WEEKLY REPORT NO. 33, 6 AUGUST - 13 AUGUST 1957

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-05787A000300030059-9
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 3
• Document Creation Date: December 22, 2016
• Document Release Date: February 4, 2009
• Sequence Number: 59
• Publication Date: August 13, 1957
• Content Type: MEMO

:V. Approved For Release 2009/02/04: CIA-RDP78-05787A000300030059-9
STANDARD FORM NO. 54
Office Mewrandum UNITED STATES GOVERNMENT
TO Chief, Intelligence School
FROM Chief, Operations Support Faculty
SUBJECT: Weekly Report No. 33, 6 August - 13 August 1957
DATE: 13 August 195'
1. Budget & Finance Procedures #3 was completed on August 9. One of the
original students had been withdrawn from the course at the close of the
first week because of requirements in her office, so= students completed the
training and were taken to the Finance Division for further briefings as out-
lined in the course catalog. The new Class B Accounting and Reporting Procedureo
were used in the instructions with good results; it is believed that the new
system will be easier for the employee to learn, as well as more practical and
time-saving for actual field use.
Following this third running of Budget & Finance Procedures, it is believed
that certain changes should be made in the prerequisites and scheduling in order
to make the training more effective. The recommendations and the reasons for
suggested changes are as follows:
a. Eliminate IOC as a prerequisite for the course.
It is believed that this requirement was included in the
catalog in error, since the IOC is not normally considered
a requirement for clerical employees.
b. Establish as a firm prerequisite either Administrative Procedures
or Operations Support (whichever is desired for the student based
on other requirements, timing, etc.)
At the present time, most of the students who take Budget &
Finance Procedures have either taken one of the two above-
mentioned courses or are scheduled to take it later. In or-
der to make the B&F training clear to those who have not yet
had either AP or OS, it is necessary to include several sub-
jects which are covered in those two courses, e.g. Foreign
Travel, Pay and Allowances, Shipment of Household Effects,
Overseas Assignments and Contract Personnel. This is a
repetition for those who have previously had one of the
other two courses, while those who take one of the two courses
later will be repeating those particular subjects at that
time. Further, using B&F Procedures time to handle basic
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discussions of those subjects reduces the time available
for actual practice and makes it impossible to do any
practice on certain documents (contract-personnel pay-
roll forms, individual accountings for funds, settlement
sheets, quarters allowance payments and related items)
which it is believed should be included. If all students
had completed either of the two above-mentioned courses,
the practice work could be increased and could be made a
part of the station finance recording and reporting,
thereby making the entire problem more realistic a?A
much more effective. 25X1
2.I Itelephoned regarding coverage given secretarial
help on the use of the telephone. She had received complaints from various
offices within the DD/P regarding telephone courtesy and asked that we cover
points of diction and message taking and advise clericals that a good deal
of attention is paid to the score given on telephone techniques on their fit-
ness reports. also pointed out that persons in top secre-
tarial brackets scored very high on the use of telephones on their fitness
reports. was informed that we will stress the above points
further in our skit on Office Administration in Administrative Procedures
and referred her to for further coverage on these p~,r~;,-
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in Clerical Training. --" '
3. I Ihas asked our office to give) lof his office
an,v assistance we can to prepare her for her presentation, formerly given by
in the Operations School Cable Refresher for DD/P
personnel. The Cable Refresher will be given on 14 August 1957. 25X1
4. The Cable & Dispatch Refresher scheduled for the Comptroller's
office in July and postponed by them because of a heavy workload, will be
conducted on August 27, 28 and 29. A previous Cable and Dispatch Refresher
was run for the Comptroller's office in April of this year. This class was
"over-subscribed" and it was decided at that time to keep the group to 0
students and conduct a second refresher at a later date for those who were
unable to attend the first refresher. 25X1 25X1
about the possibility of instruction in correspondence, dispatch and
cable writing for incoming administrative and clerical personnel in NEA
Division. is arranging for instruction in correspondence and
passed the request for cable and dispatch writing instruction to this office
for consideration. Q was advised that instruction in basic cab25X1
and dispatch writing as a separate unit to incoming administrative and
5. I lof the NEA Division made an inquiry of
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suggestion.
clerical personnel without any agency background would not be s beneficial
as the second and third weeks of Administrative Procedures. was
to pass this on to but as yet we have not had his reaction to this
6. I (returned to this office to give the dispatch lec-
ture in Operations Support. will take over this lec-
ture upon her completion of Operations Support. 25X1
SME
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