ANTICIPATED OVERRUN OF PROJECT #10197, VIEWGRAPH MAKER (Sanitized)

• Document Type: CREST
• Collection: NGA Records (Formerly NIMA)
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78B04770A002800010027-3
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 10
• Document Creation Date: December 28, 2016
• Document Release Date: May 18, 2005
• Sequence Number: 27
• Publication Date: September 18, 1967
• Content Type: MFR

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NPIC/TDS/D-1020-67
18 September 1967
MEMORANDUM FOR THE RECORD
SUBJECT: Anticipated Overrun of Project #10197, Viewgraph Maker
25X1
1. Historical Background.
A Project Suggestion Form (PSF #118) for a viewgraph maker was
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itt
d
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e
on 2
May 1966 by of the Publications Division iI
01
a former member o the Technical Development Staff evaluated
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nd f
lt
a
e
that a modified I Platemaster using the process
2 5X1
(Reference NPIC/P&DS/D/6-1583, 16 September 1966) would meet the project
requirements. The Imagery Analysis Service expressed interest in this
s stem on 3 October 1966 (Reference IAD/OSS-220/66). On 2 November 1966
25X1 I Isubmitted a technical proposal (171/66) for a Viewgraph Maker. The
Publications Division indicated approval of the proposed material and
25X1 =equipment in NPIC/PD 2-67. The Imagery Analysis Service likewise
concurred via IAD/OSS-256/66.
25X1
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2. Contractual Matters
On 4 November 1966 quoted a straight fixed price of
for two Viewgraph Makers. n march 1967 they raised their quote o
a fixed price of I This increase was due to increased Over-
head and G&A. rates incurred during the period required for the approval
process. Contracting Officer, NPIC, on 31 March 1967
(memo att mentioned a cost-type contract with the opinion that it
could be less expensive. While there was a difference of opinion within
our staff on which type of contract should be pursued, it was decided to
use the cost plus incentive fee contract.
as
and the target fee was The con rac
date was 13 April 1967 an e period of performance was to be from
13 April 1967 to 14 August 1967.
3. Contract Monitoring
25X1 I land I made trips to on 21 April and 12 May 1967.
During these visits we discussed the design of the Viewgraph Maker. The
contractor encountered no apparent serious technical problems in his design.
25X1 During May 1967 left the Technical Development Staff and
I assumed responsibilities as project monitor of this contract. The
contractor's monthly reports for April, May, and June 1967 all estimated that
the project cost would exactly equal the target cost of the contract.
Declass Review by NGA.
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SUBJECT: Anticipated Overrun of Project #10197, Viewgraph Maker
On 11 August 1967 I visited II to discuss an anticipated
overrun on another contract. I specifically questioned
as to the status of funds for the Viewgraph Maker contract. He assure me
at that time that 0 did not anticipate an overrun on contract
During the following week I called project engineer
for this contract, and again requested information concerning the status of
the funds. He did not foresee any financial difficulties and in fact,
thought that he could possibly produce the two Viewgraph Makers for less
than the target costs.
During the week of 21 August,I called and requested a
visit with me on 21 August but gave no indication of the purpose of the
visit. He arrived at NPIC on 24 August and informed me that he anticipated
an overrun of approximately He said that the overrun
was in part due to increased overhead and G&A rates. When I asked him what
the possibilities were for reducing this overrun he mentioned the alterna-
tive of furnishing only one Viewgraph Maker instead of the two originally
specified by the contract. I reminded him to check the details of the con-
tract since there was probably a provision requiring him to incur no
additional costs. I also suggested that he would be required to furnish
data on costs to complete for the contract.
I were notified
of this overrun. I Iwas to re-evalute his Staff's requirement for
the Viewgraph Maker. He notified me shortly after that his Staff's re-
quirement had diminished and that if sufficient funds could be saved, the
procurement of their View raph Maker should be reconsidered. This information
was required from as rapidly as possible in order to minimize
delays that could cos e government additional funds. Also, the contractor
needed more time to furnish two costs to complete; one for supplying both
Viewgraph Makers and the other for furnishing only one Viewgraph Maker. Had
IAS's reply been to the effect of still requiring their equipment, I could
have saved this time.
I called 0 on 6 September and 8 September and mentioned that their
monthl re ort was overdue and asked when their cost data would be supplied.
informed me that he would furnish me the cost data sometime
during the week of September 11.
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visited NPIC on September 14, 1967. auditor 25
from the Ames Building, and I discussed the overrun. cost analysis presented
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SUBJECT: Anticipated Overrun of Project #10197, Viewgraph Maker
at that time is attached. I also delivered the July
monthly report. The July monthly report still showed that the estimated
costs to complete were within the original target cost of the contract.
However, as shown in the cost analysis, made as of 14 August, only two
weeks later, an additional 0 are estimated for the completion of the
work. has shown that they did not make realistic cost estimates at
any time before or during the period of the contract.
4. Alternatives
The following alternatives are presented with preliminary cost data.
These figures will be updated as soon as further information is received
a
a. Cancel the contract-Cost approximately I If the contract
is cancelled, no assembled equipment will be received. Unfinished parts,
unground lenses and other components will be of little value to NPIC.
b. Require all components to be finished and assemble equipment at
NPIC-Cost a roximatel (This cost is uncertain
at this time since has not been presented with this alternative.)
informed me that most of the components are completed but that
he has not as yet spent more than the contract target cost. I then suggested
that the overrun would be consumed almost entirely in assembly, debugging
and final report writing. He did not confirm this suggestion but said that
he would furnish more up to date figures on expenditures. If we can obtain
all components at near the original contract target cost, then perhaps
our Equipment Performance Staff could assemble it.
c. Change scope to re uire only one Viewgraph Maker to be delivered-
Cost a roximatel Even if only one Viewgraph
Maker is made an overrun will still occur. Credit will be received for some
of the parts of the other unit.
d. Require both View ra h Makers to be delivered-Cost approximately
the second Viewgraph
Maker can be procurre .
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e. Send a letter to responsible 0 administrative personnel suggest- 25
ing that they absorb a portion of the overrun costs. Since some of the
overrun costs were due to poor financial estimates and control by Opersonnel, 25
might be willing to pay some of these costs. Of course, if this approach
does not produce a favorable reply by~ we would still be faced with 25
selecting one of the previous memtioned alternatives.
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fir,
Umtf
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Support Systems rant , Development Staff, TDS
Attachments:
A--PSF#118
B--NPIC/P&DS/D/6-1583
C--IAD/OSS-220/66
D--NPIC/PD 2-67
E--IAD/OSS-256/66
F--Memo, Ch/DS/TDS, 31 March 1967
G Cost Analysis
H- Proposals for Automatic Viewgraph Generator., dated 2 Nov 66
Dis ri. ution:
Original - Route And File
1 - Originator
2 - NPIC/TDS/DS
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BEST COPY
A VAILABLE
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C.LASSIl'F 1CAT-ION
_ 2n / 5
Date of Suggestion
PROJECT C G : T%ON P;.1 (PSF )
TO: Chairman, P&DS Pro,;ect Evabuation Committee
1. Name "of Suggestor
2. Brief Explanation' -?o 1 l.r r eme
25X1
a
the many services the PD offe,-,..'s to components of NPIC i5 a briefing aid
service. In the process of this service, PD would like to have time to analyze,
create and produce briefing aids of the finest quality.
Uo~?rever, in many instances clients seek briefing assistance hours or even
i.. t s before facing their audience. 7o help these individuals, "Quickie" type
visuals are prepared. One of the oootac..es to fast visual aid service is the
lack
of an in-house r, ethod or process -;;c prcC,.ice near-instantaneous 82 x 1.0 inch film
positive images from variant sized oriE _'.als.
Although the photographic lab can tisfy this requirement on a long-term
ptSis, administrative time; competition with priority projects; and production
time precludes utilizing the photo lab services to meet PD's "Quick" time requirements.
3. Brief Description of Suggestion (Use Reverse Side if Necessary):
One method of producing near-instal -positives is via the PEP-3 polaroid
industrial camera. This process offers, --on ::. ous tone or line 2 7/8 x 3 3/4 inch
film positives in seconds. However no rocass or equipment is :. noi?i:: which can
produce in seconds (or even minutes x inch film positive image from variant
size originals. Such a process must ude least a 5X enlargement and reduction
factor, a capability for both conti-ruGaa tome or line film. and a process time ~+.
factor within a five minute limit (a shorter time factor is des-irable).
PD investigation reveals that the *as a camera called the 25X1
P'ho?o-modifier which, together wi materials, can produce
a line film positive in minutes. owev th equipment falls short of all require,-
:ents. in addition, the audiovisual division. of sells a 25X1
4ercury Diazo Enlarger which can make 8 x 10 inch Diazo fiLt enlargements direct 25X1
from lomm?through 3u x 4.inch original transparencies. The process time ranges
from six to ten minutes. Again this equipment does not satisfy all requi'erents.
DO NOT WRITE' IN TIES SPACE
Selected Project Suggestion Title:
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x 1C/i t& Ds/D/6-1583
16 September 1966.
Tir A0RA DUii FOR: Chairman, Plans and Dcv'elorment Staff Project
Evaluation Corcrnit?tec
T1IEOMH: Chief, Developmen Branch,, Plan s and Development
Staff
SU CT: PSF ,i'118 Titled "Vue ;raph 1daker"
An investigation of the above suggestion was conducted 'co deter-
mine validity and possible solutions be the problem as outlined by the
su gestor Pub ii C a eons Div rsion, Room 4r'- l6 . in
the past there have been several occ;' one '::'.'."z?? e PLiolications
Division has not been able to Sill L'm. _ f:'!"~i.~.?:'L' reauest for an
3 ~ vt X 10" Viewgrat,ph eproduc ti'? on ftam. var OL ei.e originals. TI 'e-
fore, the above suggestion apr;et: ^ There are no current
projects or other projects being would render this
suggestion ,LyLnecessary. An inve stig_-.,_-on o.' r a-pid access p _oto;'raphic
materials (resulting in a positive an original reflective
copy ?or transparency) was conducted. ~o .. the viewgraph require-
ment, materials such as
were considered. ;'ere e1L.r L hated due
to their slow speed an ae result.' ng excessive exposuzo for
enlargements. Also these materials require hi h energy ultra
violet light sources for maximum film s ,peed. are
both `diffusion transfer materials. Both materials have s Beds
fast enough for enlargingr, pu ;poses and. can be exposed to tungsten'
light. However, tc satisfy the suggest-ors requirement the
storage . The speed of the fir( t :, !: . a'i er than The
entire process from expos a ?;c:sti t~.ve requi es
approx mate y 20-25 seconds. Tat a_. _ Lir:ie would be in
mater. ia1 has definite advantages over 0 `.l.iie mater a
requires presoaking of the transfer Tha does no-L,
acid therefore requires a less cc,::a~licated ~:. cry for an lint: and
excess of 1 minute. , As for era .,.:._rc. of the investigation
indicated that an automated on caxr_era containing an
automatic transport and selected material,
requiring minim uxr_ a aouxit of hr?nilin;', be desii: c ble. : o
commercial equ.`-c=cnt is available t?:. ".. can solve the : U^~ csto s
requirement and handle the select-a:% in U CG~:O~..u' ely automated
sys t`em. However, modification of l he .:.ally
"Pla'teiemaker" to ceo mt~i' .'t : the .;elected maters a l voulcl
be a specific solution to the
is the supplier of material.. i-:.> PC is -,lvclved in sever a = ::,:_-
projects with and h_-,i3 hCc ;, ne 'icial L sso L J e ni
J_
with in the Bast. D :,cu ions with
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