(UNTITLED)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-05548A000100040002-4
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 3
• Document Creation Date: December 9, 2016
• Document Release Date: December 20, 2000
• Sequence Number: 2
• Publication Date: March 31, 1964
• Content Type: MFR

Approved For Rele 2001/03/ r 9iRa b0040
MEMORANDUM FOR THE RECORD
25X1A9a
25X1A9a
31 March 196-
25X1A9a
1. A meeting between C&TA Br. representatives, Messrs.
and - and ADPD representatives, Messrs. 0 ~~~ 25X1A9a
and myself was held Wednesday, March 25, 1964, for the purpose
of setting a definite date for the conversion of the C&TA Br. payroll
procedures to the new 501 System procedures.
2. It was mutually agreed that the change would be effective May 1, 1964,
for the monthly rolls and May 10, 1964 for the 4-week rolls. By
establishing these dates, it will give C&TA Br. time to conduct training
courses on the new procedures and new transaction codes and ADPD time
to finish "debugging" its programs wherever necessary.
25X1A9a 3. The following target dates were agreed upon by Mr.
(a) C&TA Br. will "cut off" pay period No. 6 for the Il--week rolls
one day early -- the data to be in ADPD hands by five p.m.,
May 6, 1964.
(b) ADPD will furnish by noon, May 12, a normal pay listing to C&TA
Br. for review.
(c)
C&TA Br. will have any adjustments back to ADPD by five p.m.
May 15, 1964.
(d) ADPD will check with Office of Personnel in efforts to firm
up an effective cut off date and advise C&TA Br. of this
date for pay periods for new procedures.
(e) ADPD set a target date of May 19 to furnish C&TA Br. with a
complete set of PCN's after the payrolls have been converted
and balanced.
(f) The new procedure for the PSIts initial information will be
prepared by ADPD and sent to C&TA Br. at the beginning of pay
period No. 7. C&TA Br. will feed data back as required.
4. The need for dual payrolling procedures was discussed. It was
agreed that a dual system would be operated for two pay periods.
After pay period No. 7 is balanced out and it is determined that
the new procedures are processing transactions correctly, the
dual system for pay period No. 8 will be stopped.
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Approved For Release 2001/03/02 4QDP78-03548160040002-4
 'Approved For Release 2001/03/02 DP78-0554800010004002,~41~'"
25X1A9a
CONVIDENTIP
Mr. if they had any question regarding the
C&TA Br. proposed procedures. A negative answer was given by
ADPD representatives.
25X1A9a
CONCUR:
25X1A9a
25X1A9a
Compens n an ax ccounts Branch
Automatic Data Processing Branch Date
Distribution:
Orig. - D/Fin
1 - C/C&TAB
1 - C/ADPD
1 - Signer
Approved For Release 2001/03/02
P78-05548A000100040002-4
 Approved For Relea 2001/03/02 ~P78-0554,,8A0000100040002-4
,V ~ ~~*
W
FiotNt~a~
MEMORANDUM FOR: Director Of Finance
SUBJECT : Storage of Individual Earnings' Records - Record Center
1. A study has been made of the procedures used in the preparation
for and subsequent storage of Individual Earnings' Records at the Record
25X1A9a Center as per the request of Mr. The following information
was developed:
A. Individual Earnings' Records (IERs) are maintained on magnetic
tape by the 501 system for vouchered funds in employee number
sequence. Once a year, the record is printed out for the pur-
pose of placing it in the Record Center. This data is maintained
in the Record Center for 56 years in accordance with Government
Services Regulation No. 3, Appendix No. B, General Records
Schedule No. 2, dated 8 October 1956..'This regulation recommends
that the IERs be filed in alphabetical sequence.
B. The IERs for 1963 have been printed by ADPD and are now in the hands
of the Fiscal Division for forwarding to the Records Center. How-
ever, under present procedures before the IERs can be forwarded
to the Record Center, the following action must be taken by the
Fiscal Division:
(1) Current procedures require the IERs to be alphabetized.
Alphabetizing has been accomplished manually in the past;
also, a shelf listing must be prepared by a typist. It ! a , 4
is estimated that there are approximately 1+,000 names to 2
-e n C7
be alphabetized and then typed on the shelf list. ,, -,c l
i
This estimate is based a great deal on last ~
year's require-, t
above job and estimate the time required to be 320 man-hours. Ii
ments and over half of last year's hours were on overtime Q a
as per Fiscal Division's records. M :2 -4
25X1A9a
(3)
I have checked with Mr
of ADPD
t
25X1A9
as
o what kind of
. a p
a job this would be to alphabetize the IERs, reprint and
a
prepare the shelf listing. Mr. - estimated it would
require approximately l!. to 16 hours to alphabetize the IER
record, approximately 10 to 12 hours to reprint, and 1z to
22 hours to prepare shelf listing. He did not consider cos
of paper on reprint which would be considerable.
develope a simpler way of filing IERs at the Records Center yet have a
shelf list that would permit ready access to IERs. Attachment "A" is
a procedure we developed and is submitted for your approval.
/ y' ..1~eel- ~~.
Approved Fop RepA?1:W3/02 :
L. nave worxea with Mr. . in efforts to I " 1 1
o
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y n
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ac .OdOAf 02-4
ing and
declassification