PROCEDURES FOR INFORMING THE PAYROLLING OFFICE TO WHOSE ROLLS AN EMPLOYEE IS TRANSFERED AS TO (1) THE STATUS OF HIS FEDERAL GROUP LIFE INSURANCE, AND (2) THE NUMBER OF EXEMPTIONS CLAIMED BY THE EMPLOYEE FOR TAX PURPOSES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP79-00065A000100020005-3
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 2
• Document Creation Date: December 9, 2016
• Document Release Date: December 19, 2000
• Sequence Number: 5
• Content Type: MEMO

Office Ap o ed For Relea a 2001/ ? -RDW9-00065A000100020005-3
emora 2 ~L UNITED STATES GOVERNMENT
I IM
TO : Chief, Technical. Accounting Staff DATE:
SUBJECT: Procedures for Informing the Payrolling Office to Whose Rolls
an Employee is Transferred as to (1) The Status of His Federal
Group Life Insurance, and (2) The Number of Exemptions Claimed
by the Employee for Tax Purposes
1. A review was made of the procedures followed regarding the above
subject to determine their adequacy. Following are the results of
this review:
a. Federal Group Life Insurance Program
(1) Employees Participating in the Program
When an employee in this group transfers from the rolls
of one payrolling office to another, the transferor
payrolling office forwards a notice (copy attached) to
the transferee payrolling office which states the effective
date the employee was dropped from the rolls of the trans-
feror payrolling office, and the pay period date through
which insurance deductions have been made.
(2) Employees Eligible for Participation in Program Who Have
Submitted Waiver of Insurance Coverage (SF-53)
When an employee in this group transfers from the rolls of
one payrolling office to another, the Personnel Action
(SF-50 or SF-52) carries the following comment in the re-
marks section:
6 L
-C "Standard Form
..~ a, 53 - Waiver of Insurance Coverage,
Q I executed by employee (date)."
(3) The writer is of the opinion that the above procedure is
adequate and that the element of human error was involved
in the one instance where the transferee payrolling office
made a deduction for the insurance premium after the employee
had submitted an SF-53. It could be that the Office of
Personnel did not show the information on the Personnel Action
or did not present the information in the usual manner.
pproved For Release 2001 - QQVPQ2P005-3
ILLEGIB
 Approved FQC Release 31' CIA-RDPZ 00065A000100020005-3
CONFIDEN TIAL
The payrolling offices are of the opinion that the present
procedure is adequate and to the best of their knowledge
is operating efficiently.
25X1A
b. Information Regarding Exemptions Claimed for Tax Purposes
(1) In accordance with Agency subparagraph IF2,
the Office requesting the Ranier"r o an employee obtains
from the employee a new Form W-1+, "Employee's Withholding
Exemption Certificate," which is transmitted along with the
"Request for Personnel Action" (SF-52), to the Office of
Personnel. The Office of Personnel attaches the new Form
W-4, to the copy of the Personnel Action that is forwarded
to the transferee payrolling office.
(2) The writer is of the opinion that the above procedure is
adequate. A check was made of the payrolling offices and
no difficulties were being experienced by them in obtaining
information regarding this subject.
25X1A9a
TAS/BEJ/baw (20 May 55)
Orig. - Sub ec File 25X1A9a 1 - Mr. i"
1 - TAS Chrono
1 - TAS READING FILE
Approved For Release 2001/03/03 : CIA-RD 9- XIM0005-3
- 2 -