AGENDA FOR 5-6 JUNE MEETING (Sanitized)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-06215A000100030013-1
• Release Decision: RIPPUB
• Original Classification: U
• Document Page Count: 18
• Document Creation Date: November 17, 2016
• Document Release Date: July 17, 2000
• Sequence Number: 13
• Publication Date: June 1, 1974
• Content Type: AG

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Agenda for 5-6 June Meeting _ STATINTL
1. Review of the Midcareer, Preparing for Overseas Assignment,
DD/M&S: Trends and Highlights, and CIA: Today and Tomorrow
courses.
STATINTL
2. Progress Report by the Chairman of the Training Administra-
tion '
Review Group.
3. Briefing on the Sales Analysis Institute course in persuasion
skills, its potential impact, and plan for including in OTR
instruction.
4. Discussion of where OTR stands with respect to instructiona
development and how it might proceed with a serious
program.
5. Discussion of areas of OTR training activity which require
policy statements and determine in general terms the
direction the policy statements should take.
6. Discussion of approaches to the standardization of selected
terminology used in OTR course schedules and in training
administration.
7. Update review of the Advanced Operations Course. (Thurs. p.m.
8. Review of the Profile of Courses concept to determine its
current validity and need for revision or replacement.
9. Review of the concept of minimum enrollments with a view
toward higher efficiency, that is, not running a course
unless the minimum is met (at request).
10. Explore the idea of a 2-3 day "Information Science for
Senior Managers" course.
11. Academic credit for OTR courses.
STATINTL
STATINTL
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Agenda for 5-6 June Meeting
STATINTL
1.) Review of the Midcareer, Preparing for Overseas Assignment,
DD/MF,S: Trends and Highlights, and CIA: Today and Tomorrow STATINTL
courses.
Progress Report by the Chairman of the Training Administra-
tion Review Group.
Briefing on the Sales Analysis Institute course in persuasion
skills, its potential impact, and plan for including in OTR STATINTL
Discussion of where OTR stands with respect to instructions
development and how it might proceed with a serious
program.
policy statements and determine in general terms the
direction the policy statements should take.
Discussion of approaches to the standardization of selected
terminology used in OTR course schedules and in training
administration.
Discussion of-areas of OTR training-activity which require
7. Update review.of the Advanced Operations Course. (Thurs. p.m.)
Review of the Profile of Courses concept to determine its STATINTL
current validity and need for revision or replacement.
(9) Review of the concept of minimum enrollments with a view
h t
d hi
h
ffi
i
h
i
owar
g
er e
c
ency, t
at
s, not running a course
unless the minimum is met (at request).
' 0 Explore the idea of a 2-3 day "Information Science for
Senior Managers" course. 9-0 /fit / r ,
11.) Academic credit for OTR courses.
a srrr~ (13 /' ~j C f
STATINTL
v nr
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 Approved For Release 6i66 )z1z7 CIA- $t -d 21 Q,D0100030013-1
11 June 1974
MEMORANDUM FOR: Members of the Curriculum Committee
SUBJECT : Minutes of the 5-6 June 1974 Meeting of the
Curriculum Committee
STATINTL
STATINTL 1_ (-In C nn,a r T,.... ,r%"., .. _
STATINTL
STATINTL
to discuss an extended agenda. - "Lys 0.4 ~ii o
mem ers present were Messrs. (Attachment 1)C Co
[ade com panied the group as recordin
special presentations as did
The following agenda items wereediscu sed. of t
Agenda Item No. 1
Review of Midcareer, Preparing for Overseas' Assignment, DDM&S
Trends and Highlights, and CIA Today and Tomorrow Courses
STATINTL briefed the Committee on the above courses in some detail
descri Ing the evolution of the courses, their ,
objectives, enrollments, and
to some degree, the costs. Although the Committee asked a number of ques-
STATINTL tions about the programs, no serious problems were raised by the Committee or
~, as it was thought by the Committee members that in the late fall,
the Curriculum Committee will be developing a set of recommendations for the'
Director of Training on all OTR courses.
Agenda Item No. 2
STATINTL.
Progress Report by the Chairman of the Training Administration
Review Group
The Training Administration Review Gro STATINTL
STATINTL and uP (TARG), consisting of Messrs.
has been reviewing the training
administrative processes in OTR to see whether OTR is handling its adminis-
tration in the most effective and efficient way. At the present time, the
Training Administration Review Group is gathering information about various
aspects of the training administration processes. (Attachment 2 - TARG
progress report.)
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STATINTL
Agenda Item No. 3
Briefing on the Sales Analysis Institute Course in Persuasion
Skills, Impact and Plan for Including in OTR Instruction
STATINTL briefed the Committee on the SAI program and how OTR plans
to develop it, including the development of an operations oriented annex of
examples, the training of five instructors during the summer of 1974, and
the institution of a one-week SAI package in the AOC in September on an
STATINTL experimental basis. also commented that he had received a
request from SB Division to put on a special SAI program for SB officers
in October 1974. He briefly described the attributes of the program and
how it could be used as a recruitment tool for Agency officers.
.Agenda Item No. 4
Instructional Development
Instructional development was not discussed because of the absence of
STATINTL - The subject will be discussed at a later Curriculum Committee
meeting.
Agenda Item No. 5
Discussion of Areas of OTR Training Activities Which Require
Policy Statements and Determine in General Terms the Direction
the Policy Statements Should Take
The Committee members concluded that it would be premature to attempt
to define areas requiring policy statements until such time as the Training
Administration Review Group had completed its study. It was felt that the
TARG study would reveal gaps in policy and procedures.
Agenda Item No. 6
Discussion of Approaches to the. Standardization of Terminology
Used in OTR Course Schedules and in Training Administration
STATINTL
STATINTL
The Chairman raised the problem of the inadequacies of terminology in
OTR to correctly identify training techniques and training administration.
He recommended that the Committee authorize the establishment of a task force
to work with - in developing such terminology. The Committee members
rejected the notion of the task force and suggested instead that the Plans and
Development Staff attempt to develop a list of terms in the training adminis-
tration field with appropriate definitions and then expose these definitions to
the scrutiny and wisdom of the Committee members. It voted to table discussion
on terminology used on OTR course schedules such as "seminar" and "workshop",
etc., until it had addressed the question of training administration.
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Agenda Item No. 7
STATINTL Update Review of the Advanced Operations Course
Messrs.
STATINTL
On the afternoon of 6 June, briefed
the Committee on the Advanced Operations Course. as thief STATINTL
instructor for the program, did most of the briefing. He described the
background of the AOC, its objectives, and described in detail the present
content. In an effort to meet the DTR's wish that this course be as con-
cise as possible it has been given for only six weeks during the past two
STATINTL runnings. noted that in the September running, he plans to
make the Sales Analysis Institute program the first week of the course.
He felt that the addition of this unit would give balance to the course
by providing HUMINT as well as technical instruction. In the process of
shortenin the course, the final exercise has been cut back to four days
STATINTL and feels that this is not necessarily detrimental. He noted
that there is a range of backgrounds among the students, some of whom never
have been exposed to the Basic Operations Course or its equivalent in the
past. These students are enerall at a disadvantage with better trained,
STATINTL more experienced peers. gave the Committee the impression
that he was well on top of the administration of this course and aware of
the DTR's attitude about the course.
STATINTL
Agenda Item No. 8
Review of the Profile of Courses Concept to Determine its
Current Validity and Need for Revision or Replacement
The Chairman raised the question of the validity of the Profile of
Courses concept. It was the consensus of the Committee that the concept
had served its purpose but has now been overtaken by the Training Profile
concept and the Personnel Development Plan. The Committee favored two
parallel approaches to replace the Profile of Courses. These are:
a. Determination of a set of training ladders or natural progression in
the major substantive training fields, e.g., management, clerical, orientation,
etc. These ladders should be published in the OTR Catalog of Courses.
b. The Committee recommended that the Plans and Development Staff, in
conjunction with OTR's customers, attempt to work out Training Profiles for
about five major career tracks in the Agency and make these profiles a matter
of record. The Committee did recognize that managers have the basic responsi-
bility for preparing Training Profiles in line with the developmental needs of
their personnel. OTR's role is, therefore, advisory and supportive.
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STATINTL
Agenda Item No. 9
Review of the Concept of Minimum Enrollments With A View
Toward Higher Efficiency
The Chairman raised the question at the request of as to
whether there should be an OTR policy concerning minimum enrollments, the
principal point being that if the enrollment did not reach the minimum
the course would not be run. The Committee members felt that the unit
chiefs have established minimum enrollment standards and that these are
presently being followed. They felt that unit chiefs should be permitted
to use their standards without reference to a decision by the Director of
Training, mainly because there are a number of judgmental factors which
enter the decision as to whether or not a course should be offered. They
felt that these decisions can better be made at the unit chief level.
Agenda Item No. 10
Explore the Idea of a 2-3 Day Information Science for Senior
Managers Course
STATINTL explained that a number of students in the `Information
Science for Managers Course felt that the supervisors (usually super-grade
officers) needed to know something about information science, so that they
could support information science projects originated by subordinates.
The point was raised that it would be difficult to commit senior officers
to in-house programs if this program were run in the Washington area.
STATINTL pointed out that portable terminals are available and that
such instruction could be given at distant sites One of the Committee
members suggested that a brief (perhaps one day) program of orientation to
information science might be an appropriate part of the Executive
Development course which OTR is trying to organize at present.
Agenda Item No. 11
STATINTL Academic Credit for OTR Courses
STATINTL as Registrar, raised in a Memorandum, (Attachment 3)
the question of whether and to what extent OTR should try to see that
students get credit at other schools for OTR sponsored courses. This has
been a perennial problem with the Registrar and OTR has no set policy to
rely on when this question arises, as it does periodically. Committee
members contributed the following points:
STATINTL
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a. Most colleges are capable of conducting equivalency examina-
tions either through tests or interviews with faculty which will
permit the granting of credit to students, at the initiative of the
college.
b. OTR courses are all job related and in most instances have
little relevance to the kinds of courses offered at universities and
other institutions.
c. To arrange credit for OTR courses at other institutions would
require the release of a good deal of information about these courses
and would make them potentially available to the media.
d. If a policy of granting credit were to be set for OTR courses,
a potential Pandora's Box of an administrative nature might be
opened.
In sum, the Committee agreed unanimously that OTR should not provide
information about OTR courses to Agency employees or outside institutions
for the purpose of gaining academic credit. The case of language training
was discussed and it was concluded that language skills are perishable and
proficiency equivalency examinations are readily available to most univer-
sities. That is, if the student has the skill at any given time, the
university can test the proficiency and give him credit at that time at
their initiative.
Agenda Item No. 12
Discussion of Requirements
STATINTL
The Committee reviewed the estimated student input to OTR courses
between the period 1 September 1974 through 31 August 1975 as supplied by
the Agency Senior Training Officers. The Committee examined the list,
course by course, and concluded that generally our course projections for
that time period are reasonably accurate. The major underestimates on our
part were for the Basic Operations Course, Effective Writing Course,
Information Science for Managers, the Intelligence Writing Workshop, and
the Office Management Course. The S$T Collection for DO Officers appeared
to be the only course seriously undersubscribed. In each case, the
appropriate unit chief discussed the implications of the estimate and its
ability to respond to the problem. In discussing the case of the Basic
Operations Course, it became apparent that the BOC administrators are
unable to turn down students who may not be able to successfully complete
the course. Students normally do not fail. The Committee discussed the
question of establishing a set of standards which students should meet for
admission to the BOC. If they do not meet these standards, they should not
STATINTL be acce ted. It was agreed that the Chief, Plans and Development Staff,
DCOS and DDO/TRO should meet and attempt to see if a suitable set of
standards can be developed.
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AAg;enda Item No. 13
Training Support Information
STATINTL
The Chairman summarized the data concerning the effectiveness of
O R training support activity which had been asked for in a survey of
instructors. Deficiencies in service and equipment were commented upon
and noted by the Committee members and certain recommendations made.
One of the recommendations was that Plans and Development Staff should
acquire the services of an engineer to assess the effectiveness of the
public address system in the Chamber of Commerce Building and
Headquarters. Comments about services and some personnel problems were
noted by the Chairman with the understanding that appropriate measures
would be undertaken to improve these problem areas.
STATINTL
Chairman
Curriculum Committee
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Agenda for 5-6 June Meeting
STATINTL
1. Review of the blidcareer, Preparing for Overseas Assignment, STATINTL
DD/ItiiF~S: Trends and Highlights, and CIA: Today and Tomorrow
courses.
2. Progress Report by the Chairman of the Training Administra-
tion Review Group.
3. Briefing on the Sales Analysis Institute course in persuasion
skills, its potential impact, and plan for including iri OTR STATINTL
instruction.
4. Discussion of where OTR stands with respect to instructiona
development and haw it might proceed with a serious
program.
S. Discussion of areas of OTR training activity-which require
policy statements-and determine in general terms the
direction the policy statements should take.
b. Discussion of approaches to the standardization of selected
terminology used in OTR course schedules and in training
administration.
7. Update review of the A3vanced Operations Course. (Thurs.
8. Review of the Profile of Courses concept to determine its
current validity and need for revision or replacement.
9. Review of the concept of minimum enrollments with a view
toward higher efficiency, that is, not running a course
unless the min vnum is met (at request).
10. Explore the idea of a 2-3 day "Information Science for
Senior Managers" course.
11. Academic credit for OTR courses.
STATINTL
STATINTL
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~.: ~`= ~ AGENDA FOR 5- 6 JUNE MEETING
1. Review of the Midcareer Course.
STATINTL
STATINTL
2. Progress Report by the Chairman of the
Training Administration Review Group.
3. Update review of the Advanced Operations
Course.
4. Briefing on the SAI program, its potential
impact, and plan for including in OTR
instruction.
5. Discussion of how the Office of Training
can develop a serious instructional
development-program.
6. Determine areas of OTR training activity
which require policy statements and determine
in general terms the direction of the policy
statements.
7. Determine and define terminology unique to
the Office of Training.
8. Review of the Profile of Courses idea to
determine its current validity and need
for revision or replacement.
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Estimated Student Input to OTR Courses for
the period 1 September 1974 through 31 August 1975
OTR
Schedule of Courses
OTR Courses Estimated # of Students
Administrative Procedures
4 days -- FT
Advanc~,d Intelligence Seminar
3 weeks -- FT
Planned
,Max.
Offerings Load
20
7
140
25
3
75
.-.-
T6
3
48
15
3
45
35 ~
2
70
25 ~~~
3
75
~~
40
2
80
25
4~3
?~
100
20
500
4 ~
~@Od'
Advanced Management Program
3 weeks - - FT 1 ~-- ~ S 97
Ady~nced Operations Course
~ weeks =- FT 67
STATINTL
.....:Anti-Narcotics Opera.tians
CoL!rse
1 her~k -- FT
Application of Information
Science to intelligence
Functions ~.~ ~~'.~ ~`
4 w e~eks - - FT
~"`
'`~~~~~
~
Basic Operations Course
16 weeks - - F'T ~._,=,--~~~
..._.-
Chiefs of Station Seminar
2 weeks -- PT
58
China Fan-iliarization
1 week - - FT ~-~-~ ~ 65
1~ week -- P`l'
STATINTL
1.09
CIA Today and Tomorrow
3 days -- FT
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- Schedule of Courses
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STATINTL
0'I'R Courses Estimated # of Students
Max.
Offerings
Load
COINS
2 weeks -- FT
38
194
20
12
240
DDO Operations Orientation
far DDS~,T
1 week -- FT ~~'"~
15
2S
2
50
Effective Briefing ~,
~~
10 weeks -- PT 6 ~
64
16
3
48
Ef
fective Writing
4 weeks -- PT
204
12
8
96
' Fi
Fu
eld Administration ~ ~ ~
3 weeks -- FT
ndamentals of Budgeting
4 da~,~s -- FT
74
93
15
25
6
5
90
125
Fu
ndamentals of Supervision
and. h73z~aganent
1 week -- FT
402
38
8
3~4
In
farrnation Science for
Financial Management
4 weeks -- FT
21
25
1
25
a In
forr~Lation Science far
Managers
1 week -- FT
139
Z5
2
50
In
structor Training Workshop
(given on rec{uest)
52
~~~
-
In
telligence in Wox1d Affairs
3 weeks -- FT
380
40
~ ~~' ~ J
--6""
~ ~ ~
--x-40
I
ntelligence Information,
Reports and Requirements
3 weeks -- FT
43
10
5
50
I
ntelligence Information
Reports Familiarization
1 week -- FT
51
10
6
60
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 U1K
Schedule of Courses
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OTR Courses Estvnated # of Students Max.
Intelligence Production
Course
8 weeks -- FT
37
Intelligence. Writing
Woxkshop
4 weeks -- PT
91
Management and Services:
Trends acrd Highlights
1 week -- FT
Managerial Grid
1 week -- FT
Midcareer Course
5 weeks -- FT
Office Management
r.'t-~'ay~ Y,FT~.- ~i-~ ~ 1, , z~ J
Opera~~ions "'Indoctrination
for OTS
2 weeks -- FT
Operations Support~~,;:
3 w~;eks -- FT
Operational Records I
2 d: tys - - FT
Opera1;ional Records II
1 wtsek -- PT
Opera~:ional Records III
1 week -- PT
Prepa~,ing for Overseas
Ass ~.gnment
4 1/ 2 cla~y,~s,,w- - FT ~,~
Project O ff icer i in t~ e,
Contract Cycle
1 week -- FT
*Na statistics from DDO
STATINTL
125
Open 4
30 6 180
40 12 ~ 480
L~
Offerings
Loam
2
40
S
50
~/ ~
~ zef r
6
z1~
240
6
~
180
28
Z ~,
2
SO
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 OTR
~'chedule of Courses
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Planned
O'IR Courses Estimated # of Students Max. Offerings Load
Scientific and Technical
Collection for DO
Officers
2 weeks -- FT
Senior Seminar
2 months ~'- FT
Soviet Bloc Operations
8 days - - FT ~~ t"'~'~' 167
Systems Dynamics
3 weeks -- FT
Survey of Intelligence
Information Systems -~
3 weeks - - FT ~,,,,~~'~~ ~ o
~~ 2
USSR Country Survey
2 weeks -- FT 79
Vietnam Operations
2 V~eeks -- FT ??'~ Y 76
I'
Vett~a~n Orientation
20
2
40
34
6
204
25
2
50
25
18
2
2
50
36
30
12
360
30
12
360
Vietnam ~tiTives Orientation
1 caa;y -- FT 63 - 12
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4 June 1974
'training Administration Review Group - Progress Report
1. This grau consisting of Messrs.
STATINTL was appointed in April 1974 to
examine the training administration process in OZ'R courses
and report recommendations to the DTR by 1 July.
2. Since that time, we have met about once a week
to bring together information obtained from each of our
units, to discuss similarities and differences in generating
:ideas for additional data which might be useful.
3. Basically, we are still in the data gathering stage.
With the exception of the Language Learning Center, which
because of the nature of its mission, has developed effective
standardized procedures, we have found little standardization
except that provided by occasional OTR notices.
4. The procedures ,t.t - will be reviewed next
week when the Group visi~~s there to meet with the senior
course coordinators.
STATINTL
STATINTL
STATINTL
S. :ias gathered information re the
administrative practices at the FSI and NSA schools.
STATINTL }ias been invit Led by to visit the DIS STATINTL
t:a lscuss administrative practices there with appropriate
personnel, These will b~: studied to determine applicabi~ity,
if any, to OTR's program.
C. Problem areas which have been touched upon include:
a. The requirements problems - how to increase
their validity and accuracy.
b. Communications with training officers -
particularly the component training officers:
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STATINTL
d. How we can use information science methodology
in the future to ease the administrative
burden (e.g, computerized course registration)?
e. How the TAP might assist in roblems of STATINTL
course administration. ( is
briefing us next week).
f. Should Form 73 be revamped? Does it provide
too much or too little information?
These are only a few of the areas we have discussed.
7. Also, we hope to come up with some positive
recommendations on further centralization of some administrative
practices and decentralization of others. We are not
interested in "change far change's sake," but only in
conductiong a thorough re~riew of present practices, and
r~resenting some realistic, workable recommendations for
improvement in this sp3zere of activity.
STATINTL
Chairman, T.A. R.G.
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.TRAINING ADMINISTRATION REVIEW GROUP
Function:
Examine the training administration process from the
v:iewpaints: {1) of rendering the quickest and most effec-
tive service to customers (both students and their super-
visors), (2) of performing our administration in the most
efficient manner possible (in terms of use of people and
money), (3) while satisfying optimally the reporting re-
q~airements of all echelons of OTR as well as our record
kcreping responsibilities. The scope of the inquiry the
entire training administration process to include:
training information
solicitation of requirements
registration procedures (.customer, OTR/Registrar and
Units)
student administration (.during course) e.g. attendance
reporting on student. progress and achievement
records on students and courses
We are not looking j'or a regimented system of administra-
tion, but one which meet. the requirements stated under Function
while permitting Unit Chefs and course chiefs to exercise their
imagination and manageri~~.l talents, yet assuring that certain
minimum standards are met..
C/PDS and C/Reg/SRS will have staff cognizance over this
effort. It is hoped that: the Group will submit preliminary
recommendations to C/PDS and C/Reg/SRS by 1 June 1974 with a
review to submitting com~~lete recommendations to the DTR by
I July 1974.
Approved For Release 2000/08/21 :CIA-RDP7~ ~6 r~p000100030013-1
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