subject to his
approval.
6. This is not the end of the story) Our experience and results to
date indicate that we are on the right trac%1
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OFFICE OF COMMUNICATIONS ORDER NO. 23-53
30 November 1953
Office of Communications Order 24-52 dated 21 July 1952
CONTENTS
General
Policy
Organs z,aaa t i on
Career Service Board
Board Respousibilities,?and Functions
Scope of Action Authority
Procedures
1. Grmoral
This order defines the over-all policy, organizational
structures ai,nd procedures within the Office of Communications for
administering the Career Service established under CIA Regulation
2. Po,,_ licvv
The Communications Career Service is open to all staff employees
and staff agents of the Office.
3?
? OiZanization
The Office of Communications Career Service comprises a group
of specially qualified individuals who desire to devote themselves
permanently to performance of communications functions in the intelligence
service of the United States Government, and who are willing to accept
the obligations and conditions in that service which are essential to the
planning, establishment, operation and maintenance of the classified
electronic communications facilities of this Agency.
4. CareerService Board
The Office of Communications Career Service Board is composed
of the following individuals:
a. The Assistant Director and the Deputy Assistant
Director for Communications, ex officio.
b, A chairman and two members sblected from among the
staff or divi9ion chiefs and their altern~n.tes,
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co Executive secretary, an Administrative Staff member
(non voting).
d. Communications Training Officer (non voting).
e. Secretary to the Board. (non voting),
5. Board Responsibilities and Functions
It is the responsibility of the Office of Communications
Career Service Board to:
a. Advise the Assistant Director for Communications
on matters affecting career management in this Office.
be Monitor the application and functioning of the Career
Service program within the Office of Communications including:
(1) The system of rotation within the Office
of Communications.
(2) Scheduling a periodic review of all individuals
assigned to communications duties to insure that they
are not overlooked for warranted promotion.
(3) Participation in the development and
execution of rotation assignments of communications
career employees to other parts of the Agency,
insuring that they are not overlooked for warranted
promotion.
(4) Executing relevant decisions of the
Central Intelligence Agency Career Service Board
and making recommendations to that Board for improve-
ment of the Career Service.
(5) Sponsoring and developing Career Service
in the Office of Communications and reporting periodically
on progress of this sponsorship to the CIA Career
Service Board.
(6) Reviewing personnel evaluation reports and
proposed plans for the utilization, development or
separation of career employees.
(7) Insuring that career employees on rotation
from other parts of the Agency are assigned duties pro-
viding experience commensurate with the objectives of
their rotation plan and that semi-annual personnel
evaluation reports on these employees are submitted to
the sponsoring component.
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(8) Reviewing conditions of service and duty
and making recommendations based on that review to the
CIA Career Service Board concerning working conditions
and benefits that would serve to strengthen morale and
increase esprit de corps.
(9) As required by the Assistant Director for
Communications, review files of prospective employees
of the Office of Communications in order to assure
acquisition of individuals having potential on a long-
range basis as career employees in this office.
Co Supervise supporting groups or boards having assigned
duties and responsibilities in connection with the Career
Service Board.
6. Scone of Action Authority
Authority for action within the Career Service Board system
for the Office of Communications is as follows:
a. Recommendations for action made by the Career Service
Board are subject to concurrence by the Deputy Assistant
Director for Communications, and approval by the Assistant
Director for Communications.
b. Rotation and promotion of individuals holding grades
below GS-7 will be handled by administrative action subject
to review by the Career Service Board.
c. Rotation and promotion of individuals holding grades
GS-7 through 12 will be reviewed by the Career Service Board.
d. Rotation and promotion of individuals holding
Grade GS-13 and above will be reviewed by an ad hoc committee
c..onv,e.edc by the Assistant Director for Communications.
e. Permanent assignment of individuals to pooitions
GS-11 and above will be reviewed by tho ap.pro aria'te 1 d d car Camrni+ttee.
f. Promotions will be based on qualifications and
demonstrated ability to perform work in an approved available
position at the higher grade. Grade promotions steps arc- approved
for use in this Office as follows:
GS 5 to 6
Gs 5 to 7
GS 6 to 7
GS 10 to 11
GS 11 to 12
as 12 to 13
GS 13 to 14
GS
8
to
lO
GS 14 to 15
GS
9
to
lO
GS 15 to 16
GS
9
to
11
GS 16 to 17
GS 17 to 18
-3
GS 2 to 3 GS 6 to p8
C r S i3 to 4 GS 7 to 8
GS 4t05 GS 7 to 9
GS 4 to 6 GS 8 to 9
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g. Individuals will not be rotated to a slot the
grade of which is more than two grades higher than that hold
by the individual.
7. ApiDroved Forms
The following forms are aye roved for Board rotation and
promotion actions within the Office of Communications:
8.
a, Attachment I, Home Leave and Reassignment Request.
b. Attachment II, Career Service Board Action.
Board Review Schedule
a. Rotation assignment action will be initiated six
months prior to the end of a duty tour.
b. Individuals will be considered for promotion in accordance
with listings for each grade group arranged in order of anniversary
date ,of grade. The review cycle for each grade group is
established as follows:
Grades 2,
3, and 4
.- 6 mos.
Grades
5
and 6
- 9 mos,
Grades
7
and 8
- 12 mos.
Grades
9
and 10
- 15 mos,
Grade
11
-- 18 mos.
Grades
12
and 13
- 24 mos.
Grade
14
- 36 moo.
Grade
15
?- 48 mos.
c. Extra-schedule rotation and promotion recommendations
will be considered on an ad hoc basis when justification submitted
for such action is approved by a majority of the Board membership.
d.. Initial assignments overseas for new employees Grade 8
and below, including graduates of the Communications school will
be made by the appropriate division or staff.
9. 9.dministration
a. The Administrative Officer is responsible for providing
essential information which will insure efficient handling of
rotation and promotion review actions by the Board and ad hoc
committees including:
(1) A table of organization for the Office
including personnel assignments.
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(2) A listing of individuals holding Grades
2 through 15 in order of anniversary date of grade
within each grade series.
(3) A record of priorities for the filling of
vacant positions.
(4) Six{ months prior to the end of an overseas
tour the Administrative Officer will. provide the follow-
ing information on the individual subject to rotation:
(a) Assignment preferences to be sub-
mitted by the employee.
(b) Supervisor evaluation of the
employee.
(c) Evaluation by the Chief of the
Area or Station concerned.
b. Rotation and promotion actions prepared for Board
review under authority 6 b. will be processed in memorandum form,
including, as attachments thereto, supporting justification for
the action recommended.
c. Rotation and promotion actions prepared in accordance
with the authority under 6 c. and d. and the schedule under
8 a. and b. will be made on a standard form providing
for rotation
or promotion as appropriate, made up in two parts:
(1) Part I will include data on the present
station and the proposed station in the case of rotation.
recommendations. It will include present grade, date of
grade, the T/0 slot including grade of that slot, the
proposed grade and slot, calendar months in grade, age
of the individual, number and age of dependents, education
beyond high school level including military training,
and employment history including military service.
(2) Part II of this standard form action will
include rotation or promotion recommendations as
appropriate by the division or staff chief, This
portion of the action will, provide convenient check-off
facilities to insure that appropriate training records
and personal evaluation reports have been reviewed.
Further, it will provide for concurrences by the Board
members and the Deputy Assistant Director for Communica-
tions, and approval by the Assistant Director for
Communications.
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S E C R E T
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d.. Instructions on Preparation of Actions for Board
or Ad Hoc Committee Review
The following; instructions are issued to assist Division
and Staff Chiefs in the preparation of actions for review by the
Career Service Board and by Ad. Hoc Committees:
(1) The Administrative Officer will complete
the appropriate data under Part I of the standard form.
(2) The standard form will be forwarded to
the appropriate Division or Staff for completion of
the recommended action.
(3) The appropriate Division or Staff Chief
will complete the rotation or promotion recommendations
in Part I as appropriate and will complete the recommenda-
tion portion of Part II in the standard form.
(4) The following factors will be carefully
considered as appropriate and fully developed in
discussions supporting rotation recommendations and
position assignments;
(a) Needs of service.
(b) Career development for the individual.
(c) Desirability of retaining individual
under his present cover.
(d) Individual's preferences for reassignment.
(e) Area chief's recommenda.tions.
(f) Present supervisor's comments.
(g) Number and rzge of dependents
(h) School facilities at proposed station.
(5) The following factors should be carefully
considered and. fully developed in discussion justifying
promotion recommendations:
(a) Individual's performance of duty as
related to the duties and responsibilities of
hie position.
(b) Slot availability.
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(c) Individual's growth potential for increased
responsibility.
(d) The content of Part I data and the
Personnel Evaluation Report.
(c) Recommendations by supervisors and
Division or Area Chiefs,
(6) The action will be returned to the Administrative
Officer for scheduling on the Board. agenda.
(7) (a) Division or Staff Chiefs may initiate
extra-schedule review for promotion of an individual
by submission of a request for such action to the
Administrative Officer. Upon receipt of this request,
the Administrative Officer will prepare the appropriate
Part I data in the standard form and return this form
to the appropriate Headquarters Division or Staff
for formal. submission to the Board,
(b) Area, Chiefs may initiate an extra-
schedule., review for promotion of an individual by
submission of an official dispatch. justifying their
recommendations. Upon receipt of this dispatch,
The Administrative Officer will prepare the appropriate
Part I data in standard form and forward this form
to the appropriate Headquarter Divisions or Staff
for formal submission to the Board.
Attachments (2)
Distribution #5
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*ftol SECRET
TO: (Area or Station)
i~Employee
SUBJECT: Home Leave and Reassignment, Request for
T. Items for Preparation of Travel Order
(a) Estimated. date of departure:
(b) Destination of. Traveler (Legal Address _
ATTACHMENT #1
Date
Chief
(c) Desired Mode of Transportation:
(d) Desired Route of Travel., and requested stop-overs en route:
(e)
Names, relationship and ages of
traveler:
dependents accompanying
Date eriploya~e arrived in field on present tour
Amount of annual leave taken since above date:
Amount of accumulated annual leaive:
Consultation at Hdgs. prior to Home Leave may be
authorized.
Shipment of effects (If assignment to to PCS Wash., 25X1
effects will be shipped to if
assignment to be TDY Wash. and rea,ssignmen to Field,
effects will be held at station pending; determination
of assignment).
II. Items for Determination of Reassignment
(a) What is your preference for reassiL:nment? Specify type
of position and location:
(b) What duties have you performed and at what posts have,
you served during your present tour:
(Signature)
S E Z K E T
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i%.i S E C R E T NW
ATTACHMENT #l (C ONT )
III. To be completed by Supervisor
(a) Have employee's conduct and service been satisfactory
in all respects during present field assignment?
(c) What is your recommendation for reassignment of employee?
ignature
IV, Reviewing Officer's Comments (To be completed by Area Chief
or Deputy Area Chief)
(a.) Do you concur in the above statements?
(b) What is your evaluation of employee's past service and
potential utilization by Communications?
(Signature
E C R E T
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(b) Has employee striven for self-improvement? Specify:
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,%W h u x h T Nor
ATTACHMENT #2
TO: Administrative Officer, OC
FROM: Career Service Board, OC
SUBJECT:
Date
Proposed. Statinri:
Present T/O Slot # & Grade
Proposed Grade
Proposed T /O Slot # & Grade
Calendar Months in Grade: AGE: Dependents: Number.
Age
Education (Beyond High School Level, including military)
Dates School Dei;ree, Major_
Employment History (including Military)
Dates Organization Location Position Title
0 E C R H T
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,,~
ROTATION/PROMOTION RECOI ~DATION: w
(If more space is needed attach
additional sheet, 8U x .lO2",
original & 3 carbons required.)
Division or Staff Chief
1. The CS13 concurs/does not concur in the above recommendation:
Member PER Reviewed Date of PER Training Record Reviewed
APPROVING AUTHORITY
Approval:
Deputy Asst. Director for Communications Assistant Director for Communications
Forwarded - OC-I7PH7D ForwaPded - OC-A PB Kction Desk
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C 0 NF I D E N T I A L
ATTACHMENT 1 2
?sutra-Office
CRYPTOGRAWER. CT(
Intra-Office Divis on
Inter-Office
Crypto Technician, Field
Crypto.Technician, Field
Crypto Technician, Field
Signal Center, Supervisor
Signal Center Supervisor
Intelligence Officer Trainee
Cornunications Trainee
Watch Officer
Junior Intelligence Officer
Security Officer
Positions of Conand
Intelligence Officer
Teleco_munications Officer
Positions of Conaard
Junior Comops Officer
Operations Officer
Positions of Command
All positions available in leadquarters and in the Field.
CONFIDENTIAL
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 INTRA-OFF ICE
Operator, Field Station
Sigril Center Trainee
Junior. Security Officer
Telecommunications Officer
'Junior Comops Officer
Training Officer
Security Officer
Positions of 'Command
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Attachment if 3.
Senior Operator
Training Officer, Field
Operatioa/Supervisor
Watch Officer
Communications Station Chief
Positions of Command
1
INTER-OFFICE
Operator, Field Station
Laboratory Technician a
Field Engineer
Design g Plant Engineer*
Positions of Command
Supply'Clerk
Headquarters Supply Clerk
Logistics Liaison*
Chief, Signal Depot
Positions of Command
'Draining Officer {Fields)
Intelligence Officer Trae
Junior Intelligence Officer
lli
1nte
ggence Officer
Positions of Command
*Positions usually limited to Headquarters. All other positions available
in Leadquarters and in the Field,
CONFIDENTIAL
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CONFIDENTIAL
f
C017 2MCATIONS OPEW T'CT R
Operator, Field Station
 CQ?1?U"?ICATIO IS OP R .'~ CT(R)
II3 mA-OFFICE DIVISION
Operator, Field Station
Senior Operator
Training Officer, Field
Operatiori/Supervisor
Watch Officer
Communications station chief
Positions of Command
IN RA-OFFICE
Operator, Field Station
Sigrral Center Trainee
Junior. Security Officer
Telecommunications Officer
Junior Comops Officer
Training Officer
Security Officer
Positions of Command
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Attach4nent r 3.
MM-OFFICE
Operator, Field Station
Laboratory Technician #
Field Engineer
Design g Plant Engineer*
Positions of Command
Supply Clerk
Headquarters Supply Clerk
Logistics Liaison*
Chief, Signal Depot
Positions of Command
Training Officer (Fields)
Intelligence Officer Trainee
Junior Intelligence Officer
Intelligence Officer
Positions of Command
*Positions usually limited to Headquarters. All other positions available
in Leadquarters and in the Field.
C 0 NF I D E PI T I A L
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AMP, VIn . I v& ve
E
1 March 1954
MEMORANDUM FOR: Executive Secretary, CIA Career Service Board
Office of Communications Career Service Board
Activities for the Period 1 February Through
28 February 1954
1. Activities of the Office of Communications Career Service
Board for the period 1 February through 28 February 1954 are summa-
rized as follows :
Rotation
Intra-Office ? . ?
Inter-Office . . . ? ? ?
Rotations (Disapproved). , .
Transfer - Inter-Agency ? ,
Promotion
Intra-Office
Approved . . .
Disapproved . . , ? . . . .
Priority Promotion Requests ? ? ? . , , ? , , a
?
Inter-Office
Approved ? , ? ? ?
Disapproved ? , ? ? ? .
Priority Promotion Requests , . ? ,
Separation Reviews ? ? ? ? . ? ? a . ? ,
Leave Without Pay Requests . . a a a ? ? ? . ? ? ? . ? . ~
Employment Prospects Reviewed . ? ? ? , ? ? ? . a ? ? ? a .
Employee Hearings . . . . . . ?
Tours Extended . ? ? . ? . ? ?
Released for "Shopping" . ,
Marriage Request to Foreign National . . . . . . ? ? ? ?
Non Agency Training Requests . . . . ? . . . . . ? . .
Ad Hoc Committee Actions ?
Cases Tabled ? ? ? ? ? . . ?
2. Arrangements have been completed for the scheduled attendance
at the Board meeting on 15 March 1954 by the CIA Career Service Board
Chairman, the Executive Secretary and the Assistant Director for Person-
nel. The Career Service Officer for PP/DD/P will also be an observer
at this meeting. It will be held in the conference room, 1402 Building
"I" at two P. M.
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3. The Regulation Control Staff has plated the editing of the
proposed Handbook for Headquarters distribution describing the 25X1
career service in the Office of Communications. It is understood that
this Handbook in its final form will be coordinated with the CIA Career
Service Board and with the Office of the Assistant Director for Personnel.
APPROVE
Q
Assistant Director for Communications
LI
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of -.73Y.
1 February 1954
MET CIRANDUM FG! . Executive - Seeretapy- CIA Career ervice Board
SUBJECT: Office of Communications Career Service Board Activities
for the Period 1 January Through 31 January 1954
1. Activities of the Office of Communications Career Service Board
for the period 1 January through 31 January 1954 are summarized as follows:
Rotation
Intra-Off ice . . .
Inter-Office . . . . . . . . .
Rotations (Disapproved) . ? a ? ? > > ? .
Transfer - Inter Agency . . ? ? , ? . ? ? ? ? ? ? ? ? ? ? ? ? ?
Promotion
Intra-Office
Approved. . . ? . ? > , . .
Disapproved ? . . .
Priority Promotion Requests ? ,
Inter-Office
Approved ? . > > > ? . > .
Disapproved . ? ? . ? . > > , .
Priority Promotion Requests ? ? , > ? ? ? ? ? ? a ? ?
Separation Reviews . . . . a ? ? ? ? ? ? ? ? ? . ? ? ? ? ? ? ?
Leave Without Pay Requests > . a > ? .
Employment Prospects Reviewed . . . > . . . . . . . , . . . .
Employee Hearings . . ? . . . ? ? . . > . , . . . , > . ? ?
Tours Extended . . . . . . . ? , , . a . a , . . . , ? , . ? .
Released for "Shopping" . , . , . . . , . ? , a ? ? a . ? a
Marriage Request to Foreign National . > .
Non-Agency Training Requests ? > . . > ? .
Ad Hoc Committee Actions . ? .
Cases Tabled . ? ? a a ? ? a ? > ? ? ? . ? a ? ? ? . ? ? ? a ?
For purposes of this and succeeding monthly reports the annex giving details
on names and locations of individuals involved in Board actions will not be
included.
2. A handbook describing the career service program has been prepared
in an appropriate form for Head starters dissemination under Hand- 25X1
25X1 book series It is now in process of
coordination. s material. had previously been sent to our Area Chiefs in
the form of a Newsletter, the response to which has been most gratifying.
The content of this handbook is largely that found in Communications Order
No. 23-53 dated 30 November 1953, a copy of which was forwarded to the
Executive Secretary as an attachment to the report of 1 December 1953.
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3. As of 26 January 1954 the Office of Communications Career Service
Board has the following membership:
Assistant Director for Communications
x-officio
Special Assistant to the Assistant Director
Chairman
eputy Chief, Plans and Policy Staff
Member
eputy Chief, Personnel Branch, Administrative Staff
Executive Secretary
Administrative Staff
Secretary
ALTERNATES
Chief, Plans and Policy Staff
Deputy Chief, Operations and Training Division
Deputy Chief, Engineering Division
Chairman, Career Service Board
APPROVED
- 2 -
h?8~i2
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6 January 1954
MEMORANDUM FOR: Executive Secretary, CIA Career Service Board
SUBJECT: Office of Communications Career Service Board Activities
for the Period 1 December Through 31 December 1953
1. Activities of the Office of Communications Career Service Board
for the period 1 December through 31 December 1953 are summarized as follows:
Rotation
Intra-Off ice
Inter-Office . . . . . . . . . . ? ? . . . . . . . ?
Rotations (Disapproved) o . . . . . . . . . . . . . ? . . . .
Transfer - Inter-Agency . . . . . . . . . . .
Promotion
Intra-Office
Approved . . . .
Disapproved . . . . . . . . . . . . . . . . * s ?
Priority Promotion Requests . . . ,
Inter-Office
Approved . . . . . . . . . .
Disapproved . . . . . .
Priority Promotion Requests . . . . . ? . . . ? .
Separation Reviews . . . . . . . . . . . . ? . ? . ? . . . .
Leave Without Pay Requests . . . . . . . . ? . . . ? . ? ?
Employment Prospects Reviewed . . . . . . .
Employee Hearings . . . . . . . . . . . . . . . . * . . .
Tours Extended . . . . . . . . . . . . ? . . . ? . . . . . .
Released for "Shopping" . . . . . . . . . ? . . . * . . . .
Marriage Request to Foreign National . . . . . . . . . .
Non Agency Training Requests . . . . ? . ? . . . . . . . . .
Ad Hoc Committee Actions
Rotation ? . . . . a . . . .
Promotion . . . . . . . * . . . . . . . . . a ? * . .
Cases '.Cabled . . ? . ? ? . . . .
Any details concerning these activities are listed in Annex A: Summary
Report, Office of Communications, Period 1 December Through 31 December
1953.
2. For your information there is attached a copy of the most recent
standard form which has been found useful in handling Career Service Board
actions within the Office of Communications. The most, recent change in
this form was made on Page Two which has now been arranged to provide appro-
priate space for recommendations by the appropriate Staff &Division,
endorsement by the Board, if appropriate, and for allocation of space for
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approving authorities. (See Annex B.)
3. With the report for 1 December 1953, there was forwarded a copy
of Office of Communications Order 23-53 dated 30 November 1953 which served
to re-define the career service program in this Office. Under Section 6, (f),
there was listed a series of promotion steps which were approved for use within
the Office. Since that time, and during this reporting period, the Board
has established as a matter of practice, that it will recommend promotion in
the series GS-7, GS-8, and GS-9, limiting them to single step increments, i.e.,
GS-7 to GS-8 and GS-8 to GS-9, and that only in most exceptional cases will
the Board select individuals for promotion in the grade interval, GS-7 to GS-9.
4. The Board has had opportunity during the past six-week period to
observe the increase in efficiency of Board operations resulting from the adop,-
tion of procedures outlined in the above-mentioned order. It is now clear
that the Board can process and give full and adequate attention to fifteen to
twenty-five cases during any one meeting period of three hours. The consequent
increase in Board activity per meeting has placed an undue load on the Adminis-
trative Staff. Since our Administrative Staff is limited to the number of
personnel who can be assigned to Board support duties, it has been decided
that a modified form of Sheet One of the attached Board action form would be
sent to each individual employed by the Office both at Headquarters and over-
seas. We are frankly admitting to our people that we need their help in
expediting Board activities by requesting them to fill out "one more form."
Once this action is complete the Administrative Staff will find it a rela-
tively simple matter to assemble the required information for use by the Board.
(See annex C.)
ATTACHI!IENTS (3)
Chairman, Career Service Board
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Security Informatioi
1 December 1953
MEMO 'tANDU ! FOR: Executive Secretary, CIA Career Service Board
SUBJECT: Office of Communications Career Service Board Activities
for the Period 16 October Through 30 November 1953
1. Activities of the Office of Communications Career Service Board
for the period 16 October through 30 November 1953 are summarized as
follows:
Rotation
Intra-Office . ? ? ? o . ? , ? ? r
Inter-Office ? ? , ? ? ? . . ? . .
Rotation Request Disapproved . , , , , ? , , ,
Transfer - Inter-Agency , . . . ? . ? . . , ?
Transfer Withdrawn - Inter Agency
Promotion
Intra-Office
Approved ? . ? . ? ? . w ? .
Disapproved , ? ? ? . ? .
Priority Promotion Requests Retained in
Norm Listings ? ? ? , . ? ?
Inter-Office
Approved w ? ? ? ? ? w .
Disapproved ? . ? ? ? ? a ? ? ? ? . ? ? ? r , ?
Priority Promotion Requests Retained in
Norm Listings , . . . ? ? a ? . o . . . ? ?
Separation Reviews. ?...,
Leave Without Pay Request .,,.,.
Employment Prospects Reviewed ? ? r ? ? . w . ? ? ? o ? ? ?
Employee Hearings ? ? ? . . ? .
Tours Extended ? . , ? . ? ? . . ? ? ?
Released for "Shopping" ? ? ? . , ? ,
CO Office Designation Disapproved . . ? . . ? , . . . ?
Mrriage Request to Foreign National ?
Non Agency Training Request
Ad :Hoc Committee Actions ? , . , , , , . , .
Cases Tabled ? ? ? ? . ? ? ? ? . ? ? . ? ? ? . .
Any details concerning these activities are listed in Annex A: Summary
Report, Office of Communications. Period 16 October Thr 0, November
2. During this reporting period, representatives of Far East Division,
Deputy Director (Plans); Placement and Utilization Division, Personnel Office;
and of the Inspector General's JOT Task Force were briefed on Office of
Communications Board systems and procedures.
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3. Annex B is an Office of Communications Order effective 30 November
1953 which incorporates a re-statement of policy, organizational structure
and procedures for administering the Career Service in the Office of Communi-
cations. Subject to inevitable changes that may take place, this order
represents what, in our experience, is probably an optimum system with a
minimum administrative load which will insure proper functioning of the
Communications Career Service under our terms "guaranteeing consideration
on a scheduled basis" for each and every employee of the Office.
5. Having adopted the policy and review procedures as set forth in
Annex B, the Board is now turning its attention to study of its promotion
program. The object of this study will be that of converting Board promo-
tion functions into a selection board procedure based on the review system
established under Annex B.
6, Annex C provides a comparison of the number of individuals holding
various grades (GS-7 through GS-15) for: the Board year 1952 as compared with
the Board year 1953. If the reader will group those individuals holding
grades GS-7 and GS-8 (and excluding grade GS-10) it will be seen that a
nicely balanced pyramid is developing in the Office structure in terms of
relative number of individuals holding the various grades in the series
GS-7 through GS-15. The first problem will be the determination of what
percentage in each grade group is to be reserved for recognition by promo-
tion of individuals doing outstanding work and for other purposes, After
making this determination the Board will continue with its promotion program
until such time as it has reached the maximum allowable in each grade. From
that time on the review procedures outlined in Annex B will be used to deter-
mine on a world-wide basis which individuals may be selected for promotion
at such time as vacancies exist.
7, Advise is requested concerning the form of this report; specifically,
as to need for including material of the type found in Annex A.
ATTACHMENTS (3)
Chairman, Career Service Board
Assistant Director for Communications
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C* Executive secretary, an Administrative Staff member
non voting).
d, Communications Training Officer (non voting).
e, Secretary to the Board. (non voting).
5, 13oard Responsibilities and Functions
It is the responsibility of the Office of Communications
Career Service Board to:
a, Advise the Assistant Director for Communications
on matters affecting career management in this Office.
b. Monitor the application and functioning of the Career
Service program within the Office of Communications including:
(1) The system of rotation within the Office
of Communications.
(2) Scheduling a periodic review of all individuals
assigned to communications duties to insure that they
are not overlooked for warranted promotion.
(3) Participation in the development and
execution of rotation assignments of communications
career employees to other parts of the Agency,
insuring that they are not overlooked for warranted
promotion.
(4) Executing relevant decisions of the
Central Intelligence Agency Career Service Board
and making recommendations to that Board for improve-
ment of the Career Service.
(5) Sponsoring and developing Career Service
in the Office of Communications and reporting periodically
on progress of this sponsorship to the CIA Career
Service Board,
(6) Reviewing personnel evaluation reports and
proposed plans for the utilization, development or
separation of career employees.
(7) Insuring that career employees on rotation
from other parts of the Agency are assigned duties pro-
viding experience commensurate with the objectives of
their rotation plan and that semi-annual personnel
evaluation reports on these employees are submitted to
the sponsoring component.
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(8) Reviewing conditions of service and duty
and making recommendations based on that review to the
CIA Career Service Board concerning working conditions
and benefits that would serve to strengthen morale and
increase esprit de corps.
(9) As required by the Assistant Director for
Communications, review files of prospective employees
of the Office of Communications in order to assure
acquisition of individuals having potential on a long-
range basis as career employees in this office.
c. Supervise supporting groups or boards having assigned
duties and responsibilities in connection with the Career
Service Board.
6. Scapo of Action Authority
Authority for action within the Career Service Board system
for the Office of Communications is as follows:
a. Recommendations for action made by the Career Service
Board are subject to concurrence by the Deputy Assistant
Director for Communications, and approval by the Assistant
Director for Communications.
b. Rotation and promotion of individuals holding grades
below GS-7 will be handled by administrative action subject
to review by the Career Service Board.
c. Rotation and promotion of individuals holding grades
GS-7 through 12 will be reviewed by the Career Service Board.
d. Rotation and promotion of individuals holding
Grade GS-13 and above will be reviewed by an ad hoc committee
conv'eMed:'! by the Assistant Director for Communications.
e. Permanent assignment of individuals to positions
GS-11 and above will be reviewed by the APPY0111 a;te 10010 Ci mrnittee.
A Promotions will be based on qualifications and
demonstrated ability to perform work in an approved available
position at the higher grade. Grade promotions step's aru approved
for use in this Office as follows:
GS
2 to 3
GS
GS
:;3 to 4
GS
GS
4 to 5
GS
GS
4 to 6
GS
GS
5 to 6
GS
GS
5 to 7
GS
GS
6 to 7
GS
6 to 8 GS 10 to 11
7 to 8 GS 11 to 12
7 to 9 GS 12 to 13
8 to 9 GS 13 to 14
8 to 10 GS 14 to 15
9 to 10 GS 15 to 16
9 to 11 GS 16 to 17
GS 17 to 18
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g, Individuals will not be rotated to a slot the
grade of which is more than two grades higher than that held
by the individual.
7. Approved Forms
The following forms are ayj roved for Board rotation and
promotion actions within the Office of Communications:
Attachment I, Home Leave and Reassignment Request.
be Attachment II, Career Service Board Action.
8. Board_Review Schedule
a. Rotation assignment action will be initiated six
months prior to the end of a duty tour.
be Individuals will be cons d for promotion in accordance
with listings for each grade group arranged in order of anniversary
date-of grade, The review cycle for each grade group is
established as follows:
Grades 2,
3, and 4
-. 6 mos.
Grades
5 and 6
- 9 mos.
Grades
7 and 8
- 12 moo.
Grades
9
and 10
15 mos.
Grade
11
-18 mos.
Grades
12
and 13
-- 24 mos.
Grade
14
- 36 mos.
Grade
15
?- 48 mos.
co Extra-schedule rotation and promotion recommendations
will be considered on an ad hoc basis when Justification submitted
for such action is approved by a majority of the Board membership.
d. Initial assignments overseas for new employees Grade 8
and below, including graduates of the Communications school will
be made by the appropriate division or staff.
9. 4dministration
a,. The Administrative Officer is responsible for providing
essential information which will insure efficient handling of
rotation and promotion review actions by the Board and ad hoc
committees including:
(1) A table of organization for the Office
including personnel assignments.
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(2) A listing of individuals holding Grades
2 through 15 in order of anniversary date of grade
within each grade series.
(3) A record of priorities for the filling of
vacant positions.
(4) Sim months prior to the end of an overseas
tour the Administrative Officer will provide the follow-
ing information on the individual subject to rotation:
(a) Assignment preferences to be sub-
mitted by the employee.
(b) Supervisor evaluation of the
employee.
(c) Evaluation by the Chief of the
Area or Station concerned.
b" Rotation and promotion actions prepared for Board
review under authority 6 b. will be processed in memorandum form,
including, as attachments thereto, supporting justification for
the action recommended.
Co Rotation and promotion actions prepared in accordance
with the authority under 6 c. and d. and the schedule under
8 a. and b. will be made on a standard form providing for rotation
or promotion as appropriate, made up in two parts:
(1) Part I will include data on the present
station and the proposed station in the case of rotation.
recommendations. It will include present grade, date of
grade, the T/O slot including grade of that slot, the
proposed grade and slot, calendar months in grade, age
of the individual, number and age of dependents, education
beyond high school level including military training,
and employment history including military service.
(2) Part II of this standard form action will
include rotation or promotion recommendations as
appropriate by the division or staff chief. This
portion of the action will provide convenient check-off
facilities to insure that appropriate training records
and personal evaluation reports have been reviewed.
Further, it will provide for concurrences by the Board
members and the Deputy Assistant Director for Communica-
tions, and approval by the Assistant Director for
Communications.
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d, Instructions on Preparation of Actions for Board
or Ad Hoc Committee Review
The following instructions are issued to assist Division
and Staff Chiefs in the preparation of actions for review by the
Career Service Board and by Ad Hoc Committees:
(1) The Administrative Officer will complete
the appropriate data under Part I of the standard form.
(2) The standard form will be forwarded to
the appropriate Division or Staff for completion of
the recommended action.
(3) The appropriate Division or Staff Chief
will complete the rotation or promotion recommendations
in Part I as appropriate and will complete the recommenda-
tion portion of Part II in the standard form.
(4) The following factors will be carefully
considered as appropriate and fully developed in
discussions supporting rotation recommendations and
position assignments;
(a) Needs of service,
(b) Career development for the individual,
(c) Desirability of retaining individual
under his present cover.
(d) Individual's preferences for reassignment.
(e) Area chief's recommendations.
(f) Present supervisor's comments,
(9) Number a .rd age of dependents
(h) 'School facilities at proposed station.
(5) The following factors should be carefully
considered and fully developed in discussion Justifying
promotion recommendations:
(a) Individual's performance of duty as
related to the duties and responsibilities of
hie. position.
(b) Slot availability.
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SEC R E T
(c) Individualls growth potential for increased
responsibility.
(d) The content of. Part I data and the
Personnel Evaluation Report.
(c) Recommendations by supervisors and
Division or Area Chiefs.
(6) The action will be returned to the Administrative
Officer for scheduling on the Board agenda.
(7) (a) Division or Staff Chiefs may initiate
extra-schedule review for promoti-)n of an individual
by submission of a request for such action to the
Administrative Officer. Upon receipt of this request,
the Administrative Officer will prep~-).re the appropriate
Part I data in the standard form and. return this form
to the appropriate Headquarters Division or Staff
for formal submission to the Board.
(b) Area Chiefs may initiate an extra-
schedule review for promotion of an individual by
submission of an official dispatch ici,-,.1 % ditheir
recommendations. Upon receipt of this dispatch,
The Administrative Officer will prepare the appropriate
Part I data in standard form and forward this form
to the appropriate Headquarter Divisions or Staff
for formal submission to the Board.
Attachments (2)
Distribution #5
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ATTACHMENT #1
Date
Chief TO: (Area or Station)
Employee
SUBJECT: Home Leave and Reassignment, Request for
T. Items for Preparation of. Travel Order
(a,) Estimated. date of departure:
(b) Destination of Traveler (Legal Address):
(c) Desired Mode of Transportation:
(d.)
(e)
II. Items for Determination of Reassignment
(a.) What is your preference for reassi nment? Specify type
(Signature)
S E C R E T
you served during your present tour:
Desired Route of Travel, and requested stop-overs en route:
Names, relationship and -ges of dependents accompanying
traveler:
Consultation at H(Igs. prior to Home Le^vo may be
authorized.
Amount of accumulated annual leave:
Date enpl.o77ena arrived it field on present tour
Amount of annual leave taken since above date:
Shipment of effects (If assignment to h: PCS Wash.,
effects will be shipped to if
assignment to be TDY Wr),sh. and reassignment to Field,
effects will be held at station pending determination
of assignment) .
(b) What duties have you performed and at what posts have
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ATT!1CHIENT #1 (CONY)
III. To be completed by supervisor
(a) Have employee's conduct and service been satisfactory
in all respects during present field assi?rnment?
(b) Has employee striven for self-improvement? Specify:__ _
(c) What is your recommendation for reassignment of employee?
(Signature
IV. Reviewing Officer's Comments (To be completed by Area Chief
or Deputy Area Chief)
(a) Do you concur in the above statements?
(b) What is your evaluation of employee's pact service and
potential utilization by Communications?
(Signature
E C R E T
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ATTACHMENT #2
Date
TO: Administrative Of ricer, 00
FROM: Career Service Board, OC
SUBJECT:
Present Station: Prop osed,;;:Statin>:i:
Position Title: Position Title:
Present Grade and Date of Grade Proposed Grade
Present T Slot 7~ & Grade
Calendar Months in Grade: AGE: Dependents: Number_____
A- e
Proposed T/O Slot # & Grade
Education (Beyond High School Level, including military)
Dates
Dc4rea Ma' or
Employment History (including Military)
Dates Organization Location Position Title
S E C R E T
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ATTACHMENT #2 (CQNTJ
PART II
ROTATION/PROMOTION RI'COMMENDATION:
(Tf' more space is needed attach
additional shoot, 8" ax 10111
original & 3 caxbeno required)
FOR C "B ACTION ONLY : C ONCURR 1INCE :
Training Record Reviewed.
Member
Member
PER Reviewed Date of rEit
Board royal Date
Forwarded-- OC-AjPB DG
Deputy Asst. Director for Communications
Forwarded - OC A PB Action Dock
Assistant Director for Communications
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16 October 1953
25X1
25X1
MEMORANDUM FOR : Executive Secretary, CIA Career Service Board
SUBJECT: Office of Communications Career Service Board Activities
for the Period 16 September through 15 October 1953
1. Activities of the Office of Communications Career Service Board
for the period 16 September through 15 October 1953 are summarized as
follows :
Rotation
I nt r a-Office ? ? . + + ? ? + ? ? .
Inter-Office ? ? ? ? ? ? ? ? ? . . ? .
Transfer - Inter Agency ? ? ? ? +
Promotion
Intra-Office
Approved . . . . . ? . . ? . . . .
Disapproved ? .. ? o ? . ? ?
Priority Promotion Requests Retained in
Norm Listings + ? ? + ? ? ? ? r ? ? ? o ? ? ?
Inter-Office
Approved . ? ? ? ? ? ? ? .
Disapproved ? ?
Priority Promotion Requests Retained in
Norm Listings . ? . . ? + ? ? ? ? ? ? ? ? ?
Separation Reviews . . . . . . . .. . ? ? ? ? ? ? ? r ? ? ?
Leave Without Pay Requests ? ? ? . .
Employment Prospects Reviewed ? ? .. .
Employee Hearings ? ? ? ? ? ? ? ? ? ? ? o ? ? ? o ? ? ? ? ?
Tours Extended ? ? ? ? ? ? ? ? ? r ? ? ? ? ? ? ? ? ? ? ? ?
Released for "Shopping" ? ? + ? . ? ? ? o
Request for Transfer - Disapproved ? .. ? ? .. .
Marriage Requests to Foreign Nationals ? . ? ? ? . . ? ?
Non Agency Training Request . . . . . . . ? . ? ? ? ? ?
Ad :Hoc Committee Actions . ? ? . . ? ? . . ? ? . . . . ? ? .
Cases Tabled ? . ? ? ? ? ? ? ? ? ? ? o . ? o ? ? ? ? ? ? ? .
Any details concerning these activities are listed in the Attachment:
Summary Report , Office of Communications, Period 16 September through
15 October 1953.
2. During this reporting period, representatives of the Security Office,
the Personnel Office, and the Office of Comptroller were briefed concerning
Board systems and procedures.
"UHET
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;:i1CiiV ul unation
5, The Board has noted a need for personnel recritment for this Office
due to rate of attrition in certain categories, principally cryptographers.
The Administrative Officer is taking action on this matter.
0
the light of new ache
length o duty oars
7. In the Office of Communications Career Service Board Report for
16 September 1953, it was noted that the Board had received data on budget
limitations affecting the rate of promotion within this Office. The form
of this data has been found so useful by the Board that it is considered of
possible interest to other Career Service Boards in the Central Intelligence
Agency system. Therefore, there is forwarded an attachment entitled
rs ~L IInve_,ntory which has been constructed from simulated data demon-
strating a device for comparing the following factors affecting promotion:
1. Authorized Table of Organization.
2. Proration of positions in the various grades under the
budgetary ceiling.
3. Personnel on duty as of any specific date.
4. Number of-individuals holding the grade of the position
occupied in the Table of Organization.
5. Number of individuals holding one grade below that of the
occupied Table of Organization position.
6. Number of individuals holding two or more grades below that
of the occupied position in the Table of Organization.
Board assignment actions effecting rotation of individuals to
6
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A P rsonne1 Inventory of this type for this Office is being revised and
issued on a monthly basis.
Chairman, Career Service Board
A. Summary Report
Office of Communications
Period 16 September through 15 October 1953
B. Personnel Invent, ory
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16 September 1953
MEMORANDUM FCR: Executive Secretary, CIA Career Service Board
SUBJECT: Office of Communications Career Service Board Activities
for the Period 16 August through 15 September 1953
1. Activities of the Office of Communications Career Service Board
for the period 16 August through 15 September 1953 are summarized as follows:
Rotation
Intra-Office . . . . . + . .
Inter-Office . . . ? . . . . . . .
. . . . . .
Transfer - (Inter-Agency).
Promotion
Intra-Office
Approved . . . .
Disapproved . . . . . .
Priority Promotion Requests Retained in
Norm Listings . . . . ? ? . . ? . . . . ? ? . .
Inter-Office
Approved ? ? . ? . ? . . ? .
. . + . ? . . .
Disapproved ? . . . . a
Priority Promotion Requests Retained in
Norm Listings . ? ? ? a a ? . a a . . . . . ? .
Separation Reviews . ? ? . + ? ? o . + < ? ? . ? a a . ? + ? .
Leave Without Pay Request . . . . . +
Employment Prospects Reviewed a . ? . ? .
Employee Hearings . . . . . . ? . + . ?
Tours Extended . ? . . ? . ? ? ? ? . ? . e . . r ? ? ? ? ? ? ?
Released for "Shopping" . . .
Marriage Requests to Foreign Nationals . . . . . . a . ? . a ?
Training a ? ? a . ? ? a . a ? . . . a ? . a . . a . . . . ?
Ad Hoc Committee Actions . . . . . . . . . a . . . . . . .
Cases Tabled . a a . . a ? ? . ? a . a ? a a . a . a ? . .
Any details concerning these activities are listed in the Attachment:
S ,rv Re o t, Office Communications, Period 16 August through 16 September
.
2. The Board has received data from the Plans Officer for Budget,
Communication which identifies the exact number of individuals that can be
accommodated in the various GS-Grade series based on budget estimates for
the next two years. This information, together with that which can be
derived from the Board's IBM data system, provides an excellent measure of
control both from a fiscal and a personnel management point of view for
selection of individuals otherwise eligible for promotion consideration in
the coming two-year period.
.EGRET
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3. The development of a Career Service Program for individuals speci-
ally skilled in supplementary type activities is a matter of common interest
between the Office of Communications and the National Security Agency. Dur-
ing this reporting period representatives of ASA/NSA were briefed concerning
our methods for handling development of special skills of this type within
the general communications program.
4, A representative of the Personnel Director was briefed during this
period concerning promotion policies in this Office. This briefing was in
connection with the development of recommendations concerning an Agency-wide
promotion policy for consideration by the Central Intelligence Agency Career
Service Board,
Chairman, Career Service Board
ATTACHMENT: Summary Report
Office of Communications
Period 16 August through 15 September 1953
Noted:
2 -
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SECRET
17 August 1953
MEMMANDUM FCR: Executive Secretary, CIA Career Service Board
SUBJECT: Office of Communications Career Service Board Activities
for the Period 16 July through 15 August 1953
1. Activities of the Office of Communications Career Service Board
for the period 16 July through 15 August 1953 are summarized as follows:
Rotation
Intra-Off ice . , . . . . ? . ? . . . . . . . . .
Inter-Office . . . . . + . . . . . . . . . + .
Promotion
Intra-Office
Approved . + ? ? ? ? . ? ? ? . ? . ? ? ?
Disapproved. . . . . . , . . . ? ? ? ? ? ?
Priority Promotion Requests Retained in
Norm Listings
Inter-Office
Approved . .
Disapproved + ? . .
Priority Promotion Requests Retained in
Norm Listings . . . . . . ? . , . . ? , ?
Separation Reviews . ? ? . ? . . ? ? . . . ? . . ? ? ?
Employment Prospects Reviewed . . . . . . . . ? ?
Employee Hearings ? ? . ? ? ? . . ? . . . ? ? ? ? ? ?
Tours Extended ? ? ? ? . ? ? ? ? ? ? . . ? . ? ? , ?
Released for "Shopping" ? , . . ? . . ? . . . ? .
Training . . . . . . . . . . . . ? . ? ? ? , . ? , ? .
Marriage Requests to Foreign Nationals . . . . . . .
Ad Hoc Committee Actions . . . . . . , . . . . . ?
Cases Tabled . . ? . ? . . . . , . + . ? ? . . . ? ?
Any details concerning these activities are listed in the Attachment:
Report, Office gr Communications. Period 3,66 July through 1 August
=.
2. To satisfy Board requirements for personnel data in support of its
operations, the Administrative Office has completed norm data material which
will be used during the Board year beginning 1 August 1953. As scheduled,
the Board is now completing review of all norm listing cases effective for
the period ending 30 July 1953.
Norm data material used by the Board during this coming year will
be handled by an I B M card system which will allow for a maximum flexibility
in handling the review process. This norm data material is considered to
be of extreme importance in Board operations because it represents the
SECRET
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Security Information,
administrative device whereby the Board makes good on the one promise made
to employees of the Office concerning promotion opportunity; namely, each
individual in each grade series is assured that his case will be reviewed a
minimum of once during the Board year. As used by this Board, the term Norm
refers to a ' a~ ttern for review in each OS grade series under cognizance of
this Board.
3. During this reporting period members of a task force from the
Career Development Staff met with the Board for review of Board activities
as they relate to administrative functions of the Office and of the Agency.
1. Communications Board responsibility for individuals assigned to
the Cable Secretariat has been transferred to cognizance of a Board under
Deputy Director (Administration) effective at such time as that Board is
organized.
5. At the request of the Board a representative of the Medical Office
briefed Board membership on certain problems considered by the Medical
Office in making determinations on suitability for overseas service and for
Agency employment.
6. Statistics: A Personnel Rotation and Assignment Advisory Committee
was established in Communications on 6 April 1951 which was reorganized as
a Promotion Rotation Aesigmnent Board in the Office of Communications on
28 September 1951. There have been one hundred and fifty-six meetings of
this Board, ninety-six of which have been held since 13 June 1952 on which
date this Board was reorganized under the Agency-wide program.
C a rman, Career Service Board
ATTACHMENT: Summary Report
Office of Communications
Period 16 July through 15 August 1953
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OFFICE OF COMMUNICATIONS
CAREER SERVICE BOAS
Table of Contents
16 September 1953
16 October 1953
1 December 1953
6 January 1954
1 February 1954
1 March 1954
17 March 1954
1 April 19511
1 May 19511
7 June 1954
19 October 1954
15 September 1954
1 November 1954
1 December 1954
16 February 1951
15 KKSeptember
Career Service Board Activities
Career Service Board Activities
Career Service Board Activities
Career Service Board Activities
Career Service Board Activities
Career Service Board Activities
CAREER DEVELOPMENT PROGRAM
Career Service Board Activities
Career Service Board Activities
Career Service Board Activities
Career Service Board Activities
Career Service Board Activities
Career Service Board Activities
Career Service Board Activities
Career Service Board Activities
CSB Data Sheets for Use with Applications for
Admission to the CIA Career Suff.
16 Aug - 15 Sept 1953
16 Sept - 15 Oct 1953
16 Oct - 30 Nov 1953
1 Dec - 31 Dec 1953
1 Jan - 31 Jan 1954
1 Feb - 28 Feb 1954
1 Mar - 31 March 1954
1 Apr - 30 Apr 1954
1 May - 31 May 19511
1 Sept - 30 Sept 1954
1 Aug - 31 Aug 1954
1 Nov - 30 Nov 1954
1 Dec - 31 Dec 1954
1 Jan - 31 Jan 1955
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14 January 1952
21 July 1952
21 July 1952
21 October 1952
31 October 1952
15 November 1952
15 December 1952
6 January 1953
16 January 1953
16 February 1953
24 February 1953
17 March 1953
17 April 1953
15 May 1953
8 Juxie 1953
22 June 1953
29 June 1953
17 July 1953
17 August 1953
"Philosophy of Personnel Assignments"
O/Commo Notice 21-52: "Career Service Board"
O/Commo Order 24-52: "Establishment of a Career
Service Board"
"Fitness Reports" - excerpt from all-station
field dispatch
Report of Career Activities 1 July - 15 Oct 1952
Report of Career Activities 16 Oct - 15 Nov 1952
Report of Career Activities 16 Nov - 15 Dec 1952
"Classification of Personnel Under the Career
Service Program"
Report of Career Activities 16 Dec '52 - 15 Jan '53
Report of Career Activities 16 Jan - 14 Feb 1953
"Comments re Oral Examination of Candidates"
Report of Career Activities 15 Feb - 15 Mar 1953
13 June 1952 - 15 August 1952
15 August 1952 - 15 December 1952
15 December 1952 - 15 March 1953
Report of Career Activities 16 Mar - 15 April 1953
Report of Career Activities 16 April - 15 May 1953
O/Commo Notice 25-53: "External Training Programs
for Scientific and Engineering
Personnel"
Report of Career Activities 16 May - 15 June 1953
O/Comma Order 12-53: "Career Service Board"
Report of Career Activities 16 June - 15 July 1953
Career Service Board Activities 16 July - 15 Aug '53
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r E1 1 u ly5a
MORANDUM FOR: Assistant Director for Personnel
SUBJECT Office of Communications Career Service Board Activities
for the Period 1 January through 31 January 1955.
1. Activities of the Office of Communications Career Service Board
for the period 1 January through 31 January are summarized as follows:
SUBJECT APPROVED
Rotation
Intra-Office
Inter-Office
Promotion
Intra-Office
Inter-Office
Extra-Scheduled Promotion Requests
Leave Without Pay Requests
Employment Prospects Reviewed
Employee Hearings
Tours Extended
Requests for Release
Marriage Requests to Foreign
Nationals
Non-Agency Training Requests
Career Staff Applications Reviewed
Sponsored for-Equivalent Military
Training Program.
Ad Hoc Committee Actions Reviewed
Cases Tabled
NOT APPROVED TOTAL
2. During this reporting period., the Board discussed the possibility
of formulating a career program for those military personnel presently on
duty with the Office of Commiunications who have been approached with re-
gard to civilianizing upon completion of their military .ours. It is be-
lieved that such a program would insure career consideration along with
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their civilian contemporaries. The Administrative Staff has been requested
to subm:Lt a proposed program to the Board for consideration.
3. The Fitness Report was discussed in detail, with particular
regard to the wide. variance of standards presently applied by the evaluat-
ing officers. The problem will be discussed further in an attempt to
arrive at a solution.
h. Office of Personnel, was invited to the Board
to discuss the various c eer development programs presently operating in
the Agency. explained the eligibility criteria and other
aspects of the Junior Officer Trainee, Junior Career Development and Career
Development programs.
Chairman,, Career Service Boar
Assistant Director for Communications
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SUBJECT . Office of Communications Career Service Board Activities
for the Period 1 December through 31 December 195i.
1. Activities of the Office of Communications Career Service Board
for the period 1 December through 31 December are summarized as follows:
SUBJECT APPROVED
Rotation
Intea,-Office
Inter.-Office
Promotion
Intra.-Office
Inter-Office
Extra-Scheduled Promotion Requests
Leave Without Pay Requests
Employment-Prospects Reviewed
Employee Hearings
Tours Extended
Released for Shopping
Marriage Requests to Foreign Nationals
Non-Agency Training Requests
Career Staff Applications Reviewed
Sponsored for Equivalent Military
Training Program
Career Service Panel Actions Reviewed
Ad Hoc Committee Actions Reviewed
Cases Tabled
NOT APPROVED TOTAL
2. During this reporting period the Agency Program of Career
Development for Junior Personnel was discussed. Office of
Communications Placement Officer, was requested to present the complete
details of the Program at a future meeting.
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3. In view of the fact that many of the supervisors are
misinterpreting the "Does Not Apply" column of the Fitness Report, the
Board directed that a notice be distributed to the Divisions and Staffs
stating that an "X" placed in this column means that the individual is
completely deficient in the corresponding statement.
Chairman, Career Service Board
Assistant Director for Communications
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MEMORANDUM FOR: Assistant Director for Personnel
SUBJECT
Office of Communications Career Service Board Activities
for the Period 1 November through 30 November 1954.
1. Activities of the Office of Communications Career Service Board
for the period 1 November through 30 November are summarized as follows:
SUBJECT
Ad Hoc Committee Actions Reviewed
Cases Tabled
Career Service Panel Actions Reviewed)
Non-Agency 'Training Requests
Career Staff Applications Reviewed
Sponsored for Equivalent Military
Training Program
Marriage Requests to Foreign Nations:
Rotation
Intra-Office
Inter--Office
Promotion
Intra-Office
Extra-Scheduled Promotion Requests
Leave Without Pay Requests
Employment Prospects Reviewed
Employee Hearings
Tours Extended
Released for Shopping
TOTAL NUMBED
c
s
h
regulation which specifies that ever J
reassignment current
resulting in a signifi-
cant change in supervisor or duties of an employee must be accompanied by
a recent Fitness Report or a certification that the evaluation is current
and still valid. The OC Administrative Staff was directed to insure that
all Staffs and Divisions, and the field, are explicitly informed of the
above.
APPROVED
NOT APPROVED TOTAL
2. During this reporting period the Board dis
u
d t
3. The! criteria to be followed in the preparation of all Career
Staff applications has been established. Applications submitted prior to
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publication of the criteria will be-rtturhed to the originating office
for resubmission. All applications are now being forwarded to eligible
personnel in the field with an appropriate covering dispatch.
4. The Board reviewed and approved a more stringent policy for
sponsoring EMCP candidates. Accordingly, an appropriate OC Notice out-
lining this policy and the criteria will be dispatched to Headquarters
Divisions and field stations.
Chairman, Career Service Board
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ore. 1>q
Office Memorandum ? UNPTED STATES GOVERNMENT
TO
ATTN
FROM
Executive Director, CIA Selection Board
DATE: 1 September 195+
Chief, Administrative Staff, Office of Communications
SUBJECT: CSB Data Sheets for Use with Applications for Admission to
the CIA Career Staff
1. Attached are three copies of the Office of Communications
Career Service Data sheets used by this Office in documenting
Career Service Board actions. In all cases of rotation and promo-
tion, we execute these forms and upon approval of the action by the
Assistant Director for Commmunications, a copy of the form is for-
warded to the Office of Personnel with the appropriate personnel
action request. This has served to aid the various Divisions of the
Office of Personnel in processing the request.
2. The intention of this office and of the Office of Communi-
cations Career Service Board is to use the form as an attachment to
the application of the individual requesting admission to the Career
Staff. It is believed that the use of such data sheets, and accompany-
ing recommendations and endorsements, will aid the selection panels
when the case comes up for consideration.
Attachment
Three Copies of OC-CSB Data Sheets
SE ET.
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C1 F1 LI C.i1' r/'t.
aG - `- Ytjr
SEP 15 1954
Executive Secretary, CIA Career Service Board
Office of Communications Career Service Board Activities
for the Period 1 August through 31 August 1954-
1. Activities of the Office of Communications Career Service Board
for the period 1 August through 31 August 1954 are summarized as follows:
APPROVED NOT APPROVED TOTAL
Rotation
Intra-Office
Inter-Office
Promotion
Intra-Office
Inter-Office
Extra-Scheduled Promotion Requests
Leave Without Pay Requests
Employment Prospects Reviewed
Employee Hearings
Tours Extended
Released for Shopping
Marriage Requests to Foreign National
Non-Agency Training Requests
Career Service Panel Actions Reviewed
Cases Tabled
2. During this reporting period the Office of Communications Career
Service Board discussed the new "Fitness Report" with the view of establish-
ing an Office of Communications policy as to whether or not the report should
be shown to and/or discussed with the individual concerned. Further consider-
ation is to be given to the matter and the subject will be discussed again
at a later date.
1. The nrohiem of two versus three year tours 25X1
was again discussed and the Board rd eated Its pr-
vious opinion that in order to comply with current Agency regulations it is
not desirable to change the Office of Communications policy of encouraging
individuals to complete their full tour of duty. Exceptions
will be made in individual cases when justified by mark hardship or opera-
tional necessity.'
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-2-
.,
1. As a result of Board discussion regarding the importance of
proper documentation and consistency in the handling of personnel cases by
supervisors, an Office of Communications notice is to be prepared for dis-
tribution to all personnel, requesting that the supervisors notify the
Office of Communications Administrative Officer of any extracurricular as-
signments performed through which additional education or experience has
been acquired. This notification should be in memorandum form and will
be placed in the individual's personnel folder.
Chairman, Career Service Board
tONFIDENTIAL
SGT
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