AGENDA FOR THE MEETING OF 11 JULY 1974

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-06215A000100030011-3
• Release Decision: RIPPUB
• Original Classification: U
• Document Page Count: 16
• Document Creation Date: November 17, 2016
• Document Release Date: July 17, 2000
• Sequence Number: 11
• Publication Date: July 2, 1974
• Content Type: MF

Approved For R e4 se 2000/08/21 : CIA-RDP78-06215A0QW00030011-3
Approved For Release 2000/08/21 : CIA-RDP78-06215A000100030011-3
 ,DIAINIST:IATIV - INTE"'iNAL USE ONLY
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2 July 1974
MEMORANDUM FOR: Members of the Curriculum Committee
SUBJECT : Agenda for the Meeting of 11 July 1974
1. The Curriculum Committee will meet on Thursday, 11 July 1974 at 0930
hours in the DTR Conference Room.
STATINTL
2. The Agenda:
a. Administrative and Clerical Training 1 hour
STATINTL
b. Continuation of discussion of
Instructional Development.
1/2 hour
STATINTL
c. Discussion of attached memorandum
on 1976 curriculum. 1/2 hour
Chairman
Curriculum Committee
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ADMINISTRATIVE - I: ::;_.> 11L USE OLY
 pwKINISTRATI~'E -' INT '?:t~L USE ONLX
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3 September 1974
STATINTL
STATINTL
STATINTL
MEMORANDUM FOR: Members of the Curriculum Committee
SUBJECT Minutes of the 11 July 1974 Meeting of the
Curriculum Committee
1. On 11 July 1974 the Curriculum Committee met in the
DTR Conference Room at 1300 hours. Present were Messrs.
2. The minutes of the previous meeting were approved.
3. The Issue of Academic Credit. reported
hat as a result o t e June meeting of the Committee at the
agreed the Committee recommendation regarding providing
information to em to ees and ex-employees for the purpose of
academic credit. had suggested further discussion
and that a polic paper should be written. C/PDS in con-
sultation with has prepared such a policy
paper, and it is being considered by both the DDTR and the
General Counsel's office.
4. introduced the members of the FTD staff
who were to discuss clerical and administrative training.
discussed in some detail the range of non-
professional training offered employees with particular
emphasis on the new course for office workers which will be STATINTL
conducted by in September. briefed
the Committee on the Project Officer in the Contract Cycle STATINTL
course, Field Administration and briefing and writing
courses run by discussed the progress
and the development of the Executive Conference, the financial
management courses under development, EEO Programs and MBO
li
ng
programs. He also reported that a special counse
program was being prepared for the Office of the DD/A.
5. Instructional Development. continued his
briefing o the Committee on the subject of instructional
development. He pointed out that instructional development
specialists do not get involved in course content but rather
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~T ~:'~1~ tiv lJ~stids~u
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 ' '4IEdT~ST~~;I`vi, -- Ir~l.~_~~:i:L U5E 4iVLX
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assist the instructor in selecting appropriate techniques
for maximum impact. He also raised the question of how to
use additional instructional development specialists (ID'S)
when we employ them. Options offered were that the ID's
could be detailed to the Schools, held centrally for ad hoc
assistance, or .operate as a task force on priority projects.
asked the Committee members to think about how
these people could be used in the future.
6. FY 76 Curriculum. elaborated on the
proposal containe in t e attachments to the .mee~i g which
recommended that the Committee should undertake to provide
the Director of Training with a well-staffed evaluated
curriculum for FY-76. The plan of approach would be for the
Committee to complete its review of current curriculum by
the end of September, to have the Unit Chiefs prepare a
recommended curriculum for FY-76 and then the Committee will
evaluate and discuss the Unit Chief's recommendations in
November in a meeting at the It STATINTL
was the consensus of the group a we s ou proceed
according to that plan.
Chairman, urriculum Committee
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ADMTNISTT~'1}IVE - I.~l'.~iyiAL USE ONLY
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THE PROJECT OFFICER IN THE CONTRACT CYCLE
OBJECTIVES:
1. To provide an understanding of the Agency's contracting
process, particularly as it applies to research, development, and
engineering; and
2. To provide an understanding of the management responsibilities
of the Project Officer during the contract cycle.
METHODOLOGIES:
Lecture, class discussion, reading, case studies, role-playing
PRINCIPAL USERS:
1. DDS&T - OTS, NPIC, OEL, ODE, ORD
2. DDM&S - OC, OJCS, OL, OF, OS
3. DDO -
4. 0/DCI - - use occasionally.
KINDS OF STUDENTS:
1. Engineers, scientists, technicians, auditors,
procurement officers, and administrative personnel connected with
R&D activities.
2. Average grade of students GS-12/13
3. Average age of students 35 years
STUDENT LOAD:
Average size of the ten sessions conducted to date: 21
TRENDS IN ENROLLMENT:
There has been a modest drop in class size over the two and
one-half years. The course has been offered. Average size of first
seven Glasses was 22. The average size of the last three classes has
been 18 - but one of those classes had only 11 students.
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PROSPECTIVE PARTICIPATION:
1. Forecast FY 1973 145
Attendance FY 1973 87
Balance 58
2. Forecast FY 1974 :141
Attendance FY 1974: 75
Balance 66
3? Forecast FY 1975: lib ~'
Attendance FY 1975: 75 {reduce from 4 to 3 classes)
Instructors: '', _
1. OTR - Course Administrator
2. Other - Nine guest speakers from within the Agency;
1. $2,372 {Contract) + $11.50 (administrator's travel)-~/J~~c~~
FEEDBACK MECHANISM: (~
OTR's COST PER SESSION: % ~ ,y~~p~ ~,~12G.~
~wu cun+.rac~ IIlSGi'UGGUC'S.
1. Student critiques at end of each session
2. A follow-up questionnaire is sent to each student~~j ~~
si x months to a year after hi s comps eti on of they ..~--- ; -~~---
course. ~'~"~ ~' ~`'
3. Liaison with personnel in the Procurement and tie R&D
community
1. Students generally give the course "high" marks in
effectiveness. No feedback mechanism from management.
2. At least one contracting officer has noted "an improvement"
in the technical personnel in a large office.
3, Senior officials speak highly of the course and apparently
continue to endorse it,
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IMPACT ON AGENCY'S MISSION
To the extent that the Agency's Project Officers are instrumental
in obtaining better performance from The Agency's contractors so that better
products or services result, a positive contribution to the Agency's per-
formance of its mission will be made.
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a? ORIENTATION $~ OFFICE SKILLS
Objectives are broken down into those
for each segment as reflected in the
book prepared for the Curriculum Committee
in the past.
Various including:
(1) demonstration
(2) reading
(3) student practice
(4) lecture
(5) visual-movies, slides
(6) team exercise
d? Office of Personnel/Clerical Staffing Branch
assigns new EOD's
e? All new clerical (GS-06 & below, occasionally
GS-07) employees of CIA - includes secretary
steno, clerk steno, clerk typist, clerk,
messenger, courier and various assorted
clerical job titles.
f? CY 1973 - 564
Seemingly downward somewhat overall although
appears to have stablized
CY 1972
- 630
CY 1969
- 846
CY 1971
- 573
CY 1968
- 659
GY 1970
- 843
CY 1967
- 1125
Same as present
two are needed
Unknown
Student questionnaires on effectiveness of
course in relating to on the job performance
OP - don't know students - vast majority feel
that it is helpful and pertinent
Measurable? Demonstrated? Only experience
with this area is comments of students who
were sent to offices to work far some time and
then came back to class - they say "wish I'd had this
before I went to the office." We believe it lessens
the OJT time far new employees.
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FIELD ADMINISTRATION
1. Interpret regulations and apply techniques and procedures
pertaining to finance,- logistics, foreign travel, personnel,
physical security, emergency destruction and civil disturbances at
afield station.
2. Maintain the financial accounting system used at a Class B
ar Class C Station.
3. Maintain Type II property accounts,
4. Compute and prepare foreign travel vouchers.
METHODOLOGIES:
Programmed - Assisted instruction, Lectures, Work Problems,
and quizzes using slides and Student Responder Units.
Mostly DDO and saa~ne DDM&S (Finance and Logistics)
Average Grade 07.5
Average Service: 7 1/2 years
Average Age 31
EEO About 40% women
About 12 per class (as low as 6/as high as 18)
PROSPECTIVE STUDENT AUDIENCE:
Mostly those with assignments to small field stations
where they will be the custodian of station funds and be responsible
for preparing and maintaining all financial and logistics records as
well as other functions. Some finance and logistics personnel who
might maintain local imprest funds or audit incoming financial reports.
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Instructors:
Two - - (2 weeks) and- {1 week)
Feedback:
During Instruction - Slide Quizzes with Use of SRU's and tests-
in-depth for the Type II and Class B accounting procedures.
About Reports - From Audit Staff
B&F Offices - Exceptions Taken...
Customer Evaluation:
A much needed Training Course without which-many employees and
Stations would have severe problems.
Impact on Mission:
Errors, Loss of Assets - and Personnel drastically reduced thereby
making life easier for the COS and other operations personnel.
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a? ORIENTATION & OFFICE SKILLS
Objectives are broken down into those
for each segment as reflected in the
book prepared for the Curriculum Committee
in the past,
Various including:
(1) demonstration
(2) reading
(3) student practice
(4) lecture
(5) visual-movies, slides
(6) team exercise
d? Office of Personnel/Clerical Staffing Branch
assigns new EOD's
e? Ail new clerical (GS-06 & below, occasionally
GS-07) employees of CIA - includes secretary
steno, clerk steno, clerk typist, clerk,
messenger, courier and various assorted
clerical job titles.
f? CY 1973 - 564
i.
J?
Seemingly downward somewhat overall although
appears t~~ have stablized
CY 1972
- 630
CY 1969
- $46
CY 1971
- 573
CY 196$
- 659
CY 1970
- $43
CY 1967
- 1125
Same as present
two are needed
Unknown
k? Student questionnaires on effectiveness of
course in relating to on the .job performance
1? OP - don't know students - vast majority feel
that it is helpful and pertinent
m? h1easurable? Demonstrated? Only experience
with this area is comments of students who
were sent to offices to work for some time and
then came back to class - they say "wish I'd had this
before I went to the office." We believe it lessens
the OJT time far new employees.
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a. Administrative Procedures - 7 times a year
b.. Objectives -
Student will be able to:
1. Describe organizational relationships of each Agency
Directorate with emphasis on the DDO.
2. Learn methods used to protect security in correspondence
to and from the Field.
3. Prepare and route correspondence and projects in Headquarters
and to the Field.
4. Prepare claims for domestic TDY travel and miscellaneous
expenditures.
5. Be familiar with procedures in Information. Services Group
with emphasis on the DDO filing system, responsibilities
of the originator and receiver of operational correspondence,
and procedures used in indexing and name tracing.
c. Methodologies -
1. Slides
2. Practical Problems
3. PAI
4. Movies (2)
5. Lectures (guests Gnd chief instructor)
6. Hand Outs
d. DDO
e. Clerks, clerk typists and stenographers (GS-3 - GS-5)
f. 20 per running, 7 times a year = 140
g. Approximately same number as in latter half of FY '74
h. Mostly DDO, some DDM&S, DDI & DDS&T
i. One
j, a
k. Course Evaluation
1. At last check o~dc (about 8 months ago) with various training officers,
it was expressed that the course was excellent and should be taught only
after t~heepindividuYal has been on-the-job approximately six weeks as is
Approve Foy` I~elseaselZb00/08/21 :CIA-RDP78-06215A000100030011-3
m. Course is necessary for an over-a11 study of DDO procedures.
 Approved- For Releas~00/08/21 :CIA-RDP78-06215A00010~i 30011-3
s
THE PROJECT OFFICER IN THE CONTRACT CYCLE
1. Ta provide an understanding of the Agency's contracting
process, particularly as it applies to research, development, and
engineering; and
2. To provide an understanding of the management responsibilities
of the Project Officer during the contract cycle.
METHODOLOGIES:
Lecture, class discussion, reading, case studies, role-playing
PRINCIPAL USERS:
1. DOS&T - OTS, NPIC, OEL, ODE, ORD
2. DDM&S - OC, OJCS, OL, OF, OS
3. DDO -
4. 0/DCI - DDI - use occasionally.
KINDS OF STUDENTS:
1. Engineers, scientists, technicians, auditors,
procurement officers, and administrative personnel connected with
R&D activities.
2. Average grade of students GS-12/13
3. Average age of students 35 years
STUDENT LOAD:
Average size of the ten sessions conducted to date: 21
TRENDS IN ENROLLMENT:
There has been a modest drop in class size over the two and
one-half years. The course has been offered. Average size of first
seven cilasses was 22. The average size of the last three classes has
been 18 - but one of those classes had only 11 students.
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PROSPECTIVE PARTICIPATION:
1.
Forecast FY 1973
145
Attendance FY 1973
87
Balance :
58
2.
Forecast FY 1974
141
Attendance FY 1974: 75
Balance b6
3? Forecast FY 1975: 128 _
Attendance FY 1975: 75 (reduce from 4 to 3 classes)
Instructors:
1. QTR -- Course Administrator
2. Other - Nine guest speakers from within the Agency;
two contract instructors.
OTR's COST PER SESSION:
1. $2,372 (Contract) + $]1.50 (administrator's travel)
FEEDBACK MECHANISM:
1. Student critiques at end of each session
2. A follow-up questionnaire is sent to each student
six months to a year after his completion of the
course.
3. Liaison with persannel in the Procurement and the R&D
community
CUSTOMER EVALUATION OF EFFECTIVENESS:
1. Students generally give the course "high" marks in
effectiveness. No feedback mechanism from management.
2. At least one contracting officer has noted "an improvement"
in the technical personnel in a large office.
3. Senior officials speak highly of the course and apparently
continue to endorse it.
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 Approved For Releas~+li000/08/21 :CIA-RDP78-06215A00010~60011-3
IMPACT ON AGENCY'S MISSION
To the extent that the Agency's Project Officers are instrumental
in obtaining better performance from The Agency's contractors so that better
products or services result, a positive contribution to the Agency's per-
formance of its mission-will be made.
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 Approved For Releas~1000/08/21 :CIA-RDP78-06215A0001i~30011-3
a. Administrative Procedures - 7 times a year
b. Objectives -
Student will be able to:
1. Describe organizational relationships of each Agency
Directorate with emphasis on the DDO.
2. Learn methods used to protect security in correspondence
to and from the Field.
3. Prepare and route correspondence and projects in Headquarters
and to the Field.
4. Prepare claims far domestic TDY travel and miscellaneous
expenditures.
5. Be familiar with procedures in Information Services Group
with emphasis on the DDO filing system, responsibilities
of the originator and receiver of operational correspondence,
and procedures used in indexing and name tracing.
~. Methodologies -
1. Slides
2. Practical Problems
3. PAI
4. Movies (2)
5. lectures (guests and chief instructor)
6. Hand Outs
i. DDO
a. Clerks, clerk typists and stenographers {G5-3 - GS-5)
P. 20 per running, 7 times a year = 140
g. Approximately same number as in latter half of FY '74
h.. Mostly DDO, some DD1~1&S, DDI & DDS&T
i. One
j, ?
k. Course Evaluation
1. At last check ol~d< (about 8 months ago} with various training afficers,
it was expressed that the course was excellent and should be taught only
after the individual has been on-the-job approximately six weeks as is
Approvec~~or~efease1~d00/08/21 :CIA-RDP78-06215A000100030011-3
m. Course is necessary for an over-all study of DDO procedures.