FUNCTION OF REGISTRY

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78S05452A000100030024-8
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 20
• Document Creation Date: December 9, 2016
• Document Release Date: November 27, 2000
• Sequence Number: 24
• Publication Date: January 20, 1951
• Content Type: REPORT

Approved For Rejeas8IJ0j
FVNGT/ON OF tf &/s TRr
Effective 20 Jarnu
Order No. 143'41, the Off is
wa3 establihed.
The `ctim and
is to px'ovi4 t't`a4Jl .teas
tgr4t n;a bro esnin ,
rvicing . of an reports
received byto Offtce e
3. Responsibilities
of all cables,, pouches and
Office of Cunicatioris,, .
Of r rOd amalytipal pr
establish it and operation
to insure the const a.t mov,
requiring action,, and the
to insure proper and quick
14. The legistrry plan
-RD78S05452A000100030024-8
*dance of VI
4
an4 eper
ion
the
P cont. system
pealso to 4ater .
aternauc `of a Central irate
ccessibi i ty.
guides for the use of all ]*vLs' ons
corineczion witi (a) writ: g Lid .anc' g of con ponc1ence,
pouches and other material :gad ( ) ix. the estabbli.nlmaent
of corplete and adequate sword cove:ez o and facilit ;.ea
for special projects and 1. -g rar) a 1r :"ormatLon and
historical background.
5. The Office of Corw.*,itcaations hl.eglstry is
designated as the TOP 3 CREJ 4 LA CO TLOL OFtilC :,,
responsible for all Top S eclat dol--.mmnts originated oy
ands/or received by the Of f i e of Corari 'icationa.
6, The order further Lrrocts tha* each office shall
nsstitute such internal con roll a id/o*c item as are
rtial to oarry out the $Sose of this directive.
7. Methods and ,:oroced oe L Or tae aocoi
of the foregoing are set fo i Luu the following pages.
Approved For Release 2001
IA-RDP78S05452A000100030024-8
irgr C mm nicatior
iloations Regietr,f
ty pf the Fief..
Operational -
oredaaed or
receipt sod dis,atch
Sectrrit',' ~ forrra.tior,
 Approved For Release 2001/0 RDP78SO5452A000100030024-8
VWITCT-
Security information
Plum:aer of Copies Rtuired
This is deter 2inod _)ar the 3rig.'Inating office
and distribution of all copies in U.cated. A MO cop r
must be attached which will be returned to originati.a ;
office by the Office of Co .wmLcatioas :fie istxy indJ.c; ting
date of pouching and pouc' zr
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,.;t curltV nfermatit)4
 Approved For Release 2001/03 P78S05452A000100030024-8
- Security lnformathn
Releasing of Cables W/ TH/// 7//}E o/`/ XA- Of COMd'4 UN1c,7/OA/S.
1. Effective 27 :I h 1952 D.ivisi on and Staff Chiefs
were authorized to re ,ease cables orig iLate I in tho Office
of Concatons, except as, Aio-f;zs
Cables on teat f r n o polic;;;r act/or of a
controversial nat 9e will be r Aeased by the
Assistant Director.
Cables aut:ore.zing the o (:mditares of funds
will be released by the A ,s i sti prat Director,
BB :ca+3e of direct cOic:ear.~i grit i :.tters of
personnel reassi ;nrac nt,y pros:iot:Lon a}ad/or rotation
and critical equip t *0_oc at:i ri, cables prepared
in :)C-.A ,rill be -cioase3 t-y )C--2 =3viar the releasing;
symbol AD/C s, a zt'acF tic t,c:d ).,y11- A :inl :strative
O.f.f icer or his deputy.
Authentication, of cities will bo performed
within the originating -vis on or staff. Release
of cables not limited, b Kr the u vv condit.L,~n.> will
be pertorned 'by 'Vas on L natirzg sta f or (livision,
such action being cont.i. ;eat on #'i,.], _ co )rc tion
by interested Agency Fund of'.ce cd visioas a 1 stairs.
2. Divis on and StV.i.'. Dop4t -Uefs are a.zthoriaed to
release cables in the absence oi. a O:: Chien.'.
3. Division, Staff chtof'a and their deputie vd ll f I Ie
#Q Ord, s-. n =turA3 t'.F $ fable .c'ec rrfaY,4 7'
a4-tJIovjfeQ 'fh
1 Confirnaation copies ion all ,.ablea processed d.,r
this new releas:ng ai:tthvrity tLl1 t)e roited to the Assistant
Director, the Ooputyr ASSi3tarit Director and the Executi
Officer with additional rout-L4, and 119 instrAatiors as
appropriate.
50 See Covert Cable E xa _ (;i dq & ;ers) for .inst::-actions
on preparation of Cal lea ands plus o:n 35-80,
NOTE: If a cable is to too pas 3sd through a J'orc;ign
Division it r,tust be deli :-xvc, wu . e istry in s~d'1'icient
time for delivery by courier to t u ,'oreign Divis .or, which
Division will then bo reopcns _Ulo J' or deliver; to the
Cable Secretariat. Deli ary to tic iie .stry must h by
15:)0 to allow for deliver,,, tv t, a : oroign Division, signor
Mare by them, and orw rtr.g -- Ltzc> (ai 1e ;vecretara at.
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 Approved For Release 200iQ;Q.:#CIA-RDP78S05452A000100030024-8
r 4Er i . 00; r
WwLiethods ?ic. Proced:ures
I. It is the intent of these a.Aructions to
provide guidance in the handling of m t 3r-i l ,)etween
the Office of Cammunic :tion :el,istr7 sand the Divisions
and/or Staffs of the Office of Con a. ia,,i_c,atic'ns and. of or.'
components of CIA and other? ac ,?r~ s r.t~a ,
II. The methods and prIcedures a-id reeponsl:.hilit ns
in connection with the operjti.on of the Re[.istry are set
forth herein.
A. INCOt`INO:
1, The Registry will scree-~i for material Vi=at
is not to be recorded ! and for-wand directly to
addressee, (books, p r:'_od'Lcals and outside advertis-
ing matter, unless cl s ai.rled, are ire this category,
since they are checked and recorded y acldressee)
2. Top Secret Co4trol natorlal trill be handled
by the Registry in tho sa;re Tianter as all other
classified material, accept that it till be reem ded
separately and proces$ed in accordance with pert nont
Top Secret Directives, There s no ez on to
the D + edure. (See procet zroa feted t:,nder Top ,secret,)
3. Cables (Act-Lop, Information, Confirmation,,
and Cry?rto), Dispatches, and co: Tespo rtdenee will be
reviewed to deter ndi,ne a )plica,.)la act .on,, routing,
and suspense ti r . R!forencad r~ o~cg ornd m teri al
willl, be indicated (who c avail&. e L thoaat great
delay).
Acct. on Will be assigned
and "Susparise Dates" ra:L 1
:Late Ouspcznse Dates -WL11
i xecutivo Offl ct r, D#,Vt';,ator ox Sts fs robe
approval for su cha. p~ os will )u rez ponsib;lo
recordint st cis chaan a ' th the I a iatry
5. The Registry ~rlll check the Suspense Date3
Record each week and recall outstxidi.nf; materl.,il
or notify the Divisiof s a,);)rose?iatni.
6. Routing * A "Control isntler" w: i be ass:1me
and cover sheet and routi.n g sUp filled out and
attached. (Porm 35-1, ;3ar:pl copy attached.)
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Security Information
 Approved For?Rellea se 2001 0 RDP78S05452A000100030024-8
Spcurijy ?nformafior
(a) The routin ; slLp will shmnr the
Control Number f'ox` f'ut?.xrC CJn ?',ntr" 1 .tons Re 'i .r f-
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Security Information
 Approved For Release 20~' Cl A%RDP78S05452A000100030024-8
Security Ir
1, All outgoing rnaterial..rrc t hie Cff_t':ce of
CcMunicat:ions willl be procOSs,d t'rrou t Office
of Com unicatioazs registry,, Room 2)24, building Lys.
Material going to other core zoni its of CU fi oi?.i the
Office of Com inicatioris will of ba rol.easoud by the
Registry unless it i's ar.:ir-eased _.:1 ;ire Poll' ng
maimer:
(a) The envelope sha:! l ]e ad zressf:: , i,o
the CIA Organ," atLc ;a;. t..b].e e. . X54,
OPC, IMP, etc.) and includo tit =i ,lding
and. r oo iz nuiiLi~3r, , Thri Q:?'TE? a 3( 3} Tit.Xt be
ol. pped to this .rack 4" tie ou goir1~;
material,
(b) The docAm,ent will have a Routing and
Record cover shoot cvi which * adfresaee's
name, room number and a . f.Ctl is mill appear.
(c) Paper clips shall r .,,t b{s ;x;;od in the
O. `.t`ioe of Coruituriications. Pa;)s_.'s shall ie
attached* when nece3tarz , by' .,h3 use of
staples or binder clips a. approprlatia, The
foregoing is not ap-)1f cut le iik the case of
correspondence orig.iaia.tec, by i othir cc poient
of CIA and sent to the C 'five o Cdn,,.xniaations
for coordination.
(d) All material rout 3d witiis n the O "fice
of Coi iursicatioraa to 0C, C X-1# OC>2, )C 4'
is to have a Routing a Record shoot in
order that com Tents coy a su ac.e. (P' rr.i No.
51-.lo Secret or spprc sx ..ate ccv r,) All
other Divisions and t : s will a$ .' x
appropriate cover shc.uts on nuatcri;i. being routed within or outside ti? W.fice o
Conmiunicatioria,
20 ketribers of all Divi jo:i aid s11 -1 w o have
occasion to ask for material from of ler? components of CL.
should arrange to have such riatur.U'?l sai.t to, them via 7f-:ice
of Co ii ' cats oz is Registry" 11-0011 2 r 2 ,a, 3~ .Ll i..ng Rye.
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Security Information
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Security Informa.t ur
Documents received. direc-t1 r t)y a
be reviewod by the office of Cox r"rznic-At .onV
determine whether recording Is
1 ? C o r i p i ce t>hh t~ a o :_s th 3tr uctions Till
greatly ass -.st in the ordarly comb of O.L. rnnteria1 and
will e elite its han(ll ;.ng.
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Security Infor at n
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Security in for rt~att n
1, The Office of Co xrure cat _one propares its own
pouches intended for Fieadgt rt ors of the various cor ni-
cations areas. Pouches so pr*pared wU:l_ ixc forwarded by
the pouch preparation units ( c para. '; below) directly
to CIA Registry for dispatch-TV to the io1dr
`ollowini :Ls a list of tae areas concerned to date:
aq
b.
ce
d.
f.
3, When activate l, t:ie followi.n , areas viii also ae
included:
a*
b*
d. -
1. Dispatches not intonded. for the ca: annications
area Headquarters listed a:=ov l will corit:L.nue to be handled
through the appropriate cover eha "ne3' ;s. (t?
Latin and South Arnerica' etc.)
;. The Office of Commi icat-.ons Registry will be
responsible for the preparation of all bat: lar7a poaches
which it is not equipped to l :ardlo. These large poucheE
will be prepared by the Cr;,n1tarka.tlr:.ei. Sect3oa, Standards
and Support Bran,chr, Cor unicit`_OflO Sea cr:Lty Divis Lon.
However, the ReCtstro ?r?_?'! co ~trr,7_ the a:~ sic rent cf pouch
numbers and. wills iyr wunbore for t;i 3 laarpe oo=.e r
prepared by Cr torat-m-4.el. SIr_.tion.
. a. Pouches x ill be prepared in accordance wi:i
existing CIA and Offic* of Co era, .cat:.Ons Rec ilat:.Lox.-s.
(see pertinent actraacte attached,, Ap)k3ndix I)
b, Comtnunicati.ons pouche+c will be numbered ;n a
separate series with oiLd'i e.re'r.j _)cgin iing with niv ibeer
OOl. Such pouch numb r3 serve as accession
numbers, which no longtr will ' t e used an correspondence
addressed to 71eadquarttrs of the comr4 a .cations areas.
When the n;a ;or 9999 IV reached to a iven stations
the number series will re,,rcex-t tc the Starting point
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25X1A6a
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Security Information
25X1A2d1
25X1A2d1
C. Divisions prepariztr, d etc !es acrd materials
for pouching W M forward them to Reiser unless
the dispatches include suf':ic?.ent t.aterial to mace a
~bu3J package.Such disn$.tches,, indicated wove,
win be forwarded irocyl to Cry iy. (. ai,za Waz-iol 5e tion,
notifying the Re istry of sar.^e.
5. Cr rptor .torioi Sect 1o t will co it nae to a aa1'e
cryptographic and technic?, Corr -, nicat::osns poachas interrslad
for other than communications area ieeu q u 'toz s. The
procedures astabli.shed or s?zch piouche;3 Yri11 remain in
effect.
7, Incor ing pouches will +.e it series
beginning with 1:001. This e:lorl o:3 u i1 c,)r ti nt e through
) 999 at which point it vUl revo.t Lo t 1a::,, 3t 'ting point
of 1001.
8. The cryptonym ~ has oeEa ass:L; dod as the
recognition syr of for :incomir ' col .";uric at.ion 3 )Dud' s.
Use of this cryotonym )ri the :i err lost a nvelar)e i.nsw.ures
unopened delivery by CIA. Registry 'o ti Office of
Comrsur ications Registry. Envelopes enclosed ;ri'tntn the
envelope addressed. HEyes Alone" to the Assistant
Director and envelo-o s narked will be 25X1 A2d 1
delivered ?unopened by Cowen. uitiations i istry to the
Assistant Director acid to the Chin,. Cat n.inic:ations Seciud.ty
Divis.on, respectively.
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Sej-aurit-,a ftforrnatiOn'
4MMUT4 Preparation o2 ' Dispatches
A tion
Dispatches are .a:'ined as nimaaruq nr
rrora overseas points t,r aaitted by
Air pouch, This includes U -L W tics omtaaauna.Ca? inns written
c? lications, except c ' )les and Rouch-Crary,
2. Form
l iapatche3 shah, Le $orwardad to the field in
duplicate on Vv white FOrzi No. .31-28 (Attachment A The
yellow Form, No. 51-2c, > (attach== t B) shall be used for the
car'Uon copy,
25X1A6a
a. The or C.
atear Mall ide i y all dispatches
appropriately a4 kL l CO1 FIDEI TIAL. S O
_JP SECRET in the spaces p ovide at-the top: and
bottom o the f r..s. The authenticat:.ng ol'Ti.cer s' all
be responsible for, deter:;J.n:ing that the c1tasil"ication
conforms with tkk e approp _ate military regulations
and CIA Securit Regulat: c,ns,
b, In the space marked TO shall be entered the
office addressed,, as follcowst
25X1A2e
c, In th3 $pac~ a rkdd ?W q.1 shall by typed:
COMi NI CAT CONS.
When it is deair d to brlr g a despatch to tie
of other than tha Chief of Station Attention::
M (pseurdonyj) sukr -a added urretor the date.
d. Document sy,3 41 a ed nur.s'oer shall be typed or
written in the space indicated for Dispatch Number,,
e, Corresp*ncienco tart gLnating In Headquarters will
be in the CY, ER3], DO and , t`.It1 series, An AIXIIN
number will be used ;. e ad, i L t `.on to "W33" n r ber3 on
supply corrcepon4enca. Policy correspondences, and
all correspondexnae s:A : ned i>y the ADI CO will tear OC
nu,ber,
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Soc~aritvr Irformation
 Approved For Release 2001/ A-RDP78S05452A000100030024-8
Security Information
The CYO Do, D :mod 0`1 211 Berk o$ will ae used for
all routine corre :,ondc de in the -.Pacific categories
1
co'v'ered by each of the o Lt inat n~; D '.vi.sionq , orStafff
and will :je sued by thJ Div _on Cr Staff Chief.
Any Security, Operational, En .naer'1.ng or Ad: in{ strv.tive
matters of a neon-routine.nattre3 will be for rtrd.ed over
the sifrnatu'et of the , c -.snd will Carry an OC riu1ri,Jer.
3 aU s aC'1'
a, Five categories of subjects are a1;thori . `or
completion of the "S~719J .ACT: t3eierai" line on the official
dispatch :Cora.
Policy
AdrlnistratLve
Operational
Security
Engineering
b. Examples of apprtopriate tc,;11cs to be included in
each of the general subjects J)rc serih '. above are listed belt t.
This list is not cor-prehensiv arrf-. can dcrve only a;ii a a ildc .
(1) Policy su ,#ects inc:.4de sanageirent ox blem ,
"mod rules", saec6.c:.l e - tuat,ions g,ddance d. visions,
initial project plaridng.
(2) Adr .i.nistrltive suhjoCts include Dr arization,
per8orl.nel, budget, d : i.p: `3r matters.
(3) Operatior.41 su 5jectti include base st# tion
operations, signal Ceritor ope:t .car-s, radio operations
including signal pl =s, radio tra;.: t is volumes, invEm -
tories of radio equ )r'cent; a-.r(at or erations; ard
comr;runi.cations trains .g (.)`` r)a-tonrwl.
(,) Security 0 hJects i:clude cryoto =raphic an:d
cover proccduros, t#rni i,ziAo:i and' physical sr urity
matters, a sst; frree-1t ! f xd iso oC cryj,tographic s,--stems,
and traffic statistics.
(S) : ng_ .neeria; e1%L.J j act3 inc .ud.e cor:struction
and contractural mot srs, rwo er s concerning; -atilit:ies
at a base, and info ati atnoerninf, equipm -nt operation
and utilization, am ?Aad"tirs for equip.nent
modification,
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0"I In. ~
~' s~r~4"ft'; ~r fug r atlo.
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Security. informati'o=
c. Correspondence on ? tzich the line of demsrcat:ion
between the several authoi-i jed general s zb jects cannot
be drawn distinctly =V carry two c=r moors general. suajects.
For eaxa lo, the subject line of a di.spateh may? apppe3r
as :follows:
SUBJECT s General w Operational/Security
Srecific .. Crypto Training of A?F NDLX I
ci. No rn.or+3 :har: one ppeci.fic subject should be
covered in a given dispatch.
e. Reference to prevtious coma m:Lcatiotrs ray be
made directly under S'';3JC' i) _r ca )its number, dispatch
rrar ber, symbol, and/or clt'i:o.
t, The body o1` the dd,pai:ch s is.11 l y typed in the
apace provided, 'i'ao originator of the resaagee shah. sign
his pseudonym over his tlpvsd p.io-, lorrpn on the white form
betow the messagee# as in a let-Lcer+
shall. sign his tr;.o name ova? his typed true
name on th': yellow f orra.
Enclosures shal). `,)e listed to left of ?the
signat,a.re,, typed on all curies, ar.d each copy checked
to show diotribr,tiono
Below list of etielos ire , '.nd "L-, ite rr *tion
copies, typed on all coiAes.
Below, identify-'- ng office: symbol and Initials of
the dictator and secretary anc: dsi.e. T-ia is typed. on
carbons only aL,ove the signature of the rrrleas:ing officer.
se ver a =ear on cry ,in an)urtesy and inzorn:a tion
Th
e
c. ices.
g. ,,,'hen a dispatch corcoodcd of More than ore page,
white and yellow dispatdi foriis Shall be :iseed for the first
pages and plain paper for th a ctis iing i.pa s 'Each page
must be numbered consecciita_vea1y, he originator shiL11
sign his pseudony^ri on t4ee List 2~a- a of the dispatci, for
the field, and his t]r ae n .mo on t`Ie lit page of U e file
copy, The coordinating o&Ticer s f all initial (tr to initials)
and the aithenticati..rg rid r e e , s;_n; oi..i 1cers aha '_ sigi
(true name) the yellow 4i patch f srT- tai ich is the 'i.rst
page.
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Ct
Securify Information
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b,
0010 3
lla rtry
be pic%ed up
oi.ng ct s1, to he da3.iv t
xwt yeah t'ie Offs e '
in order~obelogdo
he t clur*ior -- ober' w
'o Lng cam. Cs .ea *
o the
time to
thy' w
be held
or.gipat6- v:rl djEO
m e ie nut` o cat
or arter :2O on 5 u3day1
is responsible for the coo
release and livwy to th
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