PROCEDURES FOR ISSUANCE OF WORK ORDERS

• Document Type: CREST
• Collection: NGA Records (Formerly NIMA)
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78B04747A002300040022-9
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 2
• Document Creation Date: December 28, 2016
• Document Release Date: November 30, 2001
• Sequence Number: 22
• Content Type: REGULATION

Approved F#lease 2002/01/02: CIA-RDP781304 002300040022-9
PROCEDURE FOR ISSUANCE OF WORK ORDERSI
The purpose and intent of the Work Order type Task Order is to provide
a quick reaction capability under which urgent work assignments of limited
but import;ant scope be placed with and c leted by the Contractor within
the shortest reasonable time and with a minimum of papa ark. Ta`this end
the.fo ing procedure is prescribed:
A. The responsible requisitioning authority will provide the
Contracting Officer with the names of technical re esentatives who
are to be authorized to place Work Orders directly with the Contractor.
In the interests of proper coordination of requirements and funds allotted
to. the Task Order, the number of technical representatives authorized to
act on any single Task Order should be limited. The Contracting Officer
reserves the right to limit or reduce the number of authorized representa-
tives.
B. The Contracting Officer will advise the Contractor of those
designated as authorized technical representatives. This will be done
in such manner as to avoid use of last names.
C. Designated technical representatives may
with the Contractor either verbally or in writing.
within the general scope of the Task Order. The W
bered consecutively and this same number will appl
Work Order later written by the Technical Officer
Contracting Officer. Each Work Order should be no
maintained by the technical representative.
p. Contractor will proceed with the work. C
submit in writing a s ized statement of the wo:
and cost proposal. The cost proposal should be at
to indicate estimated labor hours and dollars, mat
cost percentages, and proposed fee or profit. The
copies of this statement will be mailed directly t
sentative in accordance with mailing instructions
The statement will bear the Work Order serial numb
technical representative.
hen place Wort, Orders
Each Work Order must be
?k Orders will be num-
to the confirming
Od donfirmed by the
ed in a r sinpl.e log
retract or will then
k, delivery schedule,
ted in such form as
vial. costs,' indirect
original and two (2)
the technical repre-
.ssued by that office.
,r agreed upon by the
E. The technical representative will, upon receipt of the work
statement and cost proposal from the Contractor, type up the Work Order
in an original and four (4) copies, attach one (1) copy of the work
statement and a copy of the cost proposal* to the.*ork Order and forward
them to the Contracting Officer. In preparing the Work Order, the tech-
nical representative will fill'in the following it ma
1. Return Address of Contracting Office
2. Date Work Order is Typed
3. Name and Address of Contractor and Attention
4. Contract No.
Declass Review by NIMA / DoD
Approved For Release 2002/01/02 : CIA-RDP78B04741A002300040022-9
 Approved F@elease 2002/01/02: CIA-RDP78B04 002300040022-9
5. Task Order No.
6. Work Order No.
7. Effective Date of Work Order
8. Amount of Fixed Fee or Fixed Price,
Contract Admin Section will insert this
information. I
9. Amount of Estimated Costs or Estimated Price,
4
s
Contract Admin Section will insert th
information.
10.
Classification of Item(s) per se.
11.
Classification of Association of Sponso
r.
12.
Name of Contracting Officer 1
13.
Scope of Work or Supplies and Services
Furnished, as applicable.
to
be
14.
Pricing of Items, on Schedule, if_applic
able.
15.
Performance Period/Delivery Schedule.
16.
Consignee
17.
Overtime Premium Authorized, if any.
F. The Contracting Officer will, upon receipt of the Work Order from
the technical representative, resolve with the Contractor any questions re-
lative to cost, fee, or profit as well as those of a legal or contractual
nature, if any. The Contracting Officer will type the price or the fee
agreed upon and the estimated cost. He will then si ,,mail the Work Order
to the Contractor, and make appropriate distributionI of the copies.
0. Each Work Order written under this Task Order shall not exceed Five
Thousand Dollars and No Cents ($5,000.00); however, 1ork'Orders exceeding
this limitation may be written. rovided prior a ro 1 of the Contracliq&
Officer is obtained. Any request for such approval st include acost
breakdown and the facts of the case.
H. The technical representatives shall not app:
ment property to be acquired or furnished under a wo
limitation does not refer to property being modified
ove or authorize Govern-
k order assignment. This
or refurbished.
1. The technical representatives are responsib a for certifying to the
Contracting Officer receipt of the equipment or sere ces supplied under the
Work Order.
J. Work Orders are not to be used in lieu of requisitions and purchase
orders'for procurement of "property".
K. Work Order Task Orders are limited to the c rent Fiscal Year fund-
ing and should be limited to amounts which may reasoably be expected to be
expended.
Contracting Officer
NOTE: * Technical representative should indicate in writing on the cost
proposal his agreement or any disagreement with labor or material cost ele-
ments of the estimated cost. This information will be utilized by the Con-
tract Administrator in resolving any questions relative to the cost or to
the fee.
Approved For Release 2002/01/02 : CIA-RDP78BO4747AO02300040022-9