FUNDING OF SUGGESTIONS AWARD PROGRAM FOR OFFICE OF LOGISTICS (Sanitized)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP79-00065A000200040021-2
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 12
• Document Creation Date: December 12, 2016
• Document Release Date: June 21, 2002
• Sequence Number: 21
• Publication Date: January 30, 1957
• Content Type: MEMO

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Ap p rove ibRe let ONI91 D EINM740
olialdmeeiledisdition
Chief, Management Staff
Acting Chief, Technical
FUnding of Suggestions Auard Pr
Office of Legistits
ing Staff
for
: Memorandum from Chief,
Sane SUbject
tuff,
1. Funds can be made available to
the Office of Legisties for the payment of incentive awards to
employees by instructing the manager of the depot to include, as
a separate item, the eatimatedammunt of incentive swards that will
be paid during the quarter in the regular 1080 voucher which he
submits to headquarters at the beginning of each quarter requesting
an advance- of funds in the amount of the estimated operating ex-
penses of the depot for the quarter. The Management Staff should
place a limitation on the amount of funds that tante requested for
any one quarter or fiscal year inasmuch as this Staff is responsible
for controlling the allotment for these expenditures. The expendi-
tures sade for incentive awards should be reported in the same
accounting imide by the depot for their other operating expenses and
should be classified as Object class 13.
000290040021-2
2. The funding of the loyee Suggestions Program for the
as described above should not be implemented until
the Office of General Counsel approves the use of Agency naiads for
he nt of incentive a-lards to thel-lemployeee
Advice of such approval should be made
left Fiscal Division, Office of the Cce troller.
TAS/MG/dkm (30
Distribution:
Orig. & 1 -
1 -
1 -
1 -
1 -
January 1957)
Addressee
Fiscal Division
(ATTN:
Budget Division
(ATTN:I
TAS Subject
TAS Chrono
TAS Reading
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ILLEGI
? irimppm oML 64 Approver Release 3CV 717 A90020004002-1-2:
Office Memorandlik'. RIND%
TO : Chief, Technical Accounting Staff
FROM : Chief, Management Staff
SUBJECT: Funding of Suggestion Award Program for 00
S GOVERNMENT
DATE:
The Office of Logistics proposes to establish a Suggestion Awards
25X1 Program for their
Attached is a copy of the procedure proposed by OL with the con-
currence and approval of the Chairman of the Agency's Suggestion Awards
Committee, the Office of Security, and the Comptroller's Office. This
latter approval was obtained by telephone byl Budget
Officer for the Management Staff, and l FEAutive
Secretary of the Suggestion Awards Committee, from
Deputy Chief of the Fiscal Division, on 2 October ly,o. This has
25X1 also been discussed with of your Staff.
Mhen this procedure was submitted by OL to the
the Chief of that field installation concurred except tor the pro-
visions pertaining to funding and submitted a counterproposal as set
forth in Paragraph 2 of his memorandum of 26 October 1956 attached.
25X1 This change proposed bys satisfactory to OL and Manage-
ment Staff, provided it meets wi your approval. Please 'review this
file and let me know whether you concur in proposed change.
If not, please indicate how we may arrange /tinging in a manner that
will satisfy your requirements. Because of the small number of
employees who will be eligible to submit suggestions we expect
no more th sO will be required to pay all awards approved during
any one fisc year, Controls will be maintained in Management Staff
and OL quarterly reports including number and amounts of
award aid.
Your cooperation in working out a feasible method of funding is
greatly appreciated.
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[5X1 14.. Advised
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Cc:
0 1,\47 DcNT
Chief, Supply Division
of the above by phone, 2 October 1956.
CONFIDENTIAL
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MEMORANDUM POR: Chief,
Chief,
FROM: Chief, Supply Divisio
OL
SUBJECT: Employee Suggestion Program
1. GEM&L
000200
lst
This memorandum prescribes policy, procedures, and responsibilities in
the administration of au Employee Suggestio% Program,
2. POLITY
a. This Office encourages employee participation in the -Apilo,Yee Sug-
gestion Program and provides monetary auards in recognition of
apProved suegestions fOr LAT.rovemeitto in the fields of efficiency,
imvontions, security, morking conditions, safety, morale, and pro-
cedures. No award aay be made, however, to :xcv empl*yee for a sug-
gestion which represent a part of the normal requiremets of the
duties of his position.
b. All employees except those serving on tha Azar& Committee shall
eligible to receive aimrds maqr tha EMployee Suggestion Program.
c. Employees serving on the Awards Coamittee will sUbmit suggestions
to the Chief of the Wayehouse for -submission to the Chief, Supply
Division.
d. Security considerations dictate limits to overt forms of recosni-
tion; consequently, awards will be?granted in a manner- consistent
with normal security and cover c*nsidarations.
3. MONETARY AWARDS
law, morel' -7?.? smar&J generally may not exceed $5,000. Within
this limitation monetary swards will be granted for tangible and
intangible benefits. (Sae Attachments 1 and 2 for use ea a guide
in deteraining the amount of an awaled.)
SEC
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JC: Employee S ration Program
000200040021-2
b. Nonstary a7erda not exceeding $100 may be granted n a
the Chief of t Warehouse COUCUXT9W0 by t
Office co earned. Awards in excess of $100 will oc10.17M Won
approvals by the Chief of t 11 ra ie. % and Chief, Supply Division,
25X1 anfa concurrence by the Office concerned.
c. When considered deoirable, Certificate of Appreciation, signed by
25X1 the Mitogional Director, may be issu-zd with awards of $100 or more.
d. If an loyee baite a suggestion which lo considered to have
applicability to other departments of the lovernme t, en inter-
departmental award may 3 graated based upo the adopti,t of its
us by ot r Government depsatmente. #40 paragraph 5s(5)J
4. NORKOHNEARY FECOGDTMON
Raccitiirc in the fora of a letter of appreciatio for improvements
outlined in 2a maybe grantec1 by the Awards Coamittee where circum-
stances
are warranted,mnd thin type of recognition is determined to
be more appropriate than a monntary award.
5. PONSIBILITIES
a,; Address& within t ir respective area, shall be responsible for:
(1) the rordsdstration of 01 cti
Program;
? :C1
of the ?Joyce SuWatien
appointing =Awards Committee to consist act
three (3) omployee.s, 911 ofwhom,must_ bona-fi
!aglaRiPeo;
less than
Agenc",
44,4
serving as Chairmmn of the Awards Committee with responsibility
for a rovi or dinaping suggesti
amUltaining adeve roc for the program;
forwarding to t Chief, Supply vision for consideration,
thins, suggestions uhich have been adopts4 locally &s are
believed to be applicable for adoption in other activities;
2
=KR
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SEMI'
Employee Suggestion Program
(6) safeguarding all security and cover aspects involved in the
Employee Suggestion Program.
b. The Amards Co mittee s'aall be responsible for:
(1) assisting the Chairman in the administration of the,T,17,1a0Yee
Suggestion Program by conductixt prompt, thorough, and
objective evaluations, end submitting recommendations for the
adoption and/or rejection of 6 stion;
(2) providing for adequate docunentation of evalUations to support
. . . _
Committee recowmendations and decisions.
6. FUNDING
ILLE
Payment for monetary swards will be accomplished on aireLTIurs- 2
able basis from vouchorod 2unds avallabla to the headquarters Incentive
Awards Program. ReiMburscuant vouchers Icoveri costs involved 2
In the Employee Suggestior. Program mill ,xy(,) formoded to this office for
processing.
7. REFORM,
a. Reports on the Employee Suggestion Program mill be sUbmitted to
this office in duplicate es soon possible after the close of Padh
quarter. Reports mill provide f*r the following information:
Number of suggestions s witted, adopted, disaroved, and in, pro.,
cess at 0Ei ,of the qtr; author and amount of awards granted
for tangible and la:tan:Able savingsk aad the estimated first year
savings frqM the adoptod swgestioas.
b. The iaforation required in pnragraph a above can be readily rain-
25X1 tainsd through use of 1 ?Employee Satien
Et i ter . (See Attachno;ct 3).
Attachments (3)
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ArrACEREET M. 1
SCALE CASE AtIABIX3
1. FOR TAZOIBLE BENEFITS:*
RELSKE
1.00 to $ 200.00
201.00 to 1,000.00
1,001.00 to 10,000.00
10,001.00 to 100,000.00
100.001.00 or more
Cosh Avall.
$10.00
$10.00 for lot $200 in oavi s;
$5.00 for each additional $100 or
fraction thereof.
$50.00 for let $1,000 in savings;
$5.00 for each additional $200 or
fraction thereo?.
$275 for let $10,000 in Gavin
$5.00 for each additional $1,000 or
fraction thereof.
$725 for let $100,000 in savings;
$5.00 for each additiOnal $5,000 or
fraction thereof.
0' The amount of cash mard ohall normally be based on, but not
nscesoarily limited to, the estimated savings for the fit
fu/1 year of operaton following its adoption.
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ATTACRIMIT DO. 2
SCALE
CASH AWARDS
FOR INTANGIBLE BENEFITS;)
Degree of Extent of Application
Benefit Limited !heal Extended Broad
General
Slight
$/106 25
25- 50
$ 50- 75
$ 75. 150
$ 150- 250
Moderate
50-100
100-150
150- 200
200- 300
3006 400
High
150-250
2506350
350- 450
450- 600
600- 750
Exceptional
300-500
5006700
70061000
1000.1500
1500.5000
The above chart and th,a following definitions were recently pub-
lished in the "Incentive Awards Notes', au issuance of the U. S. Civil
Service Commission.
DEGREE OF MUM
tutimftexcaoc-----
atm raantr_i.A
Moderate Benefit
Exceptional Benefit
EXTEM CU APPLICATION
platted). .11).
- Minor mndification of an operating principle
or procedure, limited potential value.
. Considerable modification of en operating
principle or procedure, higher potential value.
? CoAplete revision of a basic principle or pro-
cedure, very high potential value.
- Initiation of a mrs principle or major prom-
dmle, such contribution which substantially
advances an important activity of the Depart-
ment or makes a significant contribution to
acientific kna ledge.
- Affects the dilate work areas or immediate
associates.
ilicatian - Affects MOTO than the imamilate work area or
associates but is within an installation or
facility, or is in the public interest only
in the locality.
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fillefter
ATTRCHMENT NO. 2
(continued)
Ejae_AAIJOULndecation - Applicable to several installations or-facilities,
or is in the public interest in several localities
or in a region.
lEetilimamtle2 - Applicable to many installations or facilities,
or is in the public interest in several regions.
Maybe applicable to all of a small independent
agency Or to an entire large bureau or constituent
agency'.
General Aeplication - Applicable throughout several large bureaus Or
Independent agencies or a Image -Department or
several Departments, or in in the public interest
throughout the Nation or beyond.
It is well to note that because of the nature of intangible benefits,
Et/W.11 can be so conclusive an to mahe the determination of appropriate
Guards an automatic and simple process.. The final determination must
still be arrived at by the application of your informed judgment, 'bleb
chould consider all influencing faetors.
2
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