(Classified)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-05538A000200130013-2
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 6
• Document Creation Date: December 9, 2016
• Document Release Date: December 7, 2000
• Sequence Number: 13
• Content Type: REPORT

25X1A6a
Approved For Riease 20Catie7CIA-RDP78-Ca538A000200130013-2
li'0111!!#a7.140_4fflm
for Financial Accouatimg for Prcperty wes estab-
effective 16 September 1955. Physical
on Rand and Property in Use sere taken by
were reflected on the Stock Record Cards.
monetary extensions of each line item reflected
e verified by members of the team. The Stock
and the totals found to he in agreement
. Each document representing property
the inventory sea priced, extended,
eem of the Logistics Office. The trans-
and additioa of each document processed by
verified by the Finance Office and the down-
by family group and entered in the Posting
ansactions. At the cleee of the accounting
1915, the trial balance at the Stock Record
in agreement with the control accounts reflected
O. Sbse4v.t visits to tbAll11111111111revealed that the reconcil-
iatj
Stock Record C to the balances reflected in the
Accounts 40 at 31 October 19,5 required several days
es of the Base. However, it is felt that this served
errors made in the maintenance of the Stock Record
d the necessity of accuracy in posting the care
ation of the docunents. This is coafirmed by the
illation as at 30 November 1955 was accomaplished
of a fey hours.
Lyi'u LII.
Approved For Release :2001/0,3/02 : CIA-RDP78-05538A000200130013-2
25X1A6
25X1
25X1C
Approved For Release 2001/03/02 : CIA-RDP78-05538A000200130013-2
Next 1 Page(s) In Document Exempt
Approved For Release 2001/03/02 : CIA-RDP78-05538A000200130013-2
5X1A6a
25X1A6a
25X1C
'CONFIDENTIAL
- Approved For Rase 200141-RDP78-046538A000200130013-2
ocedwe far the Ftm1 AccountgProperty was
the effective 16 Noveer 1955. Physi-
hadbeen taen as of 16 September 1955 and all trans-
nt to this date hid been posted to Stock record Cards
to erz'ive st the be31ance of Property en Hand one In Use as at 13
Noveie l9. The Stock Record Cards were listed and extended so as
to fczm the basis far the opening entry an the property financial
records. Utensioes wore verified by embers of the team and a trial
balance of the Steck Record Cards vas found to be in agreement with
the iaventery listings. Each decuneat representing property transac-
tices subneleant to the Institution of the procedure wes ericed,
extendedwtotalled and _coded by empleyees of the Logistics Office. The
transact$On code, extensions, end addition of each document processed
by the Logistics Office was verified by the Mineece Office and the docu-
ments then re44114ed by famllY group and entered in the Posting journal
for Property Transactions. At the close of the accounting period. 30
Xteteber L953, the trial balance of the Stock Record Cards was found
to be in agreement with the control accounts reflected in the General
ledger.
25X1A6a
2a. Considerable difficulty vas experienced in balancing the Stock
Record Cards to the General Ledger. This me due primerily to
laeh of document control, errors in recording unit prices on the
sly documents, errors in posting to the Stock Record Cards,
end errors in extension of the Stock Record Cards.
'b.
Patrols its documentation by the reubi-
stated that this as necessary in order to
of the requisitions at any given time. Bowyer,
requisition meter it vas impossible to determine
be reflected in the accounting procedure for
e were lapses of hundreds of nuMbers in the
to Mance. This has been remedied by institu-
s of nuMbers for the *WAY vouchers. This
numerical sequence and all nembers must be
Ii accounting period.
c. Errors in. ictug, Posting and extending the Stock Reccrd Cards were
to the inemperie=e of the esoloweee prepsring the documents and
maintalning the Stock Record Cards. These will only he eliminated
as the personnel in experience.
_Of u--
CONFIDENT'T
Approved For Release 2001/03-42.4 IAiRDP78-05538A000200130013-2
25X1C
Approved For Release 2001/03/02 : CIA-RDP78-05538A000200130013-2
Approved For Release 2001/03/02 : CIA-RDP78-05538A000200130013-2
25X1A6a
25X1A
95X1A6a
25X1A6a
Approved For Release 200:463iffi CIA-RDP78-Z538A000200130013-2
-'010IDENTIAL
25X1A6a
25X1A6a
At
it i oc
ounteblo Otftc.Y for the Office
tr
fErily mod
S or the n -
consider*
,prty under the
cations.
.A4titiffiOr EIVI;
Approved For For Release 2001/03/02 : CIA-RDP78-05538A000200130013-2
25X1A6a
25X1A6a
25X1A6a
25X1A
25X1A6a
CONFIDENTIAL
Approved For Retase 200#126CIA-RDP78-05538A000200130013-2
1111111111!Illts vim ed during the pert
. The purpose visit to thei111111Station
tical procedures with the vie4-6V4itermining
uting the procedure for financial accountability
included a survey of the physical facilities
N; Record Cords and a survey of the volume of do4umen
3. Ma
it is flat
the procedure
1 *Arch 29*
unity and the 4vu?t cC the b.JTh0Qk,
Station A-Ube in a osticito tp1n
Accounting for Property an or
o the ?Onion of the Finance persanne
tag ProPerty authorizaticas could be
since this date would permit time for
ivision Budget Officer at
property authorizations in connec
00
7
on ineludrit only hr accont*b1
Id not iuc1ue the recor? o the
1seco'untability tor
pr
. thew,. property hould be givfqi
to
Inc
er the control of the (
seem cent officec
1)1 " c".1
ki4 i??
-CONFIDENTIAL v but,0rrEbf
Approved For Release 200449510-;.CIA-RDP78-05538A000200130013-2
25X1A6
25X1A
25X1A