SIMPLIFIED ALLOTMENT ACCOUNTING FOR WHD

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP79-00065A000100040004-2
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 4
• Document Creation Date: December 9, 2016
• Document Release Date: April 26, 2001
• Sequence Number: 4
• Publication Date: July 22, 1957
• Content Type: MF

Approved For Re' se 2001/05
2nd Draft - MG/bw (22 July 1957)
MEMORANDUM FOR: Comptroller
SUBJECT Simplified Allotment Accounting for WHD
REFERENCE Memorandum dated 27 June 1957 to you from
Chief, WH Support, Same Subject.
1. We concur in the proposal contained in reference subject
to the following:
a. That paragraph II Funding Programs be revised to
read as follows (additions underscored - deletions lined
out) :
"II. FUNDING PROGRAMS
Funding Programs will follow the Mission concept
used in the Operational Program. For each country, funds
will be programmed for Mission - I (Field Station Support) ;
Mission II (FI/CI Activities); Mission III (cold war and
A'n w-l4-t- j j, J
PP Activities), Mission II and Mission III Wil:+-
shew -amounts for (1) each_
42) earl praprietary..project; aRd (3) each individual-
project i n e~cccese$ of $100,044, .and ) all other= . For
Headquarters, funds will be programmed for Support Un-
vouchered; Support Vouchered; and Area-wide Missions II
and III, as applicable, with the latter broken down as
stated above. Tki-e-aprangement-wiki-mean-?ewer--but-larger
s~ese~t~#s-tkaa-l~e~+ete~e~er--~k~~e-s~mp~~~~eat~re~-sl~et~~e~
Approved For Release 2001/05/, 79-00065AO00100040004-2
 Approved For Rel a 2001/05/17 :_Nj4jNPqn-00065A001li+Q'00400,
CONFIDENTIAL'
~ee~~~-tee-a-mere-e~~~e}eat-aee-e~-~.he-~~~~a~ee=s-~~ede
b. That paragraph III Allotments be revised to read as
follows (additions underscored - deletions lined out):
"III. ALLOTMENTS
Requests for allotments from the Budget Division
and Field Allotment Advices will conform to the pattern
proposed for Funding Programs. Each request f{r an allot-
.-.
myent for Missions' 1-rd I excluding
.-P P e-t.y., projects, and projects in 'excess of
.Q.QX.,. shallin ude a schedule showing the projects
c'o`vered by the request.
jpki
53 show d "sh Atfi -a,mo"'~tn
aQf p =Y- approved project and the amount requested-for-the
nroj act _ cal`Vear .'--down between- .-.hat .which
2111-ae retained at headquarters and that to be made avail-.
to ?l~ ie~d. (See Para. II) Stations and Bases will
receive allotments for Missions I, II, and III for the
latter two groups separate
allotments shall be made for
Vt -. 9A, -, - It 167 , '
each pT-eprie-ta y project, Galarge- -sub v . r .t, each
individual project in excess of $1001000
a-aaeea~-p~aa. The Chief of Station shall have authority
to incur obligations for Missions II and III in an amount
not in excess of the respective allotments for the period
provided (1) that the amount of obligations incurred for
-2-
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4
 Approved For Rele 2001/05/17 :
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any one project approved under.Mission II shall not exceed
the amount available to the field for the fiscal year by
an amount in excess of $1500.00 or 15 percent of the project,
whichever is the lower, and (2) that the amount of obliga-
tions incurred for any one project approved under Mission III
shall not exceed the amount available to the field for the
fiscal year for that ro ect A number will be assigned
by the Budget Division to each project approved under Missions
II and III. 1rhis arrangement will mean fewer allotment
accounts than heretofore and should result in a more efficient
use of the Division's funds with less paper adjustments./ We
~~e~#sle-~e~+e-~taeage~#~#-##e~#~####~-#~-}~~aaa#eg-e~e~a~#e~s
w#~~#e-~l~e-~#~aae#a#-g#a,~T-~~#e~s-e~-6#a~#ees-aced-Bases
~v###-~e-a~#ke~#~ae~-fie-m+ale-e~#-eel-ael~~e~mee~s-~e~~ve?~-~l~e
a##etmeatei A simplified allotment system with greater
responsibility on the allottee are features being considered
in the Improved Financial Management Program."
c. That paragraphs V.B.l. and 2 of reference be deleted and
a new paragraph V.B.l. reading as follows be substituted therefor:
"Para. V.B. Field
The WH Division shall advise each station of the amount
approved for each project and the amount of the approval available
for obligation in the field for the current fiscal year. The
station shall maintain an Obligation Authority Record as pre-
scribed by or each project and shall record thereon
the amount of the project approval made available to the field
forAv4Felg'2( 9/OW'W : PMOdMAbh0..1Kofi#QQM-authority.
-3- : SWEi' CONFIDENTIAL
 Approved For Ree 2001/05/1 . P79-00065A00W0040004-2
CONFIDENTIAL
These records will be maintained in the field and will not be
forwarded to headquarters."
Approved For Release 2001/05/17- .lA-RDP79-00065A000100040004-2
srr CONFIDENTIAL,,