R&D SUPPORT FOR PSG

• Document Type: CREST
• Collection: NGA Records (Formerly NIMA)
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78B05703A000200010028-3
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 8
• Document Creation Date: December 28, 2016
• Document Release Date: February 26, 2004
• Sequence Number: 28
• Publication Date: March 26, 1970
• Content Type: MF

Approved For R
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DECLASS REVIEW by NGA
FORM N0. REPLACES FORM 10?I01
1 AUG 54 101 WHICH MAY BE USED.
Approved For Release 2004/03/26 :CIA-RDP78B05703A000200010028-3
 Approved For Release 004/0/96 ? c~p_RnP7RBfl5~n~nnnn~nn010028-3
' MEMORANDUM FOR:
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 CENTER ' _ TING SLIP
q~~R~ove or a eas -3
DATE
Chief, RED/TSSG
c"~ ~ oved For F~elease
27 March 1970
John:
The attached memo
describes the support
RED is providing PSG Fi
also mentions past ~ some
of our present problems i
determin~.ng what is ex-
pected from RED in this
area. As I'm sure you
are aware, we would like
to provide close RFD
support in helping solve
some of their problems.
I believe the dialogue
that recently has opened
with PSG/REED should help
We will attempt to develo
a viable RFD effort in
their support starting in
FY-71.
I recommend this
memo be passed on to C
memo e asked what RED
effort was going into
supporting material
handling problems in PSG.
25X1
 SECRET
Approved Fo~Release 2004/03/26: CIA-RDP78B057~A000200010028-3
NPIC~TSSG~RED~SRB-025-70
26 March 1970
MEMORANDUM FOR: Chief, Research 8c Engineering Division, TSSG~NPIC
SUBJECT R&D Support for PSG
1. This memorandum has been prepared in an attempt to summarize
past events and where we may proceed with regard to a R&D program
addressing the Production Services Group workload and equipment relating
to non-computer, stored information and materials. Non-computer, stored
information is used herein as a subset of a larger field, generally
referred to as information science. The intent herein is to consider the
handling of information for which, due to the volume, low activity rate,
uniqueness, etc., it is impractical to consider storing and manipulating
in its entirety in a general purpose computer. Such information may,
however, be well suited to some degree of computer control or automation.
2. The Center's R&D component has, in the past, made several
attempts to initiate a Materials Handling Program to address the prob-
lems of preparing, storing, retrieving, controlling, transporting, and
etc., non-computer stored information and materials such as publications,
reports, photography, maps, and charts-with little success. The most
recent overall R&D effort addressing this problem was in 1967, when we
solicited proposals for a materials handling study and actually went
forward to the DDI with a request for contractual approval. Approval
.was not granted by the DDI for reasons of which I am uncertain, but
was apparently because of budget consideration and reluctance to engage
in R&D in a non PI, oriented effort. For additional details, see the
attached Development Objective and Approval Request. Since that time,
there have been a number of efforts tackling a portion of the problem;
the more notable of which are: the
report) Preliminary Study of Film Handlin within NPIC, and the 'Chip"
studies, including the Chip Implementation
Investigation. Each oz -~nese recenti er2ortis aadressed the film handling
problem with little or no emphasis on non-computer stored information or
other PSG handling problems.
3. For the past several months, we have been working very closely
with PSG~R&RD personnel in an attempt to better understand their prob-
lems. As a direct result of this liaison, they have made a comprehensive
review of what they consider to be their problem areas and have prepared
a requirements paper which will be of tremendous assistance in preparing
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 SECR~r
'~ Approved Fo~F2elease 2004/03/26: CIA-RDP78B057~`A000200010028-3
StTBJECT: R&D Support for PSG
a R8cD program in support of their operations. Additionally, we have been
collecting information on off-the-shelf products that may be of considera-
ble assistance to PSG~R&RD and have arranged an in-house demonstration
of one piece of equipment (ACCESS SYSTEM 60) of direct interest to them.
Included within their area of concern is the microfilm problem area.
R&RD~PSG is currently implementing a microfiche system to replace the
exhausted Minicard system. They regard the Microfiche system, as it is
currently structured, as an interim solution and are looking for a more
effective approach. I will not elaborate on the other R&RD problems
since the PSG paper is a more comprehensive description than I could
hope to summarize herein. It appears, however, that their requirements
can be categorized into two types: (1) functions which lend themselves
well to being integrated more closely within an electronic data processing
and microfilm environment, and (2) those functions which must remain
largely a physical transportation problem such as film. In either event,
serious consideration must be given to the degree of automation that
may be justifiable in terms of cost versus manpower constraints.
~+. To assist in the publication of reports, RED is currently pur-
suing the development of the 0 Graphic~Editorial Display System, and
are awaiting proposals for a Graphic Layout Display System. Another
potential task for reducing our publication production workload is
dependent on the direction we take in microfilming. Significant advance-
ments are being made in computer to microfilm (COM) devices which demon-
strate reduced computer printout and publication costs. It is probably
premature to consider a COM device for the immediate future but the
combination of a COM device coupled with the ~ and Graphic Display
Equipment is worthy of future consideration for rapid low cost prepara-
tion and dissemination of reports.
5. With respect to the procedures for ordering, obtaining, and
controlling photographic reproductions, there is a difference of opinion
as to the magnitude of the problems involved. It ranges from being
considered a satisfactory process by some PIs (probably those with high
priorities) to being a lengthy time delaying process by others. In
either event, it is an area worthy of looking into to see if some form
of manpower savings can be achieved at a minimal cast. Dependent on
the outcome of the duplication and distribution plan adopted for future
systems materials the reproduction requisition process may become a
significant problem area.
6. At this time, I feel it would be premature to make any manpower
saving estimates that may be realized through potential R&D efforts as
referred to above. It is my opinion, however, that the potential does
exist for achieving significant manpower savings within the Center.
The extent to which any manpower savings may be realized is subject
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SUBJECT: R&D Support for PSG
to an objective detailed analysis of the problem and weighting the results
of the analysis against the costs of automation or services deleted.
7. In conclusion, there have been no recent R&D efforts addressing
the overall non-computer stored information and materials handling pro-
cesses in which the Center is engaged; since, projects addressing this
area have been repeatedly turned down by management. These processes,
for the most part, are not unique to the PI process (although the informa-
tion or materials may be) and are similar to handling problems encountered
elsewhere in the Government or large corporations. What is unique,
however, is the approach we take in addressing our Information~Materials
handling processes, and a successful system applied elsewhere may be
extremely inefficient within the Center. At this time, I do not feel
that we have a sufficient enough understanding of the problems encountered
to make specific hardware oriented implementation recommendations. I
feel, however, that we must first conduct a study to analyze the overall
situation, then single out specific programs for implementation at a
later date. To date, we have not received the final ADP and Material
Handling Requirements paper prepared by R&1~.D~PSG. On receipt of this
paper, we will do an analysis of their requirements and recommend appro-
priate action for including in the FY-71 budget. Additionally, we will
continue to seek out and evaluate off-the-shelf equipment or techniques.
Befog effective ro ram can be implemented however e
a
our responsibilities for R&D in the information sciences.
25X1
Chief, Systems Research Branch,
TSSG~RED
Attachments:
Development Objective (20 Dec 6g)
NPIC~D-72-67
Distribution:
Orig. & 1 - Addressee
1 - TSSG~RED~SA
1 - TSSG~RED~SRB~CAS
2 - TSSG~RED~SRB
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 Approved For~2elease 2004/03/26: CIA-RDP78B0570'~A000200010028-3
DATE
REPLY REQUESTED
10 April 1970
-
SPEED LETTER
LETTER No.
YES
NO
TO ~ Executive Director, NPIC
FROM: Chief, Production Services Group
ATTN:
In reference to our working relationship with TSSG in the field of R&D, I think
the memorandum prepared by reflects the communications we have working with
TSSG, We plan to keep this going and expand on it, RRD has prepared and forwarded to
TSSG a paper they feel expresses their needs in materials handling and related fields.
RD is in the action but more on the equipment side. In some cases our internal program
is held up on specifics, such as for 0 we do not yet know the size of reels we will
be receiving (450/150 feet) or the number of copies of material. However, as these
details unfold we will continue to prepare ourselves and if additional R&D efforts are
needed, we will be working with TSSG to get these efforts underway and bring them to
conclusion.
.~,
SIGNATURE
REPLY
DATE
SIGNATURE
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