SUGGESTED PARTIAL RESPONSE TO MADAME BELLA ABZUG'S LETTER OF 10 JUNE 1976

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78M02660R000200070003-7
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 8
• Document Creation Date: December 16, 2016
• Document Release Date: September 21, 2004
• Sequence Number: 3
• Publication Date: June 24, 1976
• Content Type: MF

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24 June 1976
MEMORANDUM FOR: Assistant for Information, DDA
FROM
ief, Records ministration Branch
SUBJECT . Suggested Partial Response to Madame Bella Abzug's
Letter of 10 June 1976
1. The first paragraph of subject letter requests information as
to "the policies of [CIA] concerning records disposal, particularly
methods and procedures for transferring files and records to the National
Archives." She also asked for "a copy of [our] latest agreement with
NARS regarding transfer of papers and a schedule of the content [and
date] of the most recent transfer."
2. With regard to our methods and procedures of transferring
records to NARS, we follow the FPMR 101-11.411-3 on "direct transfers"
which states that such transfers "shall be initiated by Federal Agencies
by written request to the GSA."
3. The above procedure in answer to her second question is in
fact the latest agreement that CIA has with NARS regarding the transfer
of any records to that facility.
4. With regard to CIA's most recent transfer to NARS, attached
is a copy of a letter to NARS prepared by C/AARC, on transferring
167 feet of OSS films including an attachment isting these films. The
attached signed courier's receipt by NARS documents their receipt on
6 August 1975 and on 27 January 1976 the Agency received an official
accession notice from NARS, a copy of which is also attached.
5. Also attached is a records shelf list of all other recent
inter-Agency transfers of CIA records.
6. The other requests in the Chairwoman's letter would probably
be more appropriately answered by Office of Security and OGC.
Attachments: a/s
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6 August 1.975
Mr.' William T. Murphy
Office of the National Archives
National Archives and Records Service
National Archives Building.
Seventh Street and Pennsylvania Avenue, N.W.
Washington, D. C. 20408
Dear Mr. Murphy.: .
Attached hereto are three lists which we hope will be
helpful in your inventory of the.164 reels of Office of
Strategic Services motion picture film that I am trans-
ferring to your custody today.
The first itemizes the eleven classified films which
have been separated from the whole and placed in a single
box.
The second notes three unclassified reels "charged out"
that I am to deliver to you within the near future. The
third lists all 156 unclassified films, including the three,
.which.we are offering to the National Archives.
STAT
Chiet, gene chives
Central Intelligence Agency
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 Approved For Release 2004/10/07 : CIA-RDP78MO266OR000200070003-7
FROM
CIA Archives
TO.. Mr. William T.. Murphy ENVELOPE (S)
Nationals 1V@S UI 1R f PACKAGE (S)
19 1
Room 20E (963-6015) /`
ORFGINATOR: Do NOT COMPLETE THIS COPY BELOW THIS LINE. REMOVE THIS COPY
IF LOG DATA IS TO BE ADDED ON COPIES Z AND -3. 'INSERT ONLY THIS COPY IN THE
WINDOW POCKET, OR ATTACH SECURELY TO ENVELOPE OR PACKAGE WITHOUT A
WINDOW POCKET.
~ ~:~.1r4C{;ft~ L
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GC?URj R'S RECEIPT
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GENERAL SERVICES ADMINISTRATION
Accession Inventory
Accession Job No. NN-376-10
Record Group 226
Agency of Custody: Agency Archives
Central Intelligence Agency
Washington, DC 20505
Location of Depository: Audiovisual Archives Division
Office of the National Archives
Washington, DC 20408
The following Accession inventory is hereby agreed to by the undersigned
duly authorized representatives of the agency named above and of the
Archivist of the United States, respectively; and the records are accepted
for deposit with the National Archives of the United States.
Description of Records: 167 motion picture subjects produced or acquired
by the Office of Strategic Services during World War II relating to such
subjects as geography, training of commando units, events in the China-
Burma-India Theater, guerilla and partisan units, and Nazi. Germany. The
film is generally in the form of 16mm projection prints with 34 negatives
and 2 masters included. It is all safety film.
Restrictions on the Use of Records: The majority of these films are made
available without restriction. El items, however, are either "secret"
or "classified" due to. the "interest" of the U.S. Air Force and Army and
It is expected that these items will
be declassified after the other agencies are consulted. CIA would have
no objection to declassification.
Condition of Records: Fair to good.
Volume of Records: 18 cubic feet.
Executed in duplicate at
A.D. 1976.
Representing the Central ntel en e Agency
w t__Ik
senting the A chivist of the United States
this e 7 -66 day of
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 ^ UNCLASSIFIED
A %P1 c O ZC 220O4f49/OF~ 4rR RE)P. -__ ?-?-----? ---- _OQ -
ROUTING AND RECORD SHEET
SUBJECT: (Optional)
FROM:
George L. Cary
EXTENSION
NO.
OLC: 76-1735/a
Legislative Counsel
DATE
TO: (Officer designation, room number, and
building)
D
_
ATE
OFFICER'S
COMMENTS (Number each comment to show from wh
1. DDCI
RECEIVED
FORWARDED
(j
INITIALS
om
to whom. Draw a line across column after each comment,)
Director
.
7~
The attached, for your
2,
signature, is in response to
Representative Bella AbzugIs
request inquiring into the policies
3.
of this Agency regarding records
disposal, particularly methods
and
d
f
4.
proce
ures
or transferring
files and records to the National
A
5.
6.
ORGE L
CARY
.
Legislative Counsel
10.
12.
13.
14.
15.
FORM
'
3-62
61 O USEDITIO S
ff SECRET F-1 CONFIDENTIAL ^ SEE ONi ^ UNCLASSIFIED
INTERNAL
^ USE ONLY
^ CONFIDENTIAL ^ SECRET
 r
';ELLA t AEZUG. N.Y., CHAIRWOMAN
LEO J. AN, eALIF. Approved
JOHN CONYER' R., MIC.
TORSE ACDONALDH, MASS.
JOHN'- . MOSS, CALIF.
MICHAEL HARRINGTON. MASS.
ANDREW MAGUIRE, N.J.
ANTHONY MOFFETT. CONN.
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NINETY-FOURTH CONGRESS
Co11are of the Aniteb'tatess
3Qou a of 1epre0entutibeo
GOVERNMENT INFORMATION AND INDIVIDUAL RIGHTS
SUBCOMMITTEE
OF THE
COMMITTEE ON GOVERNMENT OPERATIONS
RAYBURN HOUSE OFFICE BUILDING, ROOM B-349-B-C
WASHINGTON, D.C. 20515
June 10, 1976
Honorable George Bush
Director
Central Intelligence Agency
Washington, D.C. 20505
Dear Director Bush:
This Subcommittee has oversight and legislative jurisdiction of
records maintenance policies of federal agencies. In this connection,
we are writing to inquire into the policies of your department or agency
concerning records disposal, particularly methods and procedures for
transferring files and records to the National Archives. We would
appreciate it if you would supply the subcommittee with a copy of your
latest agreement with the National Archives regarding transfer-of papers
and a schedule of the content of the most recent transfer. Please also
supply the date of the most recent transfer.
We also would like to know your policy on the removal of papers by
the'Secretary, agency head or other Presidential appointees upon expira-
tion of their terms. If your policy allows for the removal of "personal"
papers, please set forth the method, if any, whereby, a determination is
made between "personal" and official papers.
Also, what restrictions, if any, are imposed on the removal by an
agency official of copies of government documents or other information
generated by that official? Are distinctions made between removal of
such papers by Presidential appointees as opposed to agency civil servants?
In the last ten years, have there been any instances of administra-
tive penalties imposed or prosecutions brought against any agency employee
or official, or former employee or official, for the unauthorized taking
or destruction of government records? If so, please supply details.
We would appreciate your early reply to this iruiry.
Sinr.erel
BELLS . ABZUG
Chairwoman
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