MINUTES OF OTR STAFF MEETING, 14 FEBRUARY 1966

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-06202A000200020038-8
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 7
• Document Creation Date: November 17, 2016
• Document Release Date: July 7, 2000
• Sequence Number: 38
• Publication Date: February 15, 1966
• Content Type: MIN

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15 February 1966
25X1A
STATSPEC
MINUTES OF OTR STAFF MEETING, 14 February 1966
1. distributed a tentative outline of our narrative
submissions for the Program Call. It had to be in today. Preliminary
review with the DDS office indicates that we are pretty much on target.
2. Reorganization in the DDI -- will be the Assistant
DD/I. Paul Borel will act on intelligence support and reporting. Borel
will be in charge of OCR, CGS,- and DCS. There will be a notice
out this week on it, effective 1 March.
25X1A 3. announced that some 5 1 /2 to 6 weeks before
the next CT class starts, we are ahead of where we were in the January
class. We have 18 externals for sure; 20 more are needed.
attributes this gain to additional pressure along the line, including
25X1A taking the list of names over to stated that the
tentative personnel ceiling does not raise the CTs. We still have John
Clarke's memorandum to fall back on.
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4. On Friday, 11 February, Mr. Richardson talked with Col.
White and raised the question of tying our management training in
a little bit more lifelike way with Agency management. It was felt
25X1A that someone like should be attached to Col. White's
staff. Col. White was very sympathetic to this and saw no reason
why we should not do that. He called John Clarke on Friday who
25X1A liked the idea, is to get in touch with John Clarke and
lay it on. 'Mr. Richardson suggested about a year's attachment to
Clarke's staff. Col. White thought about 6 months would be suitable
or longer if necessary. What White had in mind was the desirability
of rotation for other members of the training faculty. This will mean
that we ought to go forward with finding another man or two for manage-
ment training because Roy will be out. This and Staff 25X1A
should have a high priority. Mr. Richardson would like to have Bob
25X1A et in touch with John Clarke today. Mr. Richardson thinks
Clarke will be very flexible in lxw Boy fits into the job. Col. White
felt that one part of Clarke's shop would be particularly 25X1A
useful.
5. Mr. Richardson also talked about Mr. Helms's interest in
area training. Mr. Helms is very highly exercised about this. At
this meeting with Col. White were Jack Smith, Emmett Echols, Bob
25X1A Bannerman, and the DTR. The meeting resulted
from the Director's concern over that fact that there are quite a number
of DDI country specialists who have not been in the country they handle.
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The Director is casting about for some way in which more of the DDI
country specialists and country briefers can spend a year or two on
a regular tour in the country they are responsible for. Jack Smith
is preparing a study on DDT officers. Col. White is inclined toward
officers who have been out of the CT Program for a-few years,
already known to be stable and established. Mr. Richardson thinks
this indicates a choice of men probably between the ages of 28 and 35.
Jack Smith thought that the young officers could, as they have before,
function as reports officers at DDP stations: was
silent throughout the proceedings. Mr. Richardson mentioned these
officers might be useful in
remained silent.
6. The problem of DDI officers' help in analyses was also
brought up. Mr. Richardson does not know how many officers will
be involved in this. Dick Helms is much in favor of such a use of
DDI officers.
7. Mr. Richardson is planning a trip to-22 February
and returning Friday, 25 February. This weekend he is going to
regarding the Studies in Intelligence.
8. said the paper on the CT Program has been
scrapped.
Mr.
9. Mr. Richardson would like to emphasize something that
Baird emphasized without success. That the Studies in Intelligence
Staff regard the Office of Training as potentially the largest goldmine
for contribution to the Studies. He assured them that this message has
been carried on. They feel that OTR leadership has not shown enough
interest in making contributions. Mr. Richardson asked that each
School or Faculty Chief consider the men working on his staff and take
some initiative of discovering whether there is an article in one man
or another that could be brought forth They are interested in matters
relating to classical intelligence, also in modern scientific intelligence --
not interested in paramilitary, in something that could appear in any
journal. At any rate it must belong to the center of intelligence business.
mentioned. that from time to time some very good papers
come from the various senior schools, i. e. National War College, which
require that papers be written. These might bear looking into. Mr.
Richardson said they looked over papers produced by CTs but have not
found any sufficiently useful for publication.
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10. DDS Staff Meeting
a. Emmett Echols asked that all Officers and Chiefs give
early advice on potential resignations. He thought this was particularly
applicable, but not limited, to the midcareer area. Occasionally, when
officers begin to feel frustrated -- not going anywhere -- he thought
that if he knew early enough that someone was unhappy that perhaps
a potential resigner could be salvaged. Personnel officers should
flash an alert on people who intend leaving.
b. is looking after the integration problem.
As you know DDS will start off with about a 3-hour briefing for the
other three Directorates, Directorate by Directorate. Somebody thought
it might be a good idea to tape these briefings, DDI, DDS&T, and DDP,
as background material for our orientation work.
c. There is some change in the Agency feeling on contacts
with the press. We don't have to be as rigid as we were; maybe favorable
contacts with the press are a good thing after all and may help the Agency
image. Therefore, we don't have to be quite as shy as previously. The
contacts should, still be reported. There are two caveats (1) we don't
drop all sense of direction -- run out and embrace the press, and (2)
we should continue to say the right thing about the Agency. We are
still enjoined to avoid criticism of the Agency; also cautioned to avoid
comments in jest which the outside might take the wrong way -- not
to joke too much about the Agency.
d. Mr. Helms has been chatting with the Deputy Under
Secretary of State Crockett who appears to be well impressed with the
Agency and has asked what State can do for us. All Office s. and
Divisions of the Agency were asked by Helms to provide a list of support
State can render us.
f. Helms has signed the language training policy paper
and Bannerman has a memorandum out asking for OTR's plans for
monitoring and "honchoing" language training. It was hoped we can
25X1A make a presentation next Tuesday. can make it and
25X1 A can join him. The policy in essence makes the Office of
Training the single most important office in carrying out the Agency's
25X1A language policy. -stated that if we survive for the next year we
might make it. Mr. Richardson expressed a little dismay at one pro-
vision in the policy; that CTs will not be transferred from our rolls
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to the DDP, until they have an elementary knowledge of a language.
This will keep them on our rolls for at least another 4 months. Mr.
Richardson thinks we might have to do something about CTs who have
had 45 weeks of training and then come up for another 4 months. This
25X1A also bothers aid it also raises another question,
whether any time can be salvaged from the present program, for
example, the name check. Mr. Richardson said there is no give in
the present program. We could carry them on a budgetary basis. We
are enthusiastic about language training, asked what 25X1A
happened to the two- fear program. Mr. Richardson said that- 25X1A
has laid on a meeting with FitzGerald and for this 25X1A
coming Friday. Mr. Richardson asked to attend -- 25X1A
there are a number of joint matters between OTR and DDP of interest.
Question of attachment to the desk for two or three months. Bob
25X1A is concerned about the method of timing. It might be useful
to look back on the last graduating class to see how many of them had
to take further language training, suggested the present 25X1A
class -- to see how many of them would have to go into this training
before they go to the DDP. Mr. Richardson did not see this paper
before it was in the final form. He does not think that committee
was powerful enough to override the exceptions, that committee should
not have smothered exceptions. He may have seen the final form but
does not recall seeing it. He asked if anything had been done about his
25X1A dissent. said he believes as evidence that 25X1A
Mr. Richardson did see it. Mr. Richardson does not. In the future,
to safeguard himself he will have to write things down for the record.
25X1A said we should get the paper and check the cover sheet.
Possibly as many as Z5% or more CTs would not qualify as having
elementary language competence. said it will not run 25X1A
that high. Mr. Richardson asked long it would take
a person to acquire elementary knowledge from scratch. 25X1A
replied it should not take more than 3 or 4 months for a soft language.
Mr. Richardson said they should watch this and have the present
class analyzed to determine how many will need additional training.
ll.- DDP Meeting
a. It was announced that former Ambassador George Venable
Allen was appointed to be head of the FSI. This was confirmed by Ambassador
Kidder. State Department is going to ' ',beef-up" the FSI. Allen was
Ambassador in India, Yugoslavia, possibly Iran, and Greece and
Assistant Secretary of State for the Near East around 53-55.
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b. Henry Koren has been made Coordinator for US
Government response to published announcements against CIA. Former
ambassador to Brazzaville, now with Tom Hughes, Bureau of Intelligence
and Research. Primarily liaison contact between the Bureau of
Intelligence and Research and the DDP, point of contact to be through
DDP. Mr. Richardson worked with Koren in the Philippines. He is
very friendly to the Agency; a good personal friend of Mr. Richardson.
c. FitzGerald urges additional think-lhieces of Chiefs of
Station. He pointed out they are particularly useful to the DDP Desks.
Referred again to the weekly meeting with the DDI regarding trouble
spots in the world. The DD/I will submit his memorandum to the
DD/P when DD/I thinks reporting on an area is not adequate. He
mentioned a memorandum from the Director commending employees'
attendance during the snow.
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d. Integration of Directorates --
is handling it 25X1A
for the DDP.
12. CS Requirement of additional employees for FY 66 and 67 --
will be in charge and will use a small
number of-DDP officers for recruiting. are 25X1A
working on it jointly. They will be calling on certain people in the DDP.
13. mentioned the new budget personnel levy. What
has one 25X1 A
we will do with 3 positions instead of 17 positions.
vacant position right now; it won't affect him. We ought to give the slots
where the priorities are. We have been able.to stay within our ceiling
over the last year. The rotation will have a lot to do with whether we
can stay within the ceiling. will be on TV 1130, 22
February, NBC, per JR request).
14. mentioned that the replacement 25X1A
fo at the Harvard Advanced Management Course, stopped
over Friday morning and seemed happy with everything. He will be gone
4 1/2 months. s the Agency representative to the PMD; this is
about one week longer. We send one per session. In response to Mr.
Richardson' he stated the four senior men at the National War
College are
,15. WH, called to say that
they would not be holding the :JU5 uo nye- ~ spring, If they do run
it, it is very likely that it will be in the geographic area and not at Head-
quarters.
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25X1A 16. also asked that for purposes of reporting and pulling
supporting figures together the Registrar Staff get final course reports
so that they can add them to the total figures from the schools' final
performance reports as soon as they are finished so that Mr. Richardson
can use these figures in briefings.
25X1A 17. in reporting o COS Seminar, 25X1A
said they were reasonably well satisfied. They did introduce four
administrative support problems and there was fine response to these.
Mr. Richardson noted that it might be better if Dr. Tietjen's comments
come after these cases. Mr. Richardson asked to be reminded, or
25X1A at leas about sending a senior DDS officer who is
scheduled to go overseas to attend the next class. He is sure DDS 25X1A
would like to put one or two in the class. He will call
or announce it in the staff meeting. We did not have any in this group
of 17 men and Mr. Richardson will give it a heavy pitch at the Staff
Meeting.
25X1A 18. reported on the schedule of testing people who
have claimed proficiency.
25X1A 19. -talked wit about the special classes, 25X1A
25X1A particularly fro had talked wit 25X1A
and got nowhere. We should plan to reintroduce a standardized type
of class rather than try to meet these individual requests. Richardson 25X1A
said we may have to do this and asked if these are tutorials for_
25X1A 20. tsked about the leave status of the people out last
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25X1A Tuesday; he mentioned there was no parking at
that day. will investigate and perhaps appeal.
25X1A 21. Mr. Richardson aske~to keep him up to date with
the current develo ment of the language implementation program.
25X1A Similarly, asked to do the same regarding programmed
instruction.
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22. Mr. Richardson stated he would like to encourage School and
Faculty Chiefs to come in with reasonable frequency and not to worry
about his time, that is both for and Richardson. Make a
personal appearance and keep them up to the last minute developments.
There are two reasons for this. There is always a tendency to slide
a little bit to keeping the office up on important developments, develop-
ments the office should be up on. And also the tendency to over-narrate
on paper reports. Matt had a very clear impression of each component
dating back for years. He is not in the same position. An individual
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may be hovering on the hair line between efficient, strong, outstanding
but it is a very difficult judgment to make. It is up to each senior
officer to ensure that he and the activity of his office are known to
25X1A Mr. Richardson and t to assure a fair shake at judgment
time.
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