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Document Number (FOIA) /ESDN (CREST): 
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Document Creation Date: 
November 17, 2016
Document Release Date: 
June 29, 2000
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September 3, 1968
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PDF icon CIA-RDP78-06215A000300060018-1.pdf286.67 KB
Approved For Release 2000/08/04: CIA- nIni5A000300060018-1 3 September 1968 MEMORANDUM FOR: Director of Training BTR-T-71,4 THROUGH Director of Central Reference Service Chief, Information Services Group. CRS SUBJECT Survey of Office of Training Library Needs REFERENCE Inspector General Survey of the Office of Training, November 1967 SUMMARY 1. A review of the library needs of the Office of Training has been conducted in response to two recommendations made by the Inspector General in his survey of the Office of Training, November 1967. The recommendations state that: "The Deputy Director for Support request the Deputy Director for Intelligence to provide the services of a professional librarian from the CIA Library to review present library requirements of OTR. " (Rec. No. 3) The Director of Training: a. Request the Director of Central Reference Service to resume operation of the Language Training School library. b. Transfer one ceiling position from the Office of Training to Central Reference Service for this purpose. " (Rec. No. 22 ) ~-xxr F'- Approved For Release 2000/08/04: CIA QR7$ 041 5AO00300060018-1 Approved For Release 2000/08/04: CIA-RDP78-0621 000300060018-1 SECRE 2. As a result of the study, it Is proposed that: a. A small library be established in the OTR quarters at 1000 Glebe Road, b. The OTR libraries in the Language School at e continued under the OTR aegis. c. The Central Reference Service through the CIA Library, assist the Office of Training 1. in establishing a small library at 1000 Glebe to be operated by the Office of Training for all OTR elements located there. 2. by providing immediate on-the-job library training for OTR personnel who will staff the OTR libraries at Glebe and at the Language School. by maintaining the present level of support the CIA Library gives the OTR Library at the and providing on-t a-job training as required. d. The Office of Training: 1. Allocate approximately 1, 200 square feet of space in the building at 1000 Glebe for its new library. a. This space would be sub-allocated for four purposes: (1) an area for basic reference materials and a periodicals collection (7.) a special area for storage of classi- fied materials (3) an area for general reading or browsing 2 Approved For Release 2000/08/04: CIA-WX&a15A000300060018-1 Approved For Release 2000/08/04 14"T8-06215A000300060018-1 (4) a quiet area for serious study where up to a dozen carrels could be placed for use by Career Trainees and other Agency employees in training. BACKGROUND 3. The review recommended by the Inspector General's Survey consisted of: a. An examination of the history of Agency branch 25X1A libraries. former CIA 25X1A Librarian, 25X1A _ librarians who served during the 1950's in the CIA branch library for the Office of Training, were consulted. 25X1A b. A general briefing b Plans and .management, OTR, on the current OTR library collections and special require. ments ; c. discussions with officials and staff members of the Midcareer Executive Development Faculty, the Intelligence School, the School of International Communism, Registrar's Office. the Language School. the Management Faculty. and the d. visits to the various training facilities of OTR; e. examination of the book and periodical collec- tions at each of these locations; and f. consideration of the serious personnel and budget limitations in OTR and CRS directly related to the proposed library. SECRET Approved For Release 2000/08/04: CIA-RDP78-06215A000300060018-1 .. SECRET A& Approved For Release 2000/08/04: CIA-RDP78-06215A000300060018-1 DISCUSSION 4. The Office of Training has a long-established need for some library facility. In addition to the libraries at the Language School and 25X1A the special branch library services were provided for or by OTR for more than a decade i ad Alcott Hall; and lastly. in the R&S Building. While OTR was located in Headquarters Building the CIA Library was available and heavily used by OTR Faculty and students. 5. It is ironic that when OTR moved from. Headquarters Building to 1000 Glebe, the Agency authorized adequate quarters for the faculty and students but did not provide a most essential element to make the mission of OTR successful and satisfying in the new location. That element is a small library. (There is an area of approximately 1, 200 square feet in Glebe Building which, because of an impending OTR internal move, might be made available for a library. ) 6. The basic reference collections need not be large or very costly. a. A recommended "starter" reference collection is contained in Appendices I and II, "Basic List of Periodicals for Proposed OTR Library. " and "List of Basic Reference Books for Proposed OTR Library, " which are attached to this memorandum. In the case of the periodicals, OTR Schools and Staffs at Glebe Building are already receiving at least 23 of the 43 recom- mended periodicals. Placement of these peri- odicals in a central library would increase their circulation power. b. The present collections held by the individual OTR schools represent in nearly every case only the special interests of that school. The collections are small and most of the items ought to remain with the present faculties. 7. Areas for general reading and browsing and for serious study are needed. a. The general reader or browser is usually happy to sit at a reading table or in a lounge chair. SECRET 4 Approved For Release 2000/08/04: CIA-RDP78-06215A000300060018-1 Approved For Release 2000/08/04): d,, 3 78-06215A000300060018-1 b. In fact, many Career Trainees and other students are chagrined to find their highly publicized training program being conducted in an area with no library facilities for browsing and study. c. For the serious students carrels, accommodating up to 12 persons at a time. arranged in singles, doubles, or pinwheels (four linked together) can serve their needs. $. The OTR library envisaged at the Glebe Building would be largely a self-help operation to serve about 200 employees. a. Just to have a central library facility in the w t OTR quarters inhe building would satisfy most of the requirements of the users. b. The library could be manned by two alert administrative and clerical personnel (08-9/11 and CGS-5/7) from the Office of Training. c. Any non-routine requests for information could be passed to the Reference Branch personnel at the CIA Library. d. The CIA Library already does the catalog- ing for the library at the This service wou a avai a e to the Glebe library as well. e. The CIA Library would also offer counsel and assistance in the selection of new materials for the Glebe library. 9. The library at the Language School has a potential clientele of 300 - 350 faculty and students. There is no question that this library should be continued. It is expected that the present managerial changes in the Language School will be reflected also in the improvement of the management of the library. Therefore, it is not necessary for CRS to take over the operation of the library at this time. It is recommended SECRET Approved For Release 2000/08/04: CIA-RDP78-06215A000300060018-1 Approved For Release 2000/088iRTP78-06215A000300060018-1 that OTR select a promising clerical or administrative person for on- the-job training at the CIA Library. Then with the same support that is proposed for the library at Glebe, the Language School library should be able to improve and expand its service, including perhaps that to other OTR units in the Ros_3lyn area. be continued with assist- 10. The OTR library at the offers assist- 25X1A once to about 1000 students and staff a year. As the Inspector General's Survey indicates it is a well-run establishment. The relationship between it and the CIA Library is highly satisfactory. Frequent contact Is maintained and the librarian occasionally 25X1A visits Headquarters to brief the CIA Library staff on her operation. Should the present librarian be reassigned, the CIA Library would be prepared to give on-the-job training to the replacement. It. In final summary, it is recommended that a small library be established immediately at 1000 Glebe and the two library units at ance from CRS as outlined above. CIA Librarian, CRS 3 0 JUL 1969 Chief, Plans and Management Office of Training SECRET Atts : Attachment A - Appendex I Basic List of Periodicals for Proposed QTR Library Attachment B - Appendex iI List of Basic Reference Books for Proposed OTR Library Approved For Release 2000/08/04: CIA-RDP78-06215A000300060018-1