GUIDELINES FOR PREPARING INTEROFFICE MEMORANDA

• Document Type: CREST
• Collection: NGA Records (Formerly NIMA)
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78T04759A009700010079-5
• Release Decision: RIPPUB
• Original Classification: T
• Document Page Count: 9
• Document Creation Date: December 28, 2016
• Document Release Date: September 25, 2003
• Sequence Number: 79
• Publication Date: December 1, 1970
• Content Type: MEMO

Approved For 9
elease 2031 2S1bCR
CENTRAL INTELLIGENCE AGENCY
Directorate of Intelligence
Imagery Analysis Service
SUBJECT: Guidelines for Preparing Interoffice Memoranda
Publications Officer.
079-5
Copy 142
PUBLICATIONS
December 1970
2X1
This document has been approved by the IAS Production Board. It
provides general guidance and specific instructions for preparing and 25X1A
disseminating interoffice memoranda. For further guidance see the IAS
Acting Director
magery Analysis Service
Distribution:
All Employees
DECLASS REVIEW by NIMA/DOD
25X1
GROUP 1: EXCLUDED FROM
AUTOMATIC DOWNGRADING
AND DECLASSIFICATION
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GUIDELINES FOR PREPARING INTEROFFICE MEMORANDA
These guidelines are designed to standardize and simplify the pre-
paration of interoffice memoranda in IAS.
Two formats are involved. One is the traditional self-contained
format shown in Example I. This format will be used for RSD memos to
DDP and for other IOM's which have four pages or less of typewritten
text, unless they are to receive multiple distribution requiring separate
transmittal memos. For the latter use the second format.
The second format, shown in Example 2, is more flexible. It involves
the use of a non-substantive transmittal memorandum at the SECRET classi-
f
fication.
typewritten
transmittal
our
This format will be used for IOM's which have more than
pages or will receive multiple distribution requiring separate
memoranda. Examples 3 4 5 and 6 are sample transmittal
memoranda for distribution to the
25X
1 C
organizations outside CIA and NPI .
In both formats, photos, drawings, maps, charts, graphs and tables
will be assigned figure or table numbers. The use of "attachments" and
"enclosures" should be virtually eliminated.
Because IOM's vary so much, no attempt is made here to dictate how
the body of the memos should look. The paragraphs may or may not be
numbered. In either case, headings and subheadings are encouraged
because they are helpful to the organization and readability of a memo.
Exceptions or problems in following these guidelines should be
handled on a case-by-case basis with the Publications Officer.
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Example I
IAS/Division-000/70
14 December 1970
Copy
MEMORANDUM FOR: Chief, Indochina Division, OER
ATTENTION:
THROUGH:
SUBJECT:
Chief, Requirements Branch, Reconnaissance Group, IRS
Communist Logistics Activity in the North Vietnamese
Panhandle
REFERENCE: (a) Requirement No. C-ERO-00,000, 20 July 1970
(b) CIA/IAS Project No. 050000
1. This memorandum is in response to your continuing requirement
------------------------------------------------------------------------
-------------------------------------------------------------------------
a. Coastal Shipping
Fifty-nine waterborne ----------------------------------------
The merchant ship --------------------------------------------
-------------------------------------------------------------------
--------------------------------------------------------------------
b. Rail Facilities
The Vinh Railyard --------------------------------------------
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Example I
3W
Construction work ____________________________________________
---------------------------------------------------------
Although there were __________________________________________
-------------------------------------------------------------------
d. Infiltration Routes
Photography of -----------------------------------------------
-------------------------------------------------------------------
Photography of -----------------------------------------------
-------------------------------------------------------------------
3. The following missions were ___________________________________
----------------------------------------------------------
4. Questions regarding this project ______________________________
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D
TOP SECRET
Acting Director
Imagery Analysis Service
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Example 2
Sample Transmittal. Place under proper control cover sheet.
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IAS/Division-000/70
14 December 1970
MEMORANDUM FOR: Chief, Systems Division, FMSAC
ATTENTION: Mr. John Doe
THROUGH: Chief, Requirements Branch, Reconnaissance Group, IRS
SUBJECT: Transmittal of Memorandum
REFERENCES: (a) Requirement No. C-DSO-00,000
(b) ]AS Project No. 050000
1. The attached memorandum,
requirement dated 18 May 1970.
is in response to your
2. Questions regarding this project may be directed to the imagery
analyst, of the Missile Systems Division, IAS on
This project is considered to be complete.
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25X1A
Acting Director
Imagery Analysis Service
Attachment:
As stated
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Example 2
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Directorate of Intelligence Copy
F-- I
SUBJECT: SS-NX-8 Related Activities at Nenoksa Missile Test Center, USSR
Introduction
This memorandum presents a photographic and mensural analysis of all
The information is presented in three sections. The first ---------
-------------------------------------------------------------------------
Changes Observed to Facilities
Associated with the SS-NX-8 Program
--------------------------------------------------------------------------
Probable Alignment/Calibration Device or Launch Tube Liner
During the summer of 1968 ------------------------------------------
Launch Tube Extension
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The launch tube extension I----------------------2 5X1 D
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Example 6
Sample Transmittal. Place under proper control cover sheet. Do not
include Distribution" on copies to addressee.
IAS/Division-000/70
14 December 1970
MEMORANDUM FOR: (U.S. Organization Outside CIA and NPIC)
SUBJECT: Transmittal of Memorandum
25X1
1. The attached memorandum, I I was prepared in response 25X1
to an internal CIA request. We think, however, that it may be of interest
to your organization, and we invite any comments you may wish to make.
Please be advised that the memorandum reflects the views of ]AS alone and
has not been coordinated with other components of CIA.
2. Questions or comments should be directed to the imagery analyst,
of the Air and Naval Branch/Military Division of IAS on
I
Acting Director
CIA Imagery Analysis Service
Attachment:
As stated
Distribution:
Orig - Addressee
I - Division/IAS
SECRET
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