ANNUAL REPORT CALL

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-05599A000100050002-7
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 8
• Document Creation Date: November 16, 2016
• Document Release Date: May 8, 2000
• Sequence Number: 2
• Publication Date: June 14, 1974
• Content Type: MF

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MEMORANDUM IFOR: Executive Officer, OL
Chief, Budget and Fiscal Branch, OL
Chief, Personnel and Training Staff, OL
Chief, Procurement Management Staff, OL
Chief, Security Staff, OL
Chief, Logistics Services Division, OL
Chief, Printing Services Division, OL
Chief, Procurement Division, OL
Chief, Real Estate and Construction Division, OL
Chief, Supply Division, OL
SUBJECT : Annual Report Call
REFERENCE : Multiple Adse Memo dtd 1 June 74 fr Director,
subject: Issuance of the Annual Report Call
for FY 1974
This year's Annual Report Call is essentially the same as
last year's Call, and the report guidelines (reference) are
attached. You will note that the specifications for this year's
submission have been clarified and include the following note-
worthy procedural changes:
a. Some effort has been made in this year's Call to
simplify the report with a view toward concise submissions.
As a result, it will not be necessary to identify funds and
manpower resources consumed during FY 1974 in the accomplish-
ment of each individual objective action plan.
b. Due dates for report submission have been shortened
30 days, with the overall Office of Logistics report due to
the DD/M&S 31 July and to the Office of the Comptroller
1 August 1974. Accordingly, your individual feeder reports
will be submitted to me no later than 12 July 1974 to ensure
adequate time for preparation of a fully coordinated and
responsive Office of Logistics report.
1A
Francis J. Van Dame
Director of Logistics
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DAZE CTORAIls OUTPUT w,,vdI le'
OIFIM OFa LOGISTICS
25X1A
25X1A
25X1A
25X1A
25X1A
25X1A
The major categories of Logistics effort are Procurement,
Supply, Transportation, Real Property, Services, and Printing,.
Following is a description of each of these categories, and the
specific outputs designed to satisfy customer/recipient needs
throughout the Agency:
a. Procurement. A centralized procurement office exists
within the Office of Logistics (OL). In addition OL supervises the
activities of the 25X1A
25X1A
Professional contracting officers, members of the
Directorate career service, form contracting. teams which are pro-
vided to operating components (primarily in the DDS&T) which have,
by the nature of their mission, a large contracting function.
Using dollar figures as an example, FY 1973 statistics reveal that
the Procurement Division and the Procurement Office 25X1A
spent: for contracts let and an additional
for purchase orders; the decentralized contracting teams negotiated
contracts valued at and the supply element and its
depots did in direct procurement for an overall total
of attributable to the procurement function. This
figure does not reflect the total Agency volume of procurement
since field stations also have authority (limited by regulations)
to purchase supplies and equipment from the local market. The
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Director of Logistics (D/L) has been designated as the Agency9s
Senior Procurement Officer. To ensure that the proliferation of the
DD/L chairs an Agency Contract Review Board (ACRE) with membership cca:...
prisIng of a representative from each Directorate, a legal advisor,
an audit advisor, and a security advisor. Basically, the ACRE review
approved procurement requests, proposed. contracts, or amendments
which exceed $1.50,000 in valuation. The ACRE also reviews cost over-
runs which exceed $22,500 or 1S percent of the original cost
estimate. The Procurement Management Staff (PMS) acts as the
25X1A
secretariat to the ACRB in addition to its many other functions.
PMS provides staff supervision over the activities of the
Procurement Office, lends professional and administrative guidance
to the decentralized contracting teams, analyzes the effectiveness
of Agency procurement practices, and serves as staff advisor to the
D/L. The procurement function is purposely designed. as a blend of
centralization and decentralization so as to be responsive to the
needs of all customer/recipients, which are Agency-wide.
b. Supply (Receipt, Storage, Issue). Approximately 17,000 line
items are currently maintained in the Agency supply system. Efforts
are now underway to substantially reduce this number. The system
contracting function does not lead to abuses or unnecessary costs,
has been geared to providing service to customers/recipients A,en.
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wide without question. Severe losses of personnel and phase-out:.
of the facilities have
recently been imposed on the supply system, These reductions
have now reached the point where some service outputs face
c. Transportation. As regards people, transportation outputs
provided by the logistical system apply only in the metropolitan
area of Washington. Three specific outputs are provided: passenger
vehicle service (chauffeured and U-drive), shuttle bus, and
chauffeured executive service. During FY 1973 outputs of these
combined systems totalled 221,600 passengers transported over a
distance of 631,000 miles. Demand for this service is expected
to increase during FY 1974 due to the energy crisis and parking
allocation changes. Outputs in the transportation of things is
global in nature. Locally, the supply system operates a fleet of
38 trucks for transporting cargo within the Metropolitan Washington
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area, to airheads and to ports of embarkation,
Globally, the
transportation system relies heavily on both the air and sea modes
25X1A Costs for air/sea. transport worldwide amount to
about $2 million annually. Outputs range from the shipment of
routine office equipment to sophisticated electronic gear and
refrigerated medicines for customers throughout the world. During
FY 1.973, overseas shipments totaled 14,400 and consisted of 3,150
tons of equipment and supplies. Domestic shipments totaled 3,700
and consisted of 455 tons.
d. Real Proem. This function involves the acquisition,
alteration, maintenance, modification, and disposal of real property
in the U.S. and abroad. Overseas construction, renovation, and
.maintenance are accomplished by architectural, engineering, and
technical personnel assigned on a tour basis or TDY at overseas
25X1A installations. Examples of outputs recently completed or now under-
way overseas include:
scattered throughout the metropolitan area which require varying
degrees of maintenance outputs. Planning is an integral part of
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the real estate :funct:ion.
Within the scope of the real
estate function is the acquisition and disposal. of domestic safe-
houses for various customers/recipients. As of I January 1.974,
were under lease
for this purpose. Worldwide, the property occupied by customer/
much higher.)
e. Services. The services system involves customers in the
metropolitan area with emphasis on the Headquarters Building at
Langley. Customer satisfaction is a frustrating responsibility
since it is impossible to please all of the occupants all of the
time, and those whose displeasure is incurred can be counted on
to voice their complaints. The fact remains that only so much
space is available, and more of the available space is continually
being usurped by machines. This conversion to machines has also
unbalanced an already under-capacity utilities system and
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