NIS COMMITTEE MEETING NO. 36

Document Type: 
Collection: 
Document Number (FOIA) /ESDN (CREST): 
CIA-RDP78-05597A000400020066-9
Release Decision: 
RIPPUB
Original Classification: 
C
Document Page Count: 
6
Document Creation Date: 
November 9, 2016
Document Release Date: 
August 26, 1998
Sequence Number: 
66
Case Number: 
Publication Date: 
August 16, 1949
Content Type: 
MIN
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PDF icon CIA-RDP78-05597A000400020066-9.pdf358.64 KB
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Approved For Release 1 -05597A000400020066-9 NIS COL MITTEE TING N0. 36 16 August 1949 1. The following were present: Dr. Appleton State Lt. Col. Ruwet Army Lt. Col. Conner Army Capt. Maher Navy Lt. Cdr. Nutt Navy Lt. Col. Wade Air Force Ma Belon is Air Force 25X1A9a i CIA (Chairman) CIA MWIAS fT KID. K'Q &L c ,.: O: T S 0 2. Reference is made to Paragraph 10, "NIS Committee Meeting No. 35, 9 August 1949". The Chairman presented a proposal for a method of indicating acknowledgments of producers on the table of contents of each section. The proposal was unanimously approved and will be put into effect at once. ;there feasible, G/Ba will. obtain the necessary data from contributors and place the acknowledgments on material now being processed. Henceforth, contributors will indicate a list of actual contributors on any material being submitted to CIA.. 3. The Chairman read a letter from the Secretary of Commerce to the DCI in which the former stated that the Department of Commerce, in carrying out its dual responsibility of developing economic and commercial policy and supplying information and services to the American business community, seeks to keep abreast of conditions or situations throughout the world. He further stated that the Departmentts principal source of information is the Foreign Service of the United States but that it also receives information from a number of other governmental agencies. He said that the Department, particularly the Office of International Trade, has a definite use for some of the material prepared by CIA, some of it on behalf of the members of the National Security Council; and that the Department had participated in the preparation of some of the material to the extent of supplying basic data necessary for complete surveys. The Department's principal interest is in the following chapters of NIS; III (Transportation and Telecommunications) IV (Sociological) VI (Economic) IX (Map and Chart Appraisal) Approved For Release 19 8-05597A000400020066-9 Approved Forpaje 1 87W9r4000400020066-9 The Secretary requested that his Department be provided with copies of such of these chapters as may have already been published and of the same chapters remaining to be published, together with any amendments thereof that may be issued. He stated that all classifications would be strictly observed. The Chairman briefly reviewed the policy, approved at HIS Committee Meeting No. 19, 4 January 1949, covering the release of NIS material to non-IAC Agencies. Briefly, this policy is as follows: a. Basic intelligence, under proper security safeguards, should be made available on a "need to know" basis to non-IAC Government Agencies, b. NIS, or portions thereof, will be made available by Intelligence Agencies to non-IAC Agencies only within the framework of their Intelligence Agency security systems. c. Before dissemination of HIS, or portions thereof, to non-IAC Agencies, the agencies concerned with the production of the intelligence in question will be consulted (Third Agency Rule). He pointed out the following factors material to the issue: a. A Cabinet Officer has supported his request for specific basic intelligence by outlining the mission of his Department and certifying that the Department needs the intelligence for the proper aceon lishment of its mission. He has also certified that all security,7 classifications will be strictly observed. b. The Department of Commerce supplies information to the National Security Council and the Secretary of Commerce is a member of the National Security Resources Board. In preparing studies for both these bodies, therefore, the Department of Commerce, particularly the Office of International Trade, may well have a legitimate need for such economic-military intelligence as that concerning manufactures contained in Sections 6111 (Explosives, Industrial and Military), 641 (Guns, Explosive Devices, and Ammunition), and 64J (Other Military Equipment and Supplies, Including War Gases and Smoke Preparations). c. Inspection and Security, CIA, has concluded with the Department of Commerce a security liaison agreement which provides within the Department adequate safeguards for intelligence transmitted thereto. Approved For Release 1999/09/01 : CIA-RDP78-05597A000400020066-9 Approved Fod eF l a)e 1 X78- 59 4000400020066-9 d. The number of persons (known by name) within the Department of Commerce who are permitted access to intelligence material is strictly limited. e. It is infeasible, from the editorial standpoint, to publish sections in such a manner that subsections such as 64H, I, and J may be readily withdrawn, and from the user standpoint, to publish such subsections in another chapter, such as Chapter VIII (Armed Forces). f. If the current request of the Secretary of Commerce is turned down, the matter will probably be brought up later at IAC level and possibly subsequently at NSC level. Therefore, most careful consideration of the request is in order. It was the consensus that the members should consult their Agencies in the matter and discuss it further at the next meeting. 4, A limited number of copies of CIA Administrative Instruction No. 50-18, 27 June 1949, were distributed to members. This Instruction prescribes certain systems of transliterating foreign names for use in CIA. 5. It was pointed out that to hold up the submission of NIS contributions pending the procurement of photographs is not in conformity with the basic understanding that the first edition of NIS is to be based on the best readily available material and that additional and improved material will be integrated in subsequent editions via the maintenance program. It is, however, recognized (a) that inclusion of good quality and appropriate photographs in the NIS is highly desirable and (b) that the current photograph situation is such that many photographs of these categories are unobtainable. This is-due to budgetary limitations, more than anything else. Nevertheless, effort should be made to improve the situation by any feasible means. To this end, each member is to explore his Agencyts capabilities regarding photographs so as to be prepared to take up the question again at the next meeting. 6. See Paragraph 4, "NIS Committee Meeting No. 35, 9 August 1949". The following was decided relative to treatment of the Cape Verde Islands: a. They will betreated in NIS 8 (Portugal, Madeira, the Azores, and Cape Verde Islands) and not in NIS 51 (Equatorial Africa). b. When it is infeasible to integrate treatment of the Cape Verde Islands into the main body of an NIS chapter, the treatment will be included in a separate unit to the Approved For Release 1999/09/01 : CIA tDP78-05597A000400020066-9 Approved For el a r 199 9 000400020066-9 25X1X7 appropriate chapter. The manner in which these separate units are appended to the chapters will be determined by G/Ba in each instance. 7. The State member reported a request of the Department of Agriculture and Department of the Interior for copies of Chapter VI, NIS 41 (Korea). The reason for the request is that a view of an entire Chapter VI will give the NIS contributors in these Departments a better perspective in the preparation of those portions of the chapter for which they are responsible. For the following reasons, release of an entire Chapter VI to the above-mentioned Departments sets no precedent regarding the matter discussed in Paragraph 3 above: a. The Departments are, in fact, contributors to the chapter, producing material with the financial support of CIA. b. The Departments desire to use the chapter as a prototype and not as substantive intelligence. It was decided that copies of the chapter in question may be lent as prototypes to the Departments of Agriculture and Interior for six (6) months, with the stipulation that only those persons actually engaged in reparing NIS material should see them. The system will be put into effect immediately. G/Ba will, in so far as practicable, place control statements on affected contributions already in hand. Agencies need not make the detailed advance report on releasibility previously requested for NIS to be prepared in FY 1950. 9. A proposed policy for the distribution of surplus NIS maps was approved. Briefly, this policy is as follows: a. The conditions under which NIS maps may be distributed Approved For Release 1999/09/01 : CIA4RDP78-05597A000400020066-9 Approved For teleeas# 19 87d5597A4000400020066-9 %00 W I' (1) All references to NIS will be removed. (2) Maps will bear classification according to contents without relation to the NIS classification. (3) Standard and page-size base maps will be unclassified and will be available to any U. S. Government activity upon request. (4) Final intelligence maps will be distributed only to the National Defense Agencies, except for RESTRICTED and UNCLASSIFIED maps of this category which are available to other U. S. Government activities upon request. No final intelligence maps will be distributed until after the publication of the NIS of which they are a part. (5) Distribution of INS maps will be made by Map Branch, CIA, under the direction of the Chief, G/Ba, in accordance with NIS policies. b. The Intelligence Agencies should include the following in their letters of transmittal with each contribution to G/Ba: (1) Maps which the Agency specifically excludes from the application of this distribution policy. (2) LUnimim classification for maps when without NIS reference lines. (3) Number of copies of each such map which the Agency desires and the address to which they are to be sent. The number of copies requested should not exceed ten (10) without first consulting G/Ba. 10. The State member presented a request from the Bureau of Labor Statistics for seventy-five (75) copies of Section 44 (Labor) of NIS 39 (China) for issuance-9 a special ECA handbook on Chinese labor. BLS analysts have collaborated with State in the production of this section. The consensus was as follows: a. Any material belonging to BLS and contributed to the NIS may, of course, be used as BLS seep fit# b. Material in the NIS not belonging to BLS may not be used by BLS. Approved For Release 1999/0 : CIR~-RDP78-05597A000400020066-9 Approved For Release 19 -05597A000400020066-9 J c. The complete NIS, containing material belonging and not belonging to BLS may not be used by BLS except in accordance with NIS policy for dissemination of MIS to non-IAC Agencies. 11. A recommendation from State that a copy of Chapter VI (Economic), NIS 41 (Korea), be given ECA was discussed. It was pointed out that automatic distribution of NIS to non-IAC Agencies is not to be made. The consensus was that, if ECA should request any portions of NIS, the request should be acted on in accordance with established NIS policy regarding the dissemination of NIS to non-1-AC Agencies. 12. Agencies were requested to examine the causes for delay in submitting contributions to G/Ba (e.g., mimeographing contributions before submitting them) with a view to corrective action. 13. The next meeting was set for Tuesday, 23 August 1949, at 1000 hours at CIA (M Building). 25X1A9a Distribution: NIS Comm. Members (4) AD/ORE Chief, B/Mra Deputy, G/Ba Liaison 0, G/Ba Ed. Chief, G/Ba Prod. Dep. Chief, G/Ba G/Ba file t.. Approved For Release 1999/, Z8_05597A000400020066-9