Document Type: 
Document Number (FOIA) /ESDN (CREST): 
Release Decision: 
Original Classification: 
Document Page Count: 
Document Creation Date: 
December 9, 2016
Document Release Date: 
May 1, 2001
Sequence Number: 
Case Number: 
Publication Date: 
October 3, 1972
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PDF icon CIA-RDP78-06207A000100080005-4.pdf234.66 KB
Approved For Release 9401/07/12: 'G~~i - [3P7S 0~207A~00100 005-4 25X1A MINUTES DD/S STAFF MEETING 3 October. 1972 25X1A 2. Special Assistant for Information Control - 25X1 A a. Mr. Coffey, in introducing noted that Mr. Colby in naming his Special Assistant for Information Control also 1A charged the Agency Records Management Officer, Agency 25X1A 25X1A 25X1A Archivist, Chairman of the Agency Records Management Board and to perform other duties in information control as the Executive Director-Comptroller may prescribe. b. Raid that about 50 percent of his time has been spent in his unanticipated role as the Agency focal point for actions regarding EO 11652. There were early requests for release of classified information from the New York Times and the Associated Press. Their requests have been rejected in all cases. The Director does not want to release any now classified information. The Director wants "to hold the line, " sai said that he has been asked to find the rationale to support "holding the line. - The rationale developed has gone beyond "protecting intelligence sources and methods. The rationale worked out stresses "maintaining the Agency credibility to attract c. aid that, "The New York Times would be putting out a Sunday supplement artic e naming CIA, State and DoD as 'bad guys' regarding ,,the release of information under EO 11652. " new intelligence sources. " d. The AP has sent an appeal to the Agency Classification Review Com- mittee. The appeal was denied. The AP is now going to appeal to the Inter- Agency Classification Review Committee (ICRC). E 2 I:1MIPDET CL BY 007 051 Approved For Release 2001/07/12 : CIA-RDP78-06207A000100080005-4 "Approved For Release 2P1/07/12 CIA-RDP78-06207A00010000005-4 25X1A or narrow in scope?" said requests have ranged from wanting everything we have on t e Bay of igs to a January 1961 NIE on Laos. The requests have tended to be broad in scope to start with -- then they become more refined and narrow in scope as the requests are not filled. e. asked, "Have the Times and AP requests been broad 25X1A 25X1A 25X1A 25X1A 25X1A 25X1A f. reported some of the Chairman of the Inter-Agency Classification evaew ommittee's comments. The NSC staff is pushing for the release of more information. escribed the NSC staff as taking the "traditional historian's approach. The White House staff has been levying more and more requirements like standardizing certain forms for security agencies. Generally, the White House staff is requiring more re- porting from us. h, said there has already been a considerable reduction in the nu ers o ocumen is being classified in the Agency (e.g., a quarter `5 1A a million fewer forms are now classified). building space. 25X1 A i. Aside from actions related to EO 11652, has been giving considerable time and attention to A ens records management -- witlWA the accent being on "management. " noted that Mr. Colby is quite serious about records management:, and this means more than mere records disposition. We are making headway at the- Records Center via the use of microform technology. There has been a tendency to increase records storage at Headquarters clue to space limitations at This has the effect of driving out people from the Headquarters building to other officXlA 25X1A 25X1A j. The Agency is receiving one-half billion pieces of paper/year. We are about keeping even through records destruction. _ is reconquering some space. By saving fractions of a cent on each piece of pa er that does not have to be stored), the Agency has a "potential gold mine. cited, "changing one step in the ACT I procedure can save the a gel 0 per year. " urged those present to encourage their. Records Manage- ment Officers to look at Office records problems with imaginative eyes with a Approved For Release 2001/07/12 : CIA-RDP78-06207A000100080005-4 "Approved For Release 2 1/07/12 CIA RDP78-06207A000lOOUf3005-4 -3.. 25X1A goal to save dollars through better records management. said that the British expect their Records Management Officers(RMO to save their employers twice their salary each year; GSA recommends that 1A US Government RMO's should save the Government five times their salary each year; and some management associations recommend that RMO's should save their companies ten times their salaries each year. Mr. said that, "Agency Records Management Officers generally do not even save the Agency their own salaries through imaginative records 1A management ideas each year. " 25X1A 25X1A 25X1A 25X1A 25X1A k, j1jjsaid that he is developing a 'basic system of records man e Agency. " Each Directorate can build on this basic system to suit its own needs. 1A 1. asked about how would be fosterin his relationship wi gency Records Management Officers. said he is giving thought to sending a periodic newsletter to the Agency RMO's and possibly holding one-two hour sessions with RMO's in the Auditorium whenever problems arise. 1A 25X1A m. Mr. Coffey asked about progress in the archival program. Mr. - said that he has identified a person from CRS who will staff out the p:roble;m. This person will be spending time at the Wecords Center and about six months at the National Archives. Upon his return, he will begin to formulate a proposal for solutions to our archival problem. also said that we should redefine what we mean b "vital records. y e "vital records" do not belong a noted that OBGI has submitted about one-half of all the records we store as "vital records. " 3. briefed the attendees on the current situation in Laos. 25X1A 4 Mr. Coffey announced that effective 30 October 1972, Mr. Robert till be Chief, Plans Staff. 5. Mr. Coffey announced the names of Support Directorate personnel selected for attendance at Senior Officer Schools during the 1973-74 sessions by the Training Selection Board. Those selected include: Approved For Release 2001/07/12 : CIA-RDP78-06207A000100080005-4 ? Approved For Release;001/07/12 : CIA-RDP78-06207A00010"BO005-4 Advanced Management Pro ram September 19173 Armed Forces Staff College 25X1A February 1973 National War College Pro rarn for Management Development February 1973 Alternate September 1973 Alternate The nominations for the Air War College, Armed Forces Staff College (August 1973 session) and Naval War College will be reviewed again by the Training Selection Board to reduce these to the one nominee suggested by the Director. 25X1A 25X1A 6. Around the Table. a. said that he would be participating in a seminar with Mr. Colby an men ers of the current Presidential Executive Interchange program. b said that Mr. Colby would be meeting, in one of his weekly sessions, with a group of Agency secretaries. Approved For Release 2001/07/12 : CIA-RDP78-06207A000100080005-4 Approved For Release 2084107/12: CIA-RDP78-06207A00010008QQ5-4 -5- c. Mr. Osborn said that five or six suspicious letters have been sent to key Agency officials lately. We have X-rayed them. Nothing harmful has been found to date. 25X1A d. Dr. t'en noted some shifts in medical officer personnel in Southeast Asia. Tie from PSS has been detailed to the Department of the Navy's Navy Center for Prisoner of War Studies at San Diego, California for one year at the Navy's request. 1A e. said that would be asking Mr. Coffey for the names of 3-5 people from the Support Directorate to attend the i upcom ng 25X1A seminar on international economics to be held in the Auditorium on 18 Octo- a-i 071 c.-- A ----- - 1A f. said the __...,... r 25X1 C They are goir 1A and WH shoul _ that the The Division 25X1A cc: Each attendee Approved For Release 2001/07/12 : CIA-RDP78-06207A000100080005-4 25X1A