NIS COMMITTEE MEETING NO. 65

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-05597A000400020037-1
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 4
• Document Creation Date: November 9, 2016
• Document Release Date: August 26, 1998
• Sequence Number: 37
• Publication Date: April 18, 1950
• Content Type: MIN

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N113 CO TTE L STING 140. 65
M' App: ;i. 1950
"a a The following were preset;
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Dr. Appleton
Mr. byddman
Lt, Col, Kiel
Cdr, Howell
Lt. Cdr, Nutt
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Air Force
CIA (Acting, Chair an)
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State
Arnv
Navy
Navy
2. The Acting Chairmen brought to the attention of the ceinitteo
the illustrations appearing in Department of the Army Pwnphhlet Nos 30-2p
The Soviet AraW" a He pointed out that the publication contains
photo aphs and black and white sketches of types which it might be well
to use in HIS Chapters VIII (Armd Forces). Other chapters of the NIS
might also use to advantage illustrations of these types. For the
following reasons there would need to be consultation between contributors
and D/t3I.S before deciding upon specific types to be used:
aw There would have to be a limit to the amount of
this material used.
b. It would have to be assured that zkce-tches to be
t ed are of good quality.
Members were asked to consult regarding this matter vr1th the working
level in their respective agencies to determine the feasibility of this
proposal and, if found feasible: to arrange for the implementation
thereof.
It vies announced that, according to information received from
031, the moribund MIS Chapter VII (Scientific) Subcommittee has been
revived for the p sse of continuing currently established production.
CSI has promised D NIS a report of action taken regarding NIS Chapter VII
by the Scientific Intelligence Committee at its meeting on 14 April 1950.
The Acting Chairman prised to relay this ;poet, when received, to the
committee.
4., It was announced that a ford statement of approval of the
revised Standard Instructions for Chapter II (M liitary Geography) has
been received from Arm{ but not from State, Mavy, or Air Force, It was
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pointed out that requests have been -received for working copies of these
instructions but that D/NIS will not have them reproduced until formall,
statements of approval have been received from all agencies. The State
and Air Force .ambers announced the approval of their agencies and the
Navy member announced the tentative approval of his agency. State,, 17a' 1'Y.,,
and Air Force members undertook to formalize this approva.". In TaritiM
at the earliest practicable date.
5. The Ifavy umber distributed copies of a proposal. regarding the
revised Standard Instructions for Chapter VI (Ecaaoir .c). This proposal
Is to be studied and brought up for discussion at the next eting.
6. D/NIS (CIA) comment on the second draft of the Fevised NIS
Production Schedule for FY 1950 was as follow:
ao The draft shwa a total of 34 sections for April..,
67 for May, and 73 for June, or a total of 174 sections for
the last quarter of FY 1950. This total is 15 sectis
fewer than the total proposed by the first draft and. 1%
fewer than the total shown on the original schedule for
April., May, and June 1950. The second draft still show an
unbalanced schedule since it concentrates an unduly large
number of schedulings in the last month of the quarter.
b. The schedules for Chapters II (Military Geography)
and III (Transportation and Telecommunications) still appear
not to have been formulated with adequate consideration of
the production phases of the individual. sections. In this
connection, if the production phases shown on production
reports are not, in fact, accurate, these phases should be
corrected; otherwise., the production reports are misleading
both to the producing agencies themselves and to CIA.
c. In the view of CIA., the proposeI schedule is still
unrealistic as well as unbalanced. For example,, it still
calls for 34 sections in April. O Ly 5 sections have been
received in April to date and there remain in the month of
April only 9 working days, including this date of the
meeting. It is considered extremely doubtful that 29
sections will be forthcom1mg in 9 daps. The probability is
that a number of sections scheduled for April will be
defected to May and so displace a number of sections
scheduled for that month. These displaced sections plus a
number of sections normally defected from the unusually
high total of 67 originally scheduled for May will then, in
turn, be defected to June. There are already 73 sections
scheduled for that month. This, in itself, acen an
impossible schedule since the maximum. number of sections
received in D/NN1SS in any one month to date is 48 and the
average per month for the first 9 months of Fl 1950 32.
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d. The Improvement shoes by the eooond draft over the
first, while existent in some dee, Sso meager as to be
disappointing. However, since it is believed that a revised
F! 1950 schedule is prerequisite to the formulation f a
schedule for FY 1951, and since the last q ter of FY 1950
is rapidly running out, it is felt that no useful pow pose
be served-by attempting a third draft of the revised schedule
for FT 1950? CIA, therefore, reluctantly assents to the
second draft.
e. It is the opinion of CIA that unrealistic and
unbalanced production schedules are not only mislead:-rig and
therefore worthless if not dangerous but are also a imjor
cause of the large percentage of poor quality contributions
received in D/NIS so far. Producing personnel are capable of
exerting only a certain total amount of effort. This total
effort can be expended In producing a reasonable number of
sections reasonably well by reasonable deadlines or it can be
expended in producing an unreasonable number of sections poorly
by unreasonable deadlines. Hence, CIA feels that especial
care must be taken to make the production schedule for FI 1951
more nearly realistic and balanced than the revised schedule
for FY 1950. Among other things, It will be necessary to
reschedule for FY 1951 defections front Ff 1950 and, hence, to
revise the FY 1951 schedule in July 1950? This revision can
be facilitated by making light original schedulings of advance
production for the early months of F! 1951.
7. It was reported that final first drafts for the FT 1951
production schedule for Chapters IT (Military Geograpby)and IX (Map and
Chart Appraisal) have been received in D/NIS. The State member
distributed, copies of a preliminary first draft for this schedule for
Chapters I ' (Sociological), V (Political), and VI (Economic)' and stated
that the final first draft should be forthcoming by the end of the current
week. The Army member stated that the schedule for Chapters III
(Transportation and Telecommunications) and VIII (Armed Forces) are being
worked on and should be forthcoming shortly.
8. It was proposed that the "minutes" of each NIS Committee
meeting as prepared by D/NIS be brought up for discussion and approval at
.the following meeting? The Acting Chairman commented as follows:
a. The term "minutes" is, in fact, a misnomer for the
document entitled, "NIS COO CTTEE MEETING NO. ", in that
it in nowise purports to be a stenographic record of
proceedings, does not follow the usuall;y? accepted form for
minutes, and serves a purpose somewhat different from that
commonly served by minutes.
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b. The document is intended to be a memorandum for the
record for the internal use of CIA. Copies of it were not
distributed to members of the NIS Committee until. December
1948. Then, at the request of the members, it was agreed that
each member would receive, on a confidential and personal
basis, one copy of the D/NAGS memorandum for the record which
he would use to check the memorandum for the record or other
memoranda prepared for his own agency. See Paragraph 2, NIS
C TTEE )TING ENO. 17, 20 December 1948, and Paragraph 2,
NIS COWITTEE WETING NO. 44, I8 October 1949
c. The content of the document falls into three general
categories:
(1) Decisions of the NIS Committee. Staten ?;nts
of these decisions usually begin with the words "It
was decided that", "It was the consensus", "The
avya~ology.
committee approveed , or similar appropriate Phe
These decisions, in effect, constitute the statutory
law of the NIS Program.
(2) Reports of the committee members on various
subjects.
(3) Statements of the views of the Chairman in
his capacity as NIS Coordinator.
Should aaW member question the correctness of statements in
the first and second of the above categories (8c(1) and (2)
above), or should he believe that certain of such statements
have been mdtted,, he may consult D/NIS with a view to having
corrections, additions, or both noted in the next isuue of the
document. Statements in the third of the above categories are
obviously not subject to correction by IAC members.
d. In view of the provisions of Paragraph 8c above, D/NIS
sees no useful purpose to be served by discussing the D/NIS
memorandum for the record at NIS Committee meetings and does
not concur in so doing.
9. The next meeting was scheduled for 1000 hours, Tuesday, 25 April,
at CIA.
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Distribution:
NIS Committee (4)
Mr. Farman (JIG)
AD/cE
Chief, D/Ma 4
vD/NIS (4)
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