ANALYSIS OF ABOUT-TO-BE RETIREES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-06202A000100100011-9
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 8
• Document Creation Date: December 9, 2016
• Document Release Date: September 29, 2000
• Sequence Number: 11
• Publication Date: April 2, 1965
• Content Type: REPORT

411101TRDCNTIA
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2 April 1965
ANALYSIS OF ABOUT-TO-BE RETIREES
(Sample: 213 who received one-, two- and five-year letters)
1.
Six Years Compared by Sex and by Grade-level
Year
Male
Female
GS-13 and
Above
Below
GS-13
1965
16
16
16
16
1966
14
7
12
9
1967
18
11
12
17
1968
15
20
15
20
1969
25
15
25
15
1970
26
30
25
31
lM
-799
M
1b$
2. Years 1965 and 1966
It is recommended that fifty-three employees, because of
the imminence of their retirements, be accorded priority treat-
ment. A preliminary screening disclosed possible HS/CSG inter-
est in twenty-five officers on whom profile sheets were requested
from the CS Personnel Office. Names of these officers together
with a short resume of their CS experience and suggestions for
use in the CS Historical Program are shown in two listings
attached:
a. About-to-be Retirees of Interest to the CS Historical
Program (Tab A);
b. About-to-be Retirees of Marginal Interest to the CS
Historical Program (Tab B).
The comment of Board members and, if necessary, determination of
priorities would be welcomed. The individual Board members may
have additional knowledge of the possible contributions from
these retirees.
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CS HISTORICAL BOARD
6 April 1965 - 10:00 - Room,-E-30
AGENDA :
1. Approve minutes of previous Board meeting
2. Presentation of Terms of Reference for considera-
tion of the Board
Review of the activities of the HS/CSG since
16 February 1965
a. Development of Terms of Reference
(1) The platform for the Board--philosophy
and conduct
(2) The projection into'the DD/P--The Handbook
b. Division Chiefs and/or RHO's
c. Support Chiefs
d. RMO's and RO's
e. Retirees
(1) "Two- and one-year letters" and Career
Board arrangement
(2) List and analysis of retiree group
(3) Candidates for Roster of CS Historical
Writers; review of individuals with
potential
f. Status of Catalog of CS History: WE, WH, FE,
EE, FI, CI,_ OPSER--CPD
CONfInENTIA
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16 February 1965
25X1A
SUBJECT: Minutes of the Clandestine Services Historical Board
Meeting, 10:00 a.m., 16 February 1965
reviewed the background leading to the forma-
tion of the Agency Historical Staff, in the office of the
Executive Director-Comptroller, and the Clandestine Services
Group within it--the HS/CSG. This HS/CSG'is to be the action
arm of the CS Historical Board carrying out the necessary steps
in the historical program under the egis of the Assistant
Deputy Director for Plans.
stated he had been detailed to the Historical
Staff in December 1963 and given the task of compiling and
writing a history of CIA's operations in Vietnam. This task is
still going on.
In order to carry out the various essential tasks of the
CS historical program, with the guidance of the Historical Board 25X1A
and under direction, was assigned
to the HS/CSG and made responsible for the conduct of its re-
effort and otherwise to assist in the conduct of the CS histori-
cal program. This group is to conduct a review of Clandestine
Services records, establish a workable indexing and reference
system, and devise procedures and means for maintaining past
and future historical records, has been as- 25X1A
signed to the fourth position (Clerk-Stenographer) in the HS/CSG.
have been detailed to the Historical Staff (HS/CSG),
from the DD/P, to participate in this fundamental research
search,activities. 25X1A
pointed out that recently in addition to the
drafting of the Vietnam history an historical study of the
Agency's operations with the has almost been com-
pleted; a history of the recent operations has
been completed along the lines of a monograph which would ulti-
mately become part of a larger history of all Agency operations
also, under the general direction of the WE Division
Chief, historical studies were started in 1964 in nine WE
countries.
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LONFIDENTI L,
The members of the Historical Board discussed at some
length the magnitude of the task of preparing a history or his-
tories of the. Clandestine Services. Because of the scope of
this task the Historical Board was formed, composed of the
above-mentioned members and charged with the task of assisting
the Historical Staff by establishing priorities for CS histori-
cal studies, suggesting qualified draftsmen for the studies,
and providing terms of reference.
Board members discussed the merits of various kinds of
presentations such as narrative, chronological, analytical,
"Battle Order" method, and the drafting of short papers, or mon-
ographs, on single outstanding successes and failures. In this
25X1A
were noted: the
ared b
re
d th
y
p
ree papers p
regar
first, dated 14 October 1964 on ui e ines tor Historical
Writing in the Clandestine Services;" the second, dated 13 Octo-
ber 1964 on "Details to be Included and General Points to be
Considered in Preparing CS Historical Papers;" and the third,
dated 13 October 1964 on "Introductory Comments on Country-
Level Approach to the History of the Clandestine Services."
These were thought by the Board to be good basic papers, but
should be expanded into a handbook containing both broad guide-
lines as well as specific terms of reference for the critical
presentation of Clandestine Services histories. Such a handbook,
which the HS/CSG will prepare, should assist drafters in the
preparation of histories going back no farther than the end of
the OSS period--September 1945. Also, it was agreed that such
a handbook should be an aid to the Staffs and Divisions in the
Clandestine Services in maintaining and preserving current
records of value for historical purposes.
In the preparation of such a handbook, Board members
stressed that a careful eye should be kept on the possible future
uses of such histories. It was noted that some of these uses
would be: by new Station chiefs and key officers designated for
field assignments, by new Desk chiefs, as documentation to aid
in debriefings, as valuable background material for use in
Covert Action operations, as briefing papers for 303 Committee
25X1A members required to make policy decisions on behalf of CIA, as
aids for post mortems especially in operations,
by the Office of Training, and in the "Studies in Intelligence."
Board members determined that the Historical Board would not
need to meet at regular intervals, but would meet when called in
order to deal with specific matters which fall within its role
and mission. Copies of minutes of the previous meeting and the
agenda for the upcoming meeting will be sent to Board members,
by the Executive Secretary, prior to each meeting.
Executive Secretary
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 Approved FIease 2001/
GaNF1DENTI AL
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6 April 1965
MEMORANDUM FOR THE RECORD
SUBJECT: Minutes of the Clandestine Services Historical Board
Meeting, 10:00 a.m., 6 April 1965
PRESENT:
The minutes of the meeting of 16 February 1965 were
approved.
25X1A The terms of reference, prepared for the CS Historical
Board and distributed prior to the meeting, were considered.
reviewed the first few papers as background and
foundation terms of reference, and the last three as working
guides to be used in approaching CS personnel and assisting
them in their historical efforts. The Handbook actually will,
be handed to individuals taking part in the writing of the
CS History.
The review and correction or approval of the other terms
of reference, in addition to suggestions on and approval of the
Handbook as soon as possible, were requested.
mentioned that many of the CS writers needed and had requested
guidance such as was covered by the Handbook. Before proceed-
ing to the remainder of the Agenda, the Board commented most
favorably upon the terms of reference and after discussion,
agreed upon the attached corrections. With the understanding
that these adjustments would be made and that the Handbook
would have a limited, controlled distribution and would be re-
called for reworking in approximately six months, the Board
approved the terms of reference and the Handbook. It was
understood that if further consideration following the meeting
25X1A brought any additional point to the mind of. any member of the
Board, such would be conveyed to
25X1A The Board reviewed the activities of the HS/CSG. Brief
explanations were given by of the meetings with
senior officers of the various components, the progress in
obtaining the designations of Responsible Historical Officers,
the meeting with the CS Support Chiefs, and the meeting with
the Records Management Officers and Records Officers. The
nature of the various indexes listed in Appendix A of the Hand-
book was explained, and the progress in establishing and
implementing each was described.
Ga uU? t
ET ExCiitded froth nutamatlc
aownoradin and
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25X1A'
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The list of early retirees was distributed to the Board
members and the system for locating and tapping our CS human
resources was discussed. The Board considered each case and
gave specific direction for followup action on each individual
by the Executive Secretary in behalf of the Board.
The Board was informed of the status of historical papers
now in process. Also, action taken by the Executive Secretary
in behalf of the Board was mentioned concerning the histories
It was noted by the Board that in certain cases it would
be necessary to contract with an individual to pre are a part
25X1A of the CS History-after he has retired; is a 25X1A
case in point. indicated that the Board should
be ready to ass is in sue cases and to have a system for
financing such contracts when the background of the individual
and the priority of the activity to be written warrants. The
25X1A Executive Secretary informed the Board of his meetings with
Chief, DDP/PG, and Chief, 25X1A
Contract Personnel Division, OP, and o the recommen ations on
contracting and financing such work. The Executive Secretary
was asked to pursue this matter in behalf of the Board.
RET
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Attachment:
Changes in a guidance paper and
the Handbook
 Approved Fas4i lease 2001/ODL P78-062104,Q,00100-'F80011-9
The following changes will be made in a guidance paper
and the Handbook:
Conducting the CS Historical Effort:
Page 1, re Clandestine Services Historical Board,
paragraph 1, delete "Provide all and 'insert
"Consider and delineate the..."
Page 1, re Clandestine Services Historical Board,
eliminate paragraph l.d.
Page 2, Chapter I, first sentence, rewrite as follows:
"The purpose of the Board is to review, advise
and assist in the preparation of CS historical
studies."
Page 3, Chapter I, rewrite d.(1) as follows:
"Basic plans, annual assessments and future
projections of the operational program".
It was the consensus that the terms of reference or
statement of responsibility should not state or imply activity
or responsibility beyond the purposes of the CS Historical
Board as stated in the Memorandum of 30 November 1964 approved
by the DD/P, or in Notice dated 12. January 1965
which established the Boar W.
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