EXCESSIVE DELAY IN THE NEGOTIATION OF A CONTRACT(Sanitized) FOR THE DESIGN OF A SITE PREPARATION(Sanitized)

• Document Type: CREST
• Collection: NGA Records (Formerly NIMA)
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78B04747A000200030088-1
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 4
• Document Creation Date: December 28, 2016
• Document Release Date: August 12, 2002
• Sequence Number: 88
• Publication Date: October 29, 1968
• Content Type: MF

Approved For Release 2002/08/28 : CIA-RDZ48B04747A000200030088-1
MEMORANDUM FOR: Chief, Logistics Branch/SSD/`1SSC/NPIC
Excessive Delay in the Negotiation of a Contract
for the Design
o a Site Preparationj
1. The purpose of this memorandum is to direct attention to
a dela ed lead time in negotiatin a contract
for the design of theSite Preparation
A chronological sequence of events Mows:
15 as
NPIC received conce t drawin s and a construction cost
estimate for theSite.
(b)
25X1A
I
25X1A
25X1A
25X1A
25X1A
25X1A
25X1A
25X1
25X1A
Logistics Branch requested from PPBS, NPIC's fan account
number for funding the site preparation. PPBS, 25X1A
requested more information on the cost estimate which was given
Iwas told we could not go forward with the de-
sign phase until we received authority to spend the money. 25X1A
(c) 12July 1968
Logistics Branch to draft a memorandum for
the DDI and DDS concurrence and approval.
(d) 23 July 1968
A rough draft directed to the Chief,LSD/OL, through DDI
and DDS requesting authorization to accomplish necessary altera-
tions, was forwarded to the Chief,TSSG's office for editing,prior
to final typing.
Declass Review by NIMA/DOD
Approved For Release 2002/08/28: CIA-RDP78B04747A0 02060-oerB8-1
SECRET tlown;Fer., end `
Y ~`B`iG3.;11ii^afl0h `
25X1A
(a) 8 July 1968
 Approved For Release 2002/ Pei A-RDP7,iW04747A000200030088-1
(Page 2
(e) l3 August 1968
A final memorandum directed to the Director of Logis-
tics, through the DDI and DDS left NPIC. This memorandum signed
by the Director of NPIC, requested that authorization be granted
and a work request issued to GSA to accomplish alterations and
modifications necessary to prepare the site. In addition, in
paragraph one of this memorandum, it specifically stated that
wort should be completed b 15 Au ust 1969,to meet the scheduled
installation date for the equipment.
(f) 22 August 195$
The memorandum of 13 August 1968, requesting authori-
zation to prepare the site, was concurred by 1.)epury
Director of Intelligence.
(g) 4 Sew tier-- 198
The memorandum of lS August 1968 esting approval
for the site preparation, was approved by
the Deputy Director for Support. A footnote appended to NPICs
return copy, stated that request for the site preparation was 25X1A
approved with the understanding that;
1. The work request for GSA should be issued only after
preliminary drawings and specifications have been reviewed by
RECD/OL, and the Design and Construction Division, Region 3, GSA.
2. That drawings and
memorandum (paragraph three) are actually
final.
25X1A
(h) 5 September 1968
The Logistics Branch received a co.- of a solicited
d win it prom the firm
ra g
ki
25X1A
25X1A
nl
proposal to prepare wor
as estab-
In this proposal, a fee ~Iw
lished for the des gn phase, with the fee proposal subject to
negotiations and change if not accepted within thirty days after
2 5X1A
5 September 1968.
Approved For Release 2002/08/28 : CIA-RDP78B04747A000200030088rleiedea iraa aatomati:
1-u i., ,.1
SECRET
dn!r.radng aad
dedas'i`iaiian
 S T
Approved For Release 2002/08/28 : CIA-RDWB04747A000200030088-1
(Page 3)
(i) 23 Sept ember 1968
A memorandum to the Chief, RECD/OL, from the Executive
Officer, TSSG, requested RECD/OL to concur and engage C
to prepare drawings for theite.
25X1A
25X1A
( j ) 15 October 1968
A courtesy copy of a memorandum addressed to the Chief,
LSD/OL, from the Chief, RECD/OL, was received in the Logistics
Branch, NPIC. This memorandum approved the concept drawings
referred in the footnote of the memorandum of 13 August 1968.
Further, it stat dathat this office (RECD/OL) hasr~,oaobjection
n-
in-
to the selection
formally received the concurrence of GSA in this selection.
Further, it stated a letter forwardina the work order to GSA
should cite the reasons for the use as the
designers of the site. In addition, an attachment to this mem-
orandum contained a scope of work (paragraph four) to wit;
the construction contract should provide for the completion of
all contract work prior to 19 August 1969. In connection with
this requirement, a CPM network should be specified targeting
site completion on that date.
(k) 21 October 1968
The Chief, BSS/SSD/TSSG, visited
Langley this date to asce status of negotiations of
this contract between GSA He was told by
that the memorandum cited in paragraph (i), had been
received in LSD and action was being taken in the offices of
Logistics Services Division.
(1) 25 October 1968
The Chief, BSS/SSD/TSSG, queried as to the
status of the contract and was informed that
DDS office, required further justification from RECD/OL, and
that he had hand carried such informatio
day.
25 October 1968
Memorandum to GSA typed in
to the Chief, LSD/OL.
office and sent
25X1A
25X1A
25X1A
25X1A
25X1A
25X1A
25X1A
Approved For Release 2002/08/28 : CIA-RDP78B04747A000200 gOC8811 aucaw:
yy~p-~~g d?mnnralmg n6
SECRET ; .aEltlGaiI Qi1
 SECRET
Approved For Release 2002/08/28 : CIA-RDPZBB04747A000200030088-1
(Page 4)
(n) 28 October 1961
Memorandum sent to Chief, LSD, to the Director of
Logistics for his signature.
3. An analysis of the chronological order of events cited in para-3 1/
months to graph two above, shows that througheall of2the channeisowe papreer
work from the Logistics Branch
required to go through for a simple contract to benegotiated with
an outside contractor. As you are aware through past experiences, GSA ing and
the average time for a sites preparation
haveuconsta tly maintained
sources, is approximately one year.
that this site must be prepared,
conclusian, readied to
August 1969. Our logical
euin 1our site preparation
are a minimum of. 2 1/2 months behin~ntime
necessary to receive the equipmen
4. As a result of this undue delay in moving paper work throughout , we can the various established channels
cont act. It isAaawellSknown factethatt
a costly overrun in the =s engaged solely in the
ninety per cent of the personnel . The design and the fabrication of the hicht w~lnhave toebelborne yirrPrC
labor cost per month vr
for this 2 1/2 months delay ntsise preparation. because new tech-
nicians cannot be trained
25X1A
25X1A
P9rdrdIVVGaa VI 1\GIGQJG LVVL/VV/LV VIA-1\Vr I VVV?r1 ?r1 AVVVLVVVJVVVV-1 ;