VISIT TO(Classified) STATION

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-05551A000100090025-0
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 3
• Document Creation Date: December 12, 2016
• Document Release Date: November 29, 2001
• Sequence Number: 25
• Publication Date: June 20, 1956
• Content Type: MEMO

STANDARD FORM NO.64Approved For Release 2002/0!"; -RDP78-05551 A000100090025-0
Office 7%/f emor~zndum UNITED STATES GOVERNMENT
TO Acting Comptroller
FROM : Chief, Technical Accounting Staff
25X1A SUBJECT: Visit to[= Station
DATE: 20 JUN 1956
1. This station will be well staffed with finance employees
under present arrangements for the assignment of two finance employees
in addition to the Finance Officer. The office activity at
relative to finance disbursements is very light and would n 1::7,L
self necessitate three finance employees; however, because of the
special currency acquisition functions performed under which it is
necessary for two persons to make frequent trips to other locations,
the third finance employee may be advisable.
2. The review of current finance operations and procedures dis-
closed that the books, records, and supporting documents are well main-
tained. The records maintained are somewhat different from those pre-
scribed i "Class A Accounting Procedure". Modifications
have been made to facilitate the recording of the special currency
acquisition transactions. Also the Finance Officer plans to provide
additional columns in the station general journal to provide general
ledger type control over the allotment subsidiary record.
3, There was considerable question as to the intended classifica-
tion of expenses by object classes. It is recommended that the descrip-
tions of object classes be given complete review by TAS to develop a
clear statement of expense classifications for use by field personnel.
4. It is recommended based upon observations at this station that
the subsidiary record prescribed for advances (Form 33-74) be revised
to provide debit,, credit and balance columns for indigenous currencies
as the form does not include space for showing the actual number of units
of indigenous currency due from advancees.
5. A question was raised as to whether field stations may be
authorized to adjust block rates to the nearest third (or fourth) decimal
where less than 5/100ths percent variation would be debited or credited
to Exchange Equalization (obj. class 17.5), or, where acquisition rates
are firm, to adopt a fixed rate for continued use provided not more than
5/100ths percent is applied to Exchange Equalization. Examples below
illustrate this problem:
Approved For Release 2002/05/067'tf - P78-05551A000100090025-0
 25X1A Approved For Release 2002/05/06 : CIA-RDP78-05551A000100090025-0
Approved For Release 2002/05/06 : CIA-RDP78-05551A000100090025-0
 Approve
Approved
ICATION TOP AND BJW~TOM
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'CENTRAL INTELLIGENCE AGErCY
OFFICIAL ROUTING SLIP
TO
NAME AND ADDRESS
INITIALS
DATE
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ACTION
'DIRECT REPLY
PREPARE REPLY
APPROVAL
DISPATCH
RECOMMENDATION
COMMENT
FILE
RETURN
CONCURRENCE
INFORMATION
SIGNATURE
Remarks:
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4
1
FOLD HERE TO RETU T "ENDER
_ NAME, AD RESS A D PHONE NO.
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DATE
or a egm 2~Q
/06 : CIA-RDP78-0
85
-
FORM NO. 237 Replaces Form 30-4
I APR 55 237 which may be used.
25X1A