NPIC REQUISITION NO. 5500-2583-64 (VOUCHER 64-100, 134)

• Document Type: CREST
• Collection: NGA Records (Formerly NIMA)
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78B04747A000100010002-8
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 5
• Document Creation Date: December 28, 2016
• Document Release Date: April 10, 2001
• Sequence Number: 2
• Publication Date: January 28, 1964
• Content Type: MEMO

+- ? OPTIONAL FORM NO. 10
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TTNTTE STATES G(% RNME
SECRET
Memorandum
Assistant for Administration) NPIC
Chief, Procurement Division, OL
1964
DATE: 2 6
SUBJECT: NPIC Requisition No. 5500-2583-64 (Voucher 64-100, 134)
1. Subject requisition is for the services of a
Company technical representative to be provided on a full time basis
at NPIC for the period 1 October 1963 through 30 June 1964.
2. During the period 19 September through 19 December 1963,
negotiations were conducted with this firm in an attempt to fulfill
the requirements of this requisition. At the time the negotiator
received the proposal for this work from
on 19 September
25X1A
it was pointed out to their representative,
the price proposed appeared unreasonably high.
that
was asked
25X1A
at that time to submit an analysis of the price to permit a better
evaluation. This was submitted to the negotiator by
25X1A
letter dated 24 September. 25X1A
3. The daily rate proposed for this work by was
This proposal was considered to be unreasonable because
of the following:
a. It included an unusually high per diem rate of $16.00
per day for the entire period of the contract.
b. It was based on a profit rate of which is quite
high for the type of contract proposed.
25X1A c. The - rate was to be paid for the entire period
regardless of any sick or annual leave taken by
d. It was based on an overall G & A rate of - which
is quite high, particularly for services performed outside the
Contractor's facility.
e. It provided for termination with seven days notice.
4. The proposed Contractor appeared uninterested in any nego-
tiation of the above proposal and was very slow in replying to any
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of the negotiator's proposals. However, he did eventually agree
that the included an allowance for leave and that no charges
would be made for days that - would be on leave.
5. The negotiator was not satisfied with the results of the
negotiations up to this point. In view of his awareness of the
urgent and vital importance for the somewhat unique services of
however, the negotiator presented the case to the
Procurement Evaluation Committee of the Office of Logistics on 8
October 1963 for guidance. of NPIC attended
this meeting. During this meeting and the several meetings there-
after in the NPIC and OL, it was agreed that the cost of this
service would be unrealistically high, that the services were vitally
needed. During this time it was proposed that a "scope of work" be
prepared by - and that a fixed price contract be negotiated
based on this and the requirement for a final report.
agreed that he would try to do this but later indicated that this
would not be practicable because the nature of the work is such
that it would be as assigned on a day to day basis not susceptible
to a "scope of work" delineation.
6. As a result of the above, the negotiator continued during
November 1963 in an attempt to negotiate a reasonable arrangement
for the required services. Failing otherwise in getting any kind
of a concession, on 22 November the negotiator made an offer of
- per day to the Contractor's representative with the under-
standing that:
a. This would be an all inclusive rate except for reim-
bursement for reasonable moving expense (expected to be rela-
tively minor since and his family would be occupying
a furnished apartment) and for transportation while in travel
status (expected to be tourist class insofar as possible).
b. Leave or holiday days not to be charged to the Govern-
ment.
c. Termination to be on seven days notice by either party.
If terminated by the Contractor, or for just cause
the return move of not to be at Government expense.
The Contractor's representative agreed to consider this pro-
posal and call the negotiator back. Not haviftg.heard from the
Contractor's representative, about a week later the negotiator
contacted the Contractor's representative and determined that the
offer made by the negotiator was not acceptable to
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SECRET
After some negotiation, the negotiator made a final offer of
per day. The Contractor's representative agreed to take this offer
25X1A to management and advise the negotiator of their decision within the
day. The negotiator heard nothing from After several
later attempts, the negotiator was finally successful in contacting
25X1A the Contractor's representative on 19 December 1963. At that time
it was stated that was not interested in this proposal
25X1A as such at that time and that the only way that - might be
made available would be for a da or a few days at a time for special
25X1A jobs at the convenience of
25X1A
7. The negotiator immediately advised office of
vmr~ 25X1A the position as indicated in paragraph 6 above. In
view of this situation, the negotiator was advised that there was
no interest in the arrangement offered and the requisition would be
cancelled to close this case.
8. In the event you still have a requirement for this type
of service, a solicitation of proposals for such should be arranged
with the OL Procurement Liaison Officer to
NPIC.
Distribution:
Orig. & 2 - Addressee
1 - Official File (64-loo, 134+)
1 - Deputy Chief/PD
1 - Chief/CB
1 - Chrono
OL/PD/CB/ICS ~: ch/2383 (28 January 1964)
SECRET GROUP I
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 INTERNAL [] CONFIDENTIAL SEC11A
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ROUTING AND RECORD SHEr1'
SUBJECT: (Optional)
NFIC Requisition No. 5500-2583-64 (Voucher 64-100) 134)
TO: (Officer designation, room number, and I DATE
Assistant for
25XIA Administration, NPIC
COMMENTS (Number each comment to show from whom
to whom. Draw a line across column after each comment.)
I 25X1A
.-u
gad ooo2-$^ U1kkSStm
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