COMMENTS ON RECOMMENDATIONS OF THE TRAINING ADMINISTRATION REVIEW GROUP (TARG)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-06215A000300010001-4
• Release Decision: RIPPUB
• Original Classification: U
• Document Page Count: 9
• Document Creation Date: December 9, 2016
• Document Release Date: July 10, 2000
• Sequence Number: 1
• Publication Date: October 18, 1974
• Content Type: NOTES

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COMMENTS ON RECOMMENDATIONS
OF THE
TRAINING ADMINISTRATION REVIEW GROUP (TARG)
Training Information
1. Catalog
a. Catalog should be published annually.
Comment
Curriculum Committee members disagreed on whether the
Catalog should be published annually or less frequently. One
group held that the Catalog should be completely revised
every two or three years, but maintained continuously by
those responsible. Others on the Committee felt that the
Catalog ought to be revised completely annually. I support
the latter position.
b. Catalog should include handbook information for
Training Officers.
Comment
Curriculum Committee members agree.
2. Special Bulletin
a. Unit Chiefs should be responsible for the approval
and mat preparation.
CC members agree, but further agree that a review by
an OTR Publications Officer would be useful to provide
consistency of style and form.
b. OTR Component Training Officer should monitor
Special Bulletins originating outside OTR.
Comment
This should be done by an OTR Publications Officer.
3. Schedule of Courses should be issued semi-annually.
Comment
Agree.
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4. Bi-Weekly Registration Note schedule should be continued.
Comment
Agree.
5. Functional directory of OTR should be published twice a
year.
Comment
Agree.
6. Training Officer Conference
a. Recommend continuance.
Comment
Agree.
b. Recommend Directorate Training Officer - OTR meetings.
Comment
Agree, but the training units of OTR should be represented
as appropriate, as well as the Registrar Group.
7. Assignment of MT Careerists to Senior Training Officer jobs.
Comment
Senior Training Officers should represent the Directorate
and as such enjoy the full confidence of the appropriate Deputy
Director. He should also normally have a high degree of
knowledge of the business of the Directorate. I do not agree
with this recommendation.
8. Creation of a Publications Officer/Editor to screen
OTR publications.
Comment
Agree. This person should be the same one who edits the
Schedule of Courses, the Catalog, and other OTR publications.
It is probably not a full-time job, but should be assigned to
an officer in RG or PDS as a major responsibility.
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Training Requirements
1. Current system to be continued and broadened.
Comment
Agree with the caveat that the APP and PDP in the future
may replace the training requirements solicitation effort
conducted earlier this year by OTR.
Registration Procedures
1. Registration be partially decentralized.
Comment
Curriculum Committee members agreed with the understanding
that there be a focal point in OTR to which our customers
address questions and send paper regarding registration.
Another consideration is that when the registration process
is further automated we will probably go back to a more
centralized system.
2. Unit training assistants to handle the entire cycle
including logging, selection of students, notification
of acceptance.
Agree with the caveats noted in Paragraph 1 above.
3. SRS/RG should be the central point to handle calls
and inquiries of a general nature.
Comment
Agree.
4. Course content questions should be referred to the
instructor.
Comment
Agree.
STATINTL _ registration should not be decentralized, there
should be a backup in either RG or SA/OT.
All concerned parties agree.
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6. Form 73 should be revised, more basic information provided
on the student.
Agree. Subject to our progress in the future on automation
of the registration process, in which event less student
information will be available.
7. Attendance - no standardization required.
Comment
Agree as long as Security requirements are considered and
course administrators have enough information to know whether
a student was present for credit purposes.
i? As a minimum, there should be a daily sign-in sheet
for all Headquarters courses.
Curriculum Committee members felt that Paragraph 7 above
is the overriding consideration.
Reporting on Student Progress and Achievement
1. *TR notice should be reviewed and revised as necessary.
Comment
Agree.
2. Streamline the student evaluation form.
Comment
The student evaluation form or training report should fit
the needs of the specific course. Our reporting requirements
are different for different kinds of courses. I agree with
the sample training report with minimum required information,
as shown on the page following Page 23.
3. Eliminate much of the student data on the training
report form.
Agree.
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Records on Students and Courses
1. Official folders should be kept in one place, that is
the unit (not in RG).
Comment
I do not feel comfortable with the idea that the official
records of OTR programs be maintained in the sub-units of OTR.
I think we still have to define what represents an official
course record and that that record be maintained by some staff
unit of OTR representing the Director of Training.
2. RG should keep all of the ATR input data. -
Agree, subject to a further decision based on Paragraph 1
above.
Training Administration at
STATINTL
VA 1. More control should be exercised on who attends the BOC,
i.e., establish and adhere to minimum entrance requirements.
Comment
The SA/OT informed the Curriculum Committee that it had
provided the Director of Training with a study analyzing the
kinds of people who attend the BOC. The Curriculum Committee
recommends the Director of Training review this study and
use it as a basis of negotiating with the DDO to determine
minimum entrance requirements which all students must meet
before being accepted.
2. Provide reading notebooks to the students in advance
to save course time.
Comment
Agree where feasible.
3. AOC is in competition with the Midcareer for mid-level
DDS officers.
Comment
The Curriculum Committee discussed this question and added
to the list also the AMP. Curriculum Committee members felt
that this was a question for the DDO to solve in so far as
they have the best appreciation of the priorities involved in
training their officers.
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Guest Speaker Coordinator
1. Use should be made of the Guest Speaker Computer Program.
Comment
Agree.
2. A single individual should handle all arrangements
and Guest Speaker records, this should be located in
either Plans or SRS.
Comment
Agree.
Directorate TRO Comments
./ 1. S&T - "A designated officer in OTR available to handle
unusual training requests."
Comment
STATINTL
Senior Training Officers should be advised that unusual
training requests should be directed to the Director of Training,
the Deputy Director of Training, or Chief/Plans & Development
Staff for disposition.
2. A single person in OTR to work on component training
problems, i.e., a permanent Component Training Officer
in OTR.
The Component Training Officer function in OTR has had
three major activities: the Annual Report, helping components
get assistance on training problems, and advising on approval
of component training courses. We are presently handling
the reporting function through a Plans Officer. The other
two questions are basically referral questions and can be
handled by the Director of Training, the Deputy, or Chief/Plans
C Development Staff.
3. DDS wants to be consulted more closely on selecting
officers for the AIS.
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4. DDO would welcome more input on student achievment, particularly
in the BOC and AOC.
C/SA/OT has discussed this question in some detail with
the Senior Training Officer DDO.
5. Please advise the Senior Training Officer DDA of completion
of courses by employees with MG service designation.
This is an RG responsibility.
6. DDI - the responsibility for travel, advances, etc.
is not clear, is OTR or the component responsible and
in which courses?
We do not have a consistent policy on this. This is a
good topic for a staff meeting discussion.
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TERNAL ONLY E] COA..4ENTIAL ^ SECRET
UNCLASSIFIED El USE
ROUTING AND RECORD SHEET
SUBJECT: (Optional)
Comments on Recommendations of the TARG
FROM:
EXTENSION
NO. 11
Plans & Development Sta
Chief
3185
,
~
DATE
?
(--
18 October 1974
TO: (Officer designation, room number, and
building)
DATE
OFFICER'S
COMMENTS (Number each comment to show from whom
RECEIVED
FORWARDED
INITIALS
to whom. Draw a line across column after each comment.)
1.
This represents my summary of
DDTR
he main points of the TARG report.
2.
alive of these points were discussed
the Curriculum Committee and
in
ir reactions are noted. The
e
3.
ther comments represent my opinion
egarding the recommendation or
DTR
Clint made. Most of the points
4.
equire a managerial decision
regarding procedure or assignment of
tasks to the appropriate component.
5
Tom
7.
9.
10.
12.
c.
r
!
13.
14.
d s e _
15.
toc_
FORM VJ ? O a$E
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SEKOER WILL CHECK CLAS41i
UNCLASSIFIED CONFIDENTIAL SECKE"1'
StI %S30
OFFICIAL ROUTING'
TO
NAME AND ADDRESS
DATE
I TIALS
DDTR
2
3
DTR
4
5
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6
ACTION
DIRECT REPLY
PREPARE REPLY
APPROVAL
DISPATCH
RECOMMENDATION
COMMENT
FILE
RETURN
CONCURRENCE
INFORMATION
SIGNATURE
Remarks :
Here is the report of the TARG. The Curriculum
Committee was briefed on the subject on
26 September. I plan to extract administrative,
and policy matters which the Curriculum Committee
can examine in greater depth in the future.
This item will be on the next Curriculum Com-
mittee Agenda for 10 October. Larry pointed
out in his briefing that one of the main values
of the report may be that we have identified
and reported herein how `r`aining administers itse
I have prepared a commendation memorandum for
your signature in view of a heavy work output
beyond the call of duty.
FOLD HERE TO RETURN TO SENDER
FROM: NAME, ADDRESS AND PHONE NO.
DATR
OTR/PDS
9-26-74
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UNCLASSIFIED
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STATINTL
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