MR. (Classified)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-05747A000200050045-4
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 3
• Document Creation Date: December 9, 2016
• Document Release Date: July 23, 2001
• Sequence Number: 45
• Publication Date: March 28, 1963
• Content Type: MEMO

25X1A Approved For Release 2001/08/10 : CIA-RDP78-05747A000200050045-4
Approved For Release 2001/08/10 : CIA-RDP78-05747A000200050045-4
 Approved For Release 2001/08/10 : CIA-RDP78-Q5 47A000200050045-4
25X1A9a Mr-
Comments res the effect the attached recommendation would have on our
present Confidential Funds accounting system if component code designations
had to be changeds
We would have to change either by voucher process, or by automatic machine
application, or by a combination of both:
a. More than 12,000 header cards
b. More than 200,000 line item accounting entries recorded in 15 monthly
subsidiary listings, and Expenditure-Issues-Cost listings for 3 Fiscal
Years.
c. Approximately 2,800 Cost Center Numbers would be affected.
d. Approximately 231 W Allotments-would be affected, zo(All data in
Status of Allotments listing would have to be converted).
e. New Project and Employee/Agent rosters would have to be printed.
25X1A9a thinks he can effect ma or
j portion of accounting data conversion
by a application (without recourse to manual vouchering); however,
J M he would have to perform a detail analysis of the new coding requirements in
terms of the present machine program before he can determine the extent to which
he can make automatic machine conversions, or estimate the machine time required
to do this job.
Long-lasting-headache eateaorgt
Unfilled Hdqtrs requisitions on hand containing present Cost Center
Numbers. These may remain unfilled for months, perhaps a year or more.
Would each Component re-issue a corrected requisition? Or, would Logistics
correct each requisition at the time the requisition is processed to Cost?
Or would Reports & Analysis Unit have to wait till these entries appear
on the Invalid Cost Center listing and then process adjustments?
Grp-~-2~'
63
CCcc'/v% S
&/E/I/,CA/
Approved For Release 20^''i'flb ik A'i^l f"AA16 A ^^^'^^050045-4
 Approved For Release 2001/08/10 : CIA-RDP78-05747A000200050045-4
Schedule of monthly subsidiary listings in which accounting activity/recorded under
Project/Sub-Accost header cards containing Component codes, and designation of those
accounts in which the accounting entries are processed by machine controls based on
both Component codes and project/sub-account numbers;
-:General Ledger Account Listing
C
Number of Header
General Ledger Account
i
ontaining Header Card Identities Cash in Listin
g
as of 28 Feb'63
motiv
A
)
s
n
.U4
ch Accounting activity j
Controlled by both Componer
e
ccts
Code & Project/Account No.
130.0
45
142.1
56
2
142
.
83
142.9
14
144.1
1,800
(approx)
144.2
500
(approx)
144.3
83
146.7
60
146.9
120
149.0
53
180.0
141
181
0
.
10
183.0
15
184.0
2
194.0
360
0
x
.
136
364.0
x
2
750
0
x
.
54
755.0
318
x
760.0
x
64
x
TOTALS: 20 Monthly Listings
3,560 Header Cards, Active15 Monthly Listing,
8,440 Inactive Cards
Schedule of the number of W Allotment numbers contained in the Status of Allotment
listings as of 28 February 1963:
Applicable
Fiscal Year
Number of Office
Allotments
Number of Property
Proourement Allotments
Totals
1961
41
35
76
1962
40
32
72
1963
54
29
83
TOTALS=
135
96
231
Approved-For-Release 200l-ffi8/40--:!-CIA-RDP78-05747A000200050045-4