REPORT ON SUMMER PROJECT

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-06096A000200040032-1
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 3
• Document Creation Date: December 27, 2016
• Document Release Date: November 5, 2009
• Sequence Number: 32
• Publication Date: October 1, 1965
• Content Type: MEMO

Sanitized Copy Approved for Release 2009/11/06: CIA-RDP78-06096A000200040032-1
` Soto-tpa ~ ~
UNITED STATES GOVERNMENT
Memorandum
Registrar/ TR
DATE: 1 October 1965
Chief, External Training Branch, RS/ TR
Report on Summer Project
REF : Memo to PO/TR, fm C/ETB, dtd 18 Feb 65, subj.,
Request for Summer Employees
1. The summer employees assigned to the External
Training Branch reviewed, consolidated and destroyed
individual external trainee files. This included 15 feet of
records returned from the Records Center, 22 feet stored
in our vault and 18 feet in our active files. Our goal was to:
(a) eliminate duplicate files; (b) record "cumulative credit
hour" students into the training agreement system;
(c) extract transcript of grades, training requests and certifi-
cates of completion; (d) forward to appropriate repositories
remaining materials of continuing value; (e) destroy correspond-
ence and financial papers and all folders not in active files;
(f) arrange the remaining vital statistics in the most advanta-
geous form to serve OCS, OS, CCS, OF, OF and Audit Staff;
(g) verify training records.
2. The following sub-paragraphs relate to the above
items and give a status report:
a. Completed.
b. Completed - 135 names were incorporated in
the training agreement system. These employees will
not be requested to sign a training agreement until
they again request sponsored training.
c. Completed.
d. Not begun.
SECRET
Sanitized Copy Approved for Release 2009/11/06: CIA-RDP78-06096A000200040032-1
 Sanitized Copy Approved for Release 2009/11/06: CIA-RDP78-06096A000200040032-1
SUBJECT: Report on Summer Project
e. Completed - elimination of 27 feet of files.
f. Completed.
62. 5% completed.
3. The bulk of the time was spent verifying the
training using the training request as the starting point.
Verification consisted of travel vouchers, transcript of grades,
or certificates of completion. The training requests fell into
the following five categories:
Cat. I: Confirmed Training - 90 inches
Example: An employee enrolled at George
Washington University; the transcript of grades
was attached to the training request.
Cat*. II: Started training but no additional informa-
tion - 18 inches
Example: An employee enrolled in an academic
course; the file included a reimbursement voucher
for payment to the school. This was recorded on
the reverse side of the training request.
Cat. III: Corrections for the training record - 18 inches
Example: An employee attended a weapons program;
the file included the travel voucher but reflecting
different dates from the training request. Travel
voucher numbers and dates of travel recorded on
reverse side of training request. In earlier times
training requests were not always required, i.e.,
Wisconsin Management Program, Senior Officer
Schools. Often the only clue to the training was a
certificate of completion. These documents were
cataloged in lieu of a training request. At a later
date they will be given a training request number.
Sanitized Copy Approved for Release 2009/11/06: CIA-RDP78-06096A000200040032-1
 Sanitized Copy Approved for Release 2009/11/06: CIA-RDP78-06096A000200040032-1
ON !
SUBJECT: Report on Summer Project
TI L
Cat. IV: Training request but no further informa-
tion - 24 inches
Example: Here also were found travel vouchers to
schools where no further information was available.
These also will be given numbers.
Cat. V: Training canceled - 8 inches
4. The more selective system for summer employment
was apparent from the first day. Their performance was superb.
Although the elimination of files and the remaining arrangement
of materials has already eased our working situation, of more
significance, we are well on our way to be ready with the
rearrangements of the training requests in the five categories
to the new integrated coding system.
Sanitized Copy Approved for Release 2009/11/06: CIA-RDP78-06096A000200040032-1