(B & F OFFICERS FOLLOW UP....)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-05747A000200090009-0
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 2
• Document Creation Date: December 9, 2016
• Document Release Date: September 5, 2000
• Sequence Number: 9
• Publication Date: December 4, 1961
• Content Type: REPORT

ILLEGIB
Approved For R#Iease
1 E'NFAL:47A000200090009-0
4 December 1961 ILLEGIB
25X1A
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1. There appears to be a question in the mind of several B&F Offi
as to responsibility for follow-up on advances when a person in their
of administrative control performs for another area and obtains an adv
from that area in connection with such performance,
identifies as one of the approving officer's responsibilities the foil
of the advance to insure that an accounting is made promptly. Procedure
however, when an advance is processed into the machines pre-established
trols list the advance by location code and account number. Therefore,
regardless of where an advance is obtained it will always be reflected
the 114-i run of the advancee's parent Division. The appearance of an
account on an area's run indicates that the responsibility for follow-up
lies with that area. However, according to the Regulation, if an advan
is approved and granted in another area, that area approving the advance
is responsible for the follow-up.
2. Problem: Accountings resulting in suspension or disallowances.
It would appear that even with timely submission of an accounting (that is,
submitted by the due date), because of the time element involved in process-
ing the accounting in the Division, transmittal time between the Division
and O&L, O&L processing time, and machine cut-off date, if the accounting
has a suspension or disallowance, the average action generally will not
preclude a delinquency from occurring. It currently takes approximately
30 days from receipt of the accounting by the Divisional B&F Officer until
it is processed by O&L. Consequently, if an accounting were sulmnitted to
the B&F Office on the due date, and upon the conclusion of routine process-
ing a suspension or disallowance is levied, there would be only thirty days
left to advise the Division, obtain action on the part of the individual
and meet the cut-off date for the machine run. It is believed that in such
cases there is not sufficient time to process the accounting and that a
suspension or disallowance means an automatic delinquency.
"N 3. Problem: Inability of analyst to pin-point the area of delinquency.
.'This occurs frequently when blanket travel orders are involved. An individual
receives several advances and possibly makes several accountings, but since
tall of these vouchers bear the same reference number, it is quite difficult
r to determine which advance is to be liquidated by a specific accounting.
+~.-an ! the advance and wish to i.ecuss the ease upon his ret en.; the ecc :cant
ing may be inc1adsd in A 01c+sr kl Statir i. aox~ +nt'ng wh.te! io ds1. yap
and suci-i:. t.
4. Problem: Personnel in the field who have delinquent accounts are
seldom issued "death letters". This occurs both in the ease of personnel
going to the field from Headquarters on TDZ or PCS or advance accounts at
Class B Stations which report to Headquarters. The reason for this is
generally manifold: Transmittal time of correspondence is too long to allow
sufficient time for response to meet due dates; TM traveler may nct nnde.r-
Approved For Release 2000/09/11: CIA-RDP78-05747A000200090009-0
Hsi TI
 Approved For Release 2000/09/11: CIA-RDP78-055747A000200090009-0
CONFIDENTIAL
5. Problem: In some cases, personnel with delinquent accounts seem
to be able to obtain additional advances without the Division or the Certify-
ing Officer having ascertained that there is sufficient reason why the
account has not been cleared.
Approved For Release 2000/09tj rOW -RDP78-05747A000200090009-0
CONFIDENTIAL