STAFFING AUTORIZATION SYSTEM

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-07181R000200050028-2
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 6
• Document Creation Date: December 19, 2016
• Document Release Date: October 18, 2005
• Sequence Number: 28
• Content Type: OUTLINE

Approved For Release 2005/12/14: CIA-RDP78-07181 R000200050028-2
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STAFFING AUTHORIZATION SYSTEM
1 - SYSTEM WORK PLAN
2 - SYSTEM TIME ESTIMATES BY PHASE
3 - MANPOWER REQUIREMENTS
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STAFFING COMPLEMENT SYSTEM
(T/O)
PROBLEM DEFINITION
Examine the processes associated with the Staffing
Complement (T/O) and Position Control Register (PCR)
and determine if improvements in recording and
reporting techniques are needed, and feasible.
SCOPE
OBJECTIVES
a) Provide a capability for rapid change to the
Agency T/O resulting from Staffing Complement
Change Notification - Form 261.
Provide a data exchange capability between the
Staffing Complement System and the Manpower
Control System to enable users to remotely
interrogate and monitor the status and relationship
of man-to-job information.
c) Establish a control of positions, vacancies, and
ceiling allocations as required.
d) Provide for file design and data management
capabilities in the Staffing Complement System
and the Manpower Control System in order to
consolidate information and provide a query
system resulting in the elimination of the
Manual Position Inventory (PI) function in the
Office of Personnel.
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Using an exception method technique, automatically
prepare Position Control Registers (PCR)at the
time that an established percent of change in a
given organization has been exceeded.
f) Prepare Position Control Registers on a selection
basis, and when requested, as well as on a
regular schedule.
g)
Provide an interface and automatic cross-index
with the Manpower Control System.to control the
edit and validation process associated with
requests for personnel change.
h) Provide for safeguarding the integrity and security
of compartmented data.
i) Provide for the capability of flagging positions
that fall within requirements contained in the
Language Development Program -
BENEFITS
a) An effective file update and reporting capability
will provide users with information on a more
timely basis.
Flag, for management attention, critical or
unusual conditions of people-to-job relationships
leading to an effective decision making process.
c) Elimination of the manual Position Inventory will
provide for the:
Elimination of clerical effort in
maintaining the manual P1,
Reduction in floor space required
for the manual tub files,
o - Redeployment of PI personnel in
order to facilitate the staffing
of the Data Management & Communications
Center,
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o Elimination of the manual effort
in preparing flexoline-strips,
o Elimination of the clerical effort
associated with preparation of
Standard Form 7 (Service Record Card).
Reduction in the number of recurring reports.
SOLUTION
a) Establish a data base responsive to present
management needs.
b) Examine all phases of interaction with the
Manpower Control Subsystem to ensure the
validity, accuracy, and currency of data.
c) Establish a plan for the. implementation of
exception reporting techniques well in advance
of system design.
d) Elimination of duplicate position (slot)
numbers. (Currently each office has position
numbers that are duplicated in all other offices,
such as position number 0001. An alphanumeric
arrangement of slot numbers has been devised
in which each slot number is a unique number.)
e) Based on a system of inquiry criteria, a single
inquiry can be made to access man and/or position
data.
WORK PLAN FOR SOLUTION OF PROBLEM
The gathering and analysis of facts pertinent to the
design of a computer system to meet the objectives
will continue. The plan will follow the four phases
of the overall SIPS plan.
a) Study and evaluate the present mode of operations
within PMCD, O/P in terms of preparation, submission,
and dissemination of T/O changes. . '
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b) Perform an extensive study of the present coding
procedures associated with the mechanical
processing of T/O changes and determine if a
better method can be used to eliminate or
replace the present T/O sequence numbering concept.
Design a numbering system of organizational codes
and position numbers more responsive to Agency
needs, as well as providing an enhancement to
future computer techniques and capabilities.
Design the Staffing Complement System to
provide an immediate update and response capability
in order to expedite the validation processes
applied to requests for personnel action.
Inherent in the design consideration of the Staffing
Complement System and the Manpower Control System
is the necessity for providing query linkage
options that on control conditions will query BOTH
systems, or to query each system independent of
the other.
f) Study the need for redesigning the Staffing
Complement Change Notice Form 261 to provide for:
The possibility that machine coding
can be accomplished at the time of
preparation (PMCD), and
a A tear-off coding tab approach suitable
to introduction as machine input.
Reverse the processing cycle in distributing
Staffing Complement Change Notices - Form 261,
so that the distribution is dependent on successful
update by the computer system before Agency
dissemination is made.
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