PRINTING SERVICES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78B05708A000400030003-4
• Release Decision: RIFPUB
• Original Classification: S
• Document Page Count: 10
• Document Creation Date: December 23, 2016
• Document Release Date: January 29, 2014
• Sequence Number: 3
• Publication Date: January 2, 1964
• Content Type: MEMO

NPIC ROUTING SLIP
Declassified and Approved For Release 2014/01/29:
CIA-RDP78B05708A000400030003-4
FROM:' a PiP2pnez.--,4-4.7e.4-7444a" DATE:
FOR YOUR
TO
INITIALS
DATE
DIR
/
MEM
DEP/DIR
EXEC/DIR
IMERZIVIE
ASST FOR OPS
ARM
ASST FOR ADMIN
FAUEdillri
iCeall
2--;
ASST FOR P&D
-
i?
_
....
-
.....
i
CH/CSD
CH/PSD.IV
CH/PD
CH/TID
CH/PAD
SIO/CIA (PID)
SIO/ARMY
SIO/NAVY
SIO/AF
LO/DIA
LO/NSA
REMARKS:
,f)Afito
Declassified and Approved For Release 2014/01/29: ?
CIA-RDP78B05708A000400030003-4
(OVER)
Declassified and Approved For Release 2014/01/29 :
CIA-RDP78605708A000400030003-4
'.
TRANSMITTAL SLIP
DATE 111.
a Jan 64
TO:
D/NPIC
ROOM NO.
6N212
BUILDING
Bldg 213
REMARKS:
FROM:
A/DDI/M
ROOM NO.
7E32
BUILDING
Hqs
EXTENSION
5338
Decla-s-sTfiecI;nd Approved For Release 2014/01/29: * GPO 1957-0-439445
CIA-RDP78605708A000400030003-4
(47)
'Declassified and Approved For Release 2014/01/29: CIA-RDP78B05708A000400030003-4
? S-E-C-R-E-T
2 January 1964
MEMORANDUM FOR: Deputy Director (Support)
SUBJECT Printing Services
REFERENCES (a) Report of ad hoc CIA Printing Committee,
19 December 1963, [transmitted under
cover of reference (0].
(b) DD/S Memorandum 63-5449, 20 December 1963
(c) Executive Director-Comptroller Action
Memorandum A-342, 20 December 1963
1. We have reviewed the report of the ad hoc CIA
Printing Committee and noted the various alternatives out-
lined in references (b) and (c) for reducing the DD/I burden
on the Printing Services Division.
2. Several of the programs referred to have been under
study for some time, not strictly from the viewpoint of their
impact on reproduction facilities, but, more to the point, as
to their responsiveness to Community intelligence needs. This,
we feel, is the much preferred approach, as is also suggested
in the Executive Director-Comptroller's memorandum itself.
Otherwise, the reproduction tail would end up wagging the
intelligence production dog. We realize, however, that the
present situation in PSD is such as to make a current downward
adjustment in workload imperative.
that:
3. In arriving at measures to be taken, we have noted
(a) The findings of the ad hoc CIA Printing
Committee are understandably based upon past statistics,
and a point by point response to their findings would
not necessarily give PSD the relief needed.
(b) An across-the-board cut is unlikely to pro-
vide the desired relief inasmuch as each of the four
plants involved has unique problems which are not
uniformly relatable to the individual DD/I programs
drawing on PSD for support.
(c) Many steps have already been taken, or are
being taken, by DD/I components designed to reduce
S-E-C-R-E-T
Declassified and Approved For Release 2014/01/29: CIA-RDP78B05708A000400030003-4
Declassified and Approved For Release 2014/01/29: CIA-RDP78B05708A000400030003-4
S-E-C-R-E-T
the load on PSD (e.g., the cooperative efforts of
FBID and PSD which have resulted in an appreciable
rollback of the number of books disseminated and
the simplification in dissemination; the revision
downward in NIS production, the number of NIS folios
to be put through PSD in FY 65 being programmed at
38,000, down 20% from the number published in FY 63,
and 15% from that estimated for FY 64).
4. We have issued to DD/I operating components the
guidance and direction set forth in Tab A. The injunction
to office heads to effectively keep printing and graphics
below present levels, coupled with the devotion of increased
and continuing attention to this problem should, we believe,
give PSD the relief sought (which, to be consistent with the
ad hoc committee's findings, would amount to an estimated
8% reduction).
5. Should it not prove to be necessary to take some of
the steps indicated, we would, of course, expect to be in-
formed--particularly as this might apply to the production
of NIS General Surveys (which must be expedited) and to
FBID White Books (an important program from a public relations
viewpoint).
6. On the other hand, if steps taken do not provide PSD
with the required relief, we shall either indicate further cuts
or transfer to DD/S the positions and monies necessary to meet
the needs.
7. With your permission, I would plan to work directly
with Chief, PSD to monitor the results of the current exercise
and to resolve problems arising from disagreements between
PSD and DD/I operating components.
8. By copy of this memorandum I am informing the
Executive Director-Comptroller that we consider these under-
takings as adequate responses to both reference, (b) and
-2-
S-E-C-R-E-T
Declassified and Approved For Release 2014/01/29: CIA-RDP78B05708A000400030003-4
Declassified and Approved For Release 2014/01/29: CIA-RDP78B05708A000400030003-4
S-E-C-R-E-T
reference (c) and that, therefore, no further action is required
at this time, either on your part or ours.
PAUL A. BOREL
Assistant Deputy Director
(Intelligence) for Management
dc: Executive Director-Comptroller
Attachments
Tab A - Proposed DD/I Interim Action in Relief of PSD
Tab B - Concept for Assigning Reproduction Priorities
-3-
S-E-C-R7E-T
Declassified and Approved For Release 2014/01/29: CIA-RDP78B05708A000400030003-4
Declassified and Approved For Release 2014/01/29: CIA-RDP78B05708A000400030003-4
IIP
TAB A
S-E-C-R-E-T
PROPOSED DDI INTERIM ACTION
IN RELIEF OF PSD
I. General
(a) DDI operating components are to be more diligent
in contacting PSD as early as possible in the
production planning stage in order to match cus-
tomer desires with PSD capabilities (both as to
techniques used and as to availability of plant
capacity).
(b) We shall seek to establish a practical means of
assigning reproduction priorities designed to
assist PSD in its scheduling problem.
(c) ADDI/M will serve as a point in the 0/DDI to be
contacted to resolve any difficulties between
DDI offices and PSD arising from conflicting
priorities or other matters (such as use of
overtime).
II. NIS
(a) Stretch out production where necessary but continue
giving relative priority to the General Survey.
(b) Review Chapter 2 costs to ascertain means of re-
ducing them.
(c) Reduce still further the use of multi-colord?where
not mandatory for analyst-to-reader communication.
(d) Stretch out production of Gazetteer.
(e) Review. FY 65 schedule of General Survey to relate
with Cartographic Division's capability.
III. OCI
(a) Use more stringent controls regarding the inclusion
of graphics so as to hold within a level 5% less
than present level.
(b) Review publications primarily designed for analyst-
to-analyst communication to reduce in number and
to shift method of providing copy from mats to
typing.
Declassified and Approved For Release 2014/01/29: CIA-RDP78B05708A000400030003-4 -
Declassified and Approved For Release 2014/01/29: CIA-RDP78B05708A000400030003-4
S-E-C-R-E-T
IV. FBID
(a) Expedite attempts at increasing amount of text
per page (e.g. use of 14 pitch typewriters in
lieu of 12).
(b) Cut size of Area books from 270,000 pages daily
to 250,000.
(c) Seek further means of cutting production of copies
of the White Book, and of reducing its size as well.
(d) Issue Broadcasting Stations of the World every
2 ?years instead of every 18 months.
(e) Seek further cuts in the production of number of
copies of Area books (keeping reserve stocks to
minimal levels).
V. ORR
(a) Reduce (by perhaps 50%) the use of overtime in
Cartographic Division (which in turn will reduce
number of graphics accepted and hence scheduled
for publication).
(b) Reduce to minimum cartographic proofs furnished
to customers, and reduce use of color to minimum
level commensurate with efficiency and cartographic
effectiveness.
(c) Reduce supplemental printing of reports on an
average of 50%.
(d) Explore means of reducing production of Travel
Folder City Maps.
VI. OCR
(a) Review handling of Hong Kong Reports and seek
further reduction in dependence of FDD on PSD.
(b) Go operational with DARE in BR as soon as possible
(thereby reducing microfilm BR load on Plant 1
by about 50% - from 612,000 to 3113,00q.
(c) Hold line on copies of BR publications disseminated
to the recently reduced level and review possibility
of reducing supplemental printing for stock.
(d) Purchase automatic photo equipment for GR and ab-
sorb load commensurate with capacity of this
equipment and recent single addition of a lab
man in GR.
- 2 -
S-E-C-R-E-T
Declassified and Approved For Release 2014/01/29: CIA-RDP78B05708A000400030003-4
Declassified and Approved For Release 2014/01/29: CIA-RDP78B05708A000400030003-4
lip
11,
? (e) Seek reduction of Xerox load in Plant 4 by
haying customer offices file NSA teletypecopy.
- 3 -
$-E-C-RE-T
Declassified and Approved For Release 2014/01/29: CIA-RDP78B05708A000400030003-4
Declassified and ApprovedFor Release 2014/01/29 : CIA-RDP78B05708A000400030003-4
fab Ii
CONCEPT FOR ASSIGNING
REPRODUCTION PRIORITIES
A workable system for assigning reproduction priorities
to intelligence products has two aspects: (1) ability to
distinguish between production efforts on the basis of urgency
of need (because of the level at which the request was levied,
the timeliness of the information being reported, or its
perishability); and (2) ability to justify a given level of
graphics (to improve the communication of substantive infor-
mation from analyst to reader or to increase the product's
eye-appeal).
We shall establish five categories (I, II, III, IV, V)
to govern relative urgency of reproduction, and five (A, B,
C, D, E) indicating authority to resort to a given level of
use of graphics. These two indicators, each with its own
message, will be used in concert (I-B, III-C).
To the extent possible, production series (e.g. NIEs)
will be assigned to categories in advance. This in an effort
to minimize the need to deal with products on an individual
basis, though we will always have unanticipated situations
or some which will rate treatment as exceptions.
Rough definition$ of these categories might be something
along the following lines:
Category Assigned Degree of Urgency
Crash
II Urgent
III Routine (programmed)
IV 'Routine (ad hoc)
V As can
Category Authorized Level of Graphics
A Anything goes
Extensive graphics, including
some eye-appeal
Moderate, multi-color,
substantive only
Single color, substantive only
No graphics
Declassified and Approved For Release 2014/01/29: CIA-RDP78B05708A000400030003-4
- Declassified and Approved For Release 2014/01/29: CIA-RDP78B05708A000400030003-4
? C-O-N-F-I-D-E-N-T-I-A-1,
Thus a special report for the President might carry a
I-A priority, indicating that it is to receive top handling
in getting it through PSD, as well as the propriety of
inclusion therein of any graphics thought to be desirable.
On the other hand, a given reports series might be rated
III-E, indicating that it should receive routine treatment,
but that no resources were to be expended upon graphics.
2
Declassified and Approved For Release 2014/01/29: CIA-RDP78B05708A000400030003-4