POLICY AND PROCEDURE MEMORANDUM NO. 1

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-05844A000100120015-2
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 2
• Document Creation Date: December 9, 2016
• Document Release Date: August 3, 2001
• Sequence Number: 15
• Publication Date: July 1, 1959
• Content Type: REGULATION

Approved For Release 2001/08/31 : CIA-RDP78-05844A000100120015-2
1 July 1959
Policy and Procedure Memorandum No. 1
1. Effective 1 July 1959 payroll and bond issue vouchers will
be scheduled for payment by the Payroll Branch and such original
documents will be retained in that Branch as the official files of
the Fiscal Division, and shall be available to the General Accounting
Office representatives for site audit. All payroll and bond issue
voucher files now maintained in the Fiscal Processing Branch will be
sent to the Payroll Branch to be maintained in that Branch.
2. Action by Payroll Branch:
After the preparation of payrolls and bond schedules, the
Branch will:
a. Prepare SF-1166, "Voucher and Schedule for Payments",
for each payroll and for bond schedules (Fanfold form -
Original and three copies). Additional copies when required
for special distribution will be prepared with the fanfold.
(Distribution of the SF-1166 will be indicated on each copy
of the S.F. 1166).
b. Attach supporting document(s) to the sr-1166 (Fanfold),
excluding IBM supporting payroll listings and obtain the
certification for payment by the authorized certifying
officer.
c. Send the certified SF-1166 (Fanfold) to the Fiscal Processing
Branch for numbering and recording on the visible card files.
d. Attach to applicable IBM supporting payroll listing and
retain in record file the returned Number 3 copy of the
SF-1166 pending receipt of paid original.
e. Upon receipt of the paid original of the BF-1166 with the
paid date and the Disbursing Officer's voucher number, attach
the original to the applicable IBM supporting payroll listing,
detach the Number 3 copy and destroy.
f. Maintain a Fiscal Division official file for the original
vouchers and supports.
Retire the Fiscal Division official file in accordance with
records retirement schedule.
Approved For Release 2001/08/31 : CIA-R
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3. Action by Fiscal Processing Branch:
Upon receipt of SF-1166 "Voucher and Schedule of Payments"
for payroll and for bond schedules, the Fiscal Processing Branch
will:
a. Assign an Agency schedule number to the SF-1166 and post
from the schedule to the visible card files the following
information: voucher and schedule of payments number; payroll
number; period covered; bond schedule number; amount; date to
D.O.
b. Delete and retain the schedule of charges (back-up sheet)
applicable to payroll vouchers pending the receipt of paid
SF-1166. Send the original and Copy No. 1 of the SF-1166
to the Disbursing Officer for payment. Distribute all other
copies as indicated thereon.
c. Upon the return of the paid original of the SF-1166, with
the paid date and the Disbursing Officer's voucher number
stamped thereon, attach to applicable SF-1166 the schedule
of charges (back-up sheet) and send to the Accounting
Branch for processing and posting to the accounting records.
d. Upon return from the Accounting Branch, send the original of
the SF-1166 directly to the Payroll Branch.
Deputy Chief, Fiscal Division
Approved For Release 2001/08/31 : CIA-RDP78-05844A000100120015-2