REGULATIONS UNDER THE GOVERNMENT EMPLOYEES TRAINING ACT GOVERNING (1) REDUCTIONS IN PAYMENTS TO EMPLOYEES AND (2) ABSORPTION OF COSTS OF TRAINING PROGRAMS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-06365A001200030030-4
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 3
• Document Creation Date: December 9, 2016
• Document Release Date: August 23, 2000
• Sequence Number: 30
• Publication Date: February 13, 1959
• Content Type: REGULATION

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EXECUTIVE OFFICE OF THE PRESIDENT
BUREAU OF THE BUDGET
WASHINGTON 25. D. C.
February 13, 1959
CIRCULAR NO. A-48
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLIS}Th E 'S
SUBJECT: Regulations under the Government Employees Training Act
governing (1) reductions in payments to employees and
(2) absorption of costs of training programs
1. Purpose. In accordance with sections 19(c) and 23(a),
respectively, of the Government Employees Training Act (72 Stat. 327),
this Circular prescribes regulations for (1) reductions in Government
payments to officers and employees on account of contributions or awards
incident to training in non-Government facilities, or payments incident
to attendance at meetings, and (2) absorption of costs of training pro-
grams, previously covered by Bureau of the Budget Bulletin No. 59-4 of
November 3, 1958, which is hereby rescinded.
2. Reductions in payments to employees.
a. Coverage. Subject to the exceptions in section 4 of the act,
the regulations prescribed in paragraph 2 apply to civilian
officers and employees of the executive departments, independ-
ent establishments, Government-owned or Government-controlled
corporations subject to title I or title II of the Government
Corporation Control Act, and other agencies of the executive
branch; officers of the Coast and Geodetic Survey, Department
of Commerce; and civilian officers and employees of the General
Accounting Office, the Library of Congress, the Government
Printing Office, and the municipal government of the District
of Columbia. All such officers and employees and all such
departments, independent establishments and agencies are here-
after referred to in paragraph 2 as "employees" and "agencies,"
respectively.
b. Agency responsibilities.
(1) Section 2(g) of Executive Order No. 10800 of January 15,
1959, and the regulations issued by the Civil Service
Commission under section 4(b) of that order prescribe
the conditions under which agency heads may approve the
acceptance by employees of contributions and awards
incident to training, and payments incident to attendance
of meetings, under section 19(a) of the act, from the
organizations described therein. These organizations are
hereafter referred to in paragraph 2 as "donors."
(No. A-48)
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(2)
Agency heads shall provide adequate safeguards to assure
that the following regulations are carried out:
(a) Where an approved payment by a donor fully covers
expenses incident to training in a non-Government
facility, or travel, subsistence, or other expenses
incident to attendance at a meeting, the agency
shall not pay for such expenses or shall recover
payments previously made in the manner described
in (c), below.
(b) if an approved payment by a donor does not fully
cover expenses described in (1) above, theagency may,,
in-
to the extent authorized by law and regulation,
cluding sections 10 and 19(b) of the act, pay an
amount considered sufficient to cover the balance of
the expenses. If an amount in excess of such balance
has been previously paid by the agency, such amount
shall be recovered from the employee in the manner
described in (c), below.
(c) Recoveries of payments, as provided in (a) and (b)
above, shall be made in the manner prescribed by
regulations of the agency concerned issued under the
act of July 15, 195+ (5 U.S.C. 46d and e).
(d) No reduction in payment by an agency is required
where an approved contribution or award to an employee
covers types of expenses which the agency is not
authorized to pay. For example, where an agency
authorizes travel expenses of an employee, including
per diem in lieu of subsistence, and transportation
expenses of his immediate family and household goods
and personal effects to a training location, no re-
duction in payment by the agency is required if an
approved contribution or award covers subsistence
expenses of the family en route and expenses incurred
by the employee in establishing himself and the fam-
ily at the training location.
(e) Expense data shall be obtained from employees or
donors in such detail as the agency head deems neces-
sary in order to carry out these regulations.
3. Absorption of costs of training programs.
a. Extent of absorption. Subsection (a) of section 23 of the act
provides as follows: "The Director of the Bureau of the Budget
is authorized and directed to provide by regulation for the
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absorption by the respective departments, from the respective
applicable appropriations or funds available for the fiscal
year in which this Act is enacted, and for each succeeding
fiscal year, to such extent as the Director deems practicable,
of the costs of the training programs and plans provided for
by this Act."
(1) Agencies will be expected to give a high priority to
training programs in distributing available funds and
other agency resources. The benefits to be obtained from
the act offer ample incentive for absorption of costs.
(2) Requests for appropriation increases for this,purpose will
be considered only where the agency head has shown that
(a) the improvement in public service, or other benefit
will be so great as clearly to outweigh the lack of dollar
savings to cover costs, and (b) there are no requirements
of lesser priority in the agency which can be set aside
or deferred to provide funds for the training program.
(3) The costs of carrying out the act will ordinarily be in-
cluded within the regular activity classification in the
budget presentation, without separate identification in
the printed schedzal.es.
b. Effect of absorption on ei to nt. Subsection (b) of section
T3-37-We ae provides as follows: "Nothing contained in sub-
section (a) of this section shall be held or considered to
require (1) the separation from the service of any individual
by reduction in force or other personnel action or (2) the
placing of any individual in a leave-without-pay status."
c. Administration. Each agency should plan and administer its
training activities accordingly.
MAURICE H. STANS
Director
(No. A-48)
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