CONTRACTUAL DOCUMENTATION TO BE SUPPLIED BY CONTRACTORS

• Document Type: CREST
• Collection: NGA Records (Formerly NIMA)
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78B04770A002200040003-2
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 8
• Document Creation Date: December 28, 2016
• Document Release Date: July 7, 2006
• Sequence Number: 3
• Publication Date: August 31, 1966
• Content Type: REQ

Approved For Release 2006/07107: CIA-RDP78B04770A002200040003-2
Specification No. DB-1001
Issue Date: 31 August 1866
CONTRACTUAL DOCUMENTATION TO BE SUPPLIED BY CONTRACTORS
1.1 This Specification covers the contractual documentation to be
supplied by contractors in the performance of Research and
Development contracts.
2. REQUIREMENTS
2.1 General - In order to maintain proper control the progress
and funding of Research and Development contracts, it is
necessary that certain orderly reporting be accomplished by
the Contractor on a regularly scheduled basis.
2.1.1 All documentation submitted by the Contractor shall
bear the control number assigned by the Contracting
Officer's Technical Representative. This control
number shall appear on all correspondence, reports,
etc., submitted by the contractor under the contract.
2.2 Types of Reports - The following types of reports shall be
submitted by the contractor. Specific reports shall include,
but not necessarily be limited to, the designated information.
2.2.1 Monthly - A monthly report shall be prepared as of the
last working day of each calendar month. The first
monthly report shall be prepared as of the last working
day of the first full calendar month subsequent to the
date of contract. Monthly reports shall be mailed. so
as to reac'r~ the consignee(s), stated in the contract,
not later than the first business day after the
fifteenth of the month following the reporting period.
Each Monthly report shall provide the following, with
negative reporting if applicable.
2.2.1.1 A statement of the activity on the project
during the month and the percentage of work
completed as of the reporting date.
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Y ~ Specifi~ion No. DB-1001
2.2.1.2 A statement of the planned activity for the
next month.
2.2.1.3 A statement of pending, unresolved technical
problems.
2.2.1.x+ A statement of pending, unresolved contractual
problems.
2.2.1.5 A statement for the record, of agreements or
understandings reached orally during the
reporting period on technical matters not
requiring the approval of the Contracting
Officer.
2.2.1.6 A statement of any proposed change, agreement
or understanding which requires the approval of
the Contracting Officer. The contractor is
cautioned not to proceed in a situation re-
quiring the prior approval of the Contracting
Officer until such approval has been obtained.
In situations requiring correspondence with
the Contracting Officer, a complimentary copy
shall be forwarded, simultaneously, directly
to the Contracting Officer's Technical Rep-
resentative.
2.2.1.7 A statement of unanswered, unresolved matters,
unanswered correspondence, etc., and whether
delinquency is attributed to the contractor or
to the Government.
2.2.1.8 Status of funds. The format shown in Enclosure
1 shall be used to report the status of funds.
All applicable items shall be reported. If no
expenditures or obligations have been incurred
for a specific item, the word "None" shall be
entered in the space assigned for the dollar
amount.
2.2.2 Final Report - The final report shall be submitted to
the Contracting Officer's Technical Representative on or
before the thirtieth day following completion of the work
under the contract. This report shall cover the entire
design and~or development work accomplished during the
period of performance and shall contain a section covering
the work performed under each of the tasks set forth in
the Work Statements. The report shall state concisely but
completely the major problems encountered, the apparent
cause of the problems, the problem solutions and an
evaluation of the solutions based on actual application
of the solutions.
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.?
Specification No. DB-1001
2,2,3 Installation Engineering Data - Whenever hardware is a
deliverable item under a contract the contractor shall
provide the Installation Engineering Data requested on
Enclosure 2. The Contracting Officer's Technical
Representative shall provide the blank forms to the
Contractor, Preliminary data shall be submitted to the
Contracting Officer's Technical Representative at six
months and again at three months prior to the delivery
date of the equipment. Final data shall be submitted
by the contractor not less than thirty days prior to
the delivery of the equipment.
2.2.3.1 The outline drawing, submitted with the
Installation Engineering Data form shall show:
(a) the orientation of the equipment within
the work area for normal equipment useage,
(b) the exact location of all external
connections,
(c) the clearance required around the equip-
ment for access to all removeable panels,
doors, etc.
(d) the location of mounting points and type
of mounting required.
2.3. Delivery of Reports - All monthly reports and the Final
report shall be forwarded by the contractor to the Consignee(s)
specified in the contract. The contractor shall forward
each report in the number of copies specified in the contract,
2.3.1 The Installation Engineering Data form plus the
outline drawing shall be forwarded to the Con-
tracting Officer's Technical Representative.
 _. . ' , : Approved For Release 2006/07107: CIA-RDP78B04770A002200040003-2
Speci~'ication No. DB-1001
Statement of Funds as of 30 September 19XX (See Note 1)
a.
Total paid as of 31 August 19XX
XX,XXX
b.
Paid during September 19XX
X,XXX
c?
Mate
Sub-total
i
l
a.
r
a
:
Total paid as of 31 August 19XX
X,XXX
b.
Paid during September 19XX
XXX
c?
Sub-total
3. Services (sub-contracts, etc.):
a. Total paid as of 31 August 19~ X,XXX
b. Paid during September 19XX XXX
c. Sub-total
~+. Total expenditures as of 30 September 19XX XX,XXX
5? Obligations:
a.
Sub-contract
paid
W/ABC Co., amount not yet
X,XXX
b.
Sub-contract
paid
W/DEF Co., amount not yet
}~
c.
Material ordered but not yet paid for XXX
Sub-total X ~ ~{}~
6. Estimates of Future Expenditures:
a. Estimate of labor required X,XXX
b. Estimate of material required ~{X
c. Proposed sub-contracts }{~{X
Sub-total
Total XX,XXX
 Approved For Release 2006/07107: CIA-RDP78B04770A002200040003-2
Specification No. DB-1001
1. All amounts shown above must include overhead, G8cA, handling
charges, fees, etc.
 , ' .: Approved For Release 2006/07107: CIA-RDP78B04770A002200040003-2
. ~ Sp~ication No. DB-1001
IlVSTALLATION ENGINEERING DA1^A
Date form completed
(See Remarks at end of form) Tentative ~7 Valid until
Final data ~~
I. INSTRUMENT
A. Name of instrument:
B. Manufacturer:
C. Contract number:
D. Delivery date: Tentative: Final:
II. PHYSICAL, FEATURES
A. Sub-assemblies:
1. Number of dub-assemblies:
2. Largest sub-assembly: Weight lbs; H x W x " D
3. Heaviest sub-assembly: Weight lbs; -"" H x " W x D
B. Assembled instrument:
1. Number of major components:
2. Largest component: Weight lb s; H x W x '" D
3. Heaviest component: Weight lb s; H x W x " D
~+. Total floor space required after assembly, including maintenance access
space. Ft. In. High x _Ft. _In. Wide x Ft. In. Deep.
5? Total weight of assembled instrument: lbs~
C. Type of base of mount: Flat 3-point suspension ; ~+-point suspension
D. Does the instrument have built-in mobility? Yes No
E. Is the instrument particularly sensitive to vibration? Yes No
Will the instrument generate vibration? Yes No
F. Are any special or unusual tools or fixtures necessary or adviseable for
the installation of the maintenance of this instrument? Yes No
If "Yes," please describe: '-
III. UTILITIES
A. Electrical: AC ~
1. Voltage Volts ~ Volts Volts
2. Current Amps phase fps
3? Frequency cps
~+. Nr. of phases ph
5? Nr. of wires
6. Power required Watts Watts
7. Power factor (Leading) (Lagging)
8. Type of outlet: Two prong three prong Twist lock _; Perm.
9? Type of ground: Building conduit Direct earth ground
10. Should the instrument be shielded, either from external electromagnetic
signals or to prevent interference with other equipment? Yes No
If "Yes," to what extent?
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Enclosure 2
Revised 166
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B. Air conditioning:
1. Desired environment: Room air temperature
humidity of -~ ~ ~.
of ~ of
2. Input Air: Is a direct connection necessary? yes No
Adviseable? Yes No ; If "Yes," what is the connector type and
Relative humid~.ty
size? Recommended input air temperture ?F ~ oF.
the maximum particle
cu. ft.
Output Air:
Yes No
_~O ~ ?~o. If input air must be filtered, what is
size in microns? What particle count?
Is a direct connection to the return air duct necessary?
Adviseable? yes No Connector type and size?
Output air temperature ~.{ ?F. Relative
humidity o ~~o. Output heat BTU Flow of CFL^~I. Is
output air toxic? Yes No ; Noxious? Yes No
C. Plumbing:
1. Is water required? Yes
2. Type of water re uired:
Tap of ~ _ of
Tempered _ of ~ _ oF'
If filtered, give maximum
maximum permissible
3. Pipe required:
Galvanized
Stainless Steel "~
~+. Floor drain:
Diameter of drain
Plastic drain?
5. Are any chemical
"Yes," state the
range, flow rate
each solution
_ No ; Pressure PSIG, flow GPM.
Deionized of ~ of
Filtered of ~ -' ?F
permissible particle size in microns and the
count. microns particles~cu. ft.
Copper Size
Plastic Type of connector
solutions
nature of
in appropriate units
6. Size of pipes and connectors
and the filtration necessary for
D. Compressed air:
Is compressed air required? Yes No Water free? Oil Free?
Type and size of connector? Pressure PSIG. Flow in CFM
Maximum , minimum , average
E. Vacuum:
Is vacuum required? Yes No Pressure PSIA or (inches of
water) (millimeters of mercure). Displacement in CFM, maximum ,
minimum , average Type and Size of connectors .
F. Peripheral Devices:
Will the instrument be connected to any peripheral devices such as a
computer or data input or data output device? Yes No If "Yes,"
give, in detail, the nature of the connection to the peripheral.device such
as coaxial cable, multiple wire connector, etc.
IV. REMARKS
A. Use additional sheets if more space is required for environmental conditions
or utilities not mentioned above.
B. Submit three typed copies of the completed form to the Technical
Representative.
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Enclosure 2
Galvanized drain?
Glass drain?
used in the device? Yes No
the solution(s), permissible temperature
 Approved For Release 2006/07107: CIA-RDP78B04770A002200040003-2
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C. Attach three copies of a dimensioned outline drawing of each major component
and of the completed assembly. Include the estimated weight of each major
component and of the completed assembly. Indicate, on the outline drawing
of the completed assembly, the space required for access to the instrument
for maintenance.
D. If a question does not apply to the instrument, insert "N~A" (Not Applicable)
in the appropriate blank space.
Information provided by:
Signature
Position or job title
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Enclosure 2