EMPLOYMENT OF SERVANTS BY CHIEFS OF BASE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-05747A000100020017-9
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 4
• Document Creation Date: December 12, 2016
• Document Release Date: August 20, 2002
• Sequence Number: 17
• Publication Date: June 10, 1963
• Content Type: MF

Approved For Release 2002/08/28 CIA-RDP78-05747A661 &04 0,13-9
DRAFT
6-10-63
NDKWJMUK 70: Chiefs of Station, Chiefs of Base,
Installations
SUBJECT :. B plo7 nt of Servants, by Chiefs of Baas
1. During the past few months the Finn a Divisisa and the Audit Staff
have filed a nu> her of exceptions concerning servants employed by Base Chiefs.
The purpose of this aa~orand:a is to review MELUM policy in this regard, and
to clarify any confusion which may exist.
2. A representation allowance, is granted for the sole purpose of enhanc-
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ing the prestige and furthering the pasrral interests of and the speci25X1A2D1
fit interests of KUBAR[. It is not wed for the purpose of promoting gene-
ral social activities except where these are directly related to the primary
sbjeotirs. It is expected that all ssygl+q+ses, isslutiag Chiefs of Station ml
Base, will pay from their personal fads the salary and other costs associated
with household servants smgtlowed for the seal living and entertaiarnt which
is a part of the normal social pattern affecting other PDPRDS egplop-ees in the
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same general II situation. An exception will normally be granted to a Chief
of Station, because experience has shown that he will have s thstantial enter-
tainment requirements which are attributable to his position as senior MUM
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representative, asl his overall relationship to officials
of the host country and the diplomatic community. Because these requirements
are of a continuing and significant nature, a Station Chief Is representation
allowance usually includes the authority to employ extra servants, at KOM=
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expense, when the entertainment requirements cannot be handled by the ser-
wants employed for his normal family requirements.
3. leadquarterI recqViisee that Base Chiefs amq also have entertainment
requirements, but, with a few notable exceptions, they are not of a continuing
nature and would not require the employment of full ttee servants beyond those
the Use Chief enpleff for his family needs. For specific representational
functions which dQ require additional servants, the Base chief may employ a
caterer or a part-tim servant, subject to the normal review and approval with
respect to the necessity and ressooablAmess of cost. In those exceptionaa
cases where a Base Chief does, in fact, have continuing and significant require-
ments for representational entertaira^tnt, a request for an exception to the
general policy my be submitted to the m/P through the chief of station and
the Chief, Division. such recasts mast provide detailed justifica-
tion.
. our review of the audit aoorprtions has led to the oaoOTansion that there
may be a few other instances where Base Chiefs have wed extra servants under
the representational allowances. These are probably due to the fact a Base
Chief's representation letter neither anthorises nor prohibits the employment
of servants, and indiy'!/aral interpr'etatioss of the representational function
have includod the need for servants. It is also possible that the Base Chiefs
way have acted on the advice of others who were prerAmbly in a better position
to interpret the intent of the auuthority. In any event, we believe it is
necessary to clarify the policy and thereby avoid situations which could require
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o. Headquarters has carefully revieve this problsoq innluding those
difficulties which vquld inevitably be encountered if we attempted to review
those records to identify all instances ire misunderstaalinas my have
existed. It he been deterained that,, through the end at _year 1963,
exceptions will not be made for expenditures for extra eery= a if the costs
are otherwise justified and reasaaabl+s. Beginning 1 A" 1963, all prior
interpretations which you my have received, either orally or in writing, are
rescinded. After that date, household. servants my not be soloed at KIJBARJ(
expense unless that authority is specifically included in the latter of Repre-
sentation. Oost of servants emplapd for normal requirements mey not be re1a
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