C/WE-ADMIN MEMORANDUM DATED 22 NOVEMBER 1955 RE PROPERTY AUTHORIZATION CONTROL PROCEDURE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP79-00065A000200120017-8
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 13
• Document Creation Date: December 12, 2016
• Document Release Date: June 28, 2002
• Sequence Number: 17
• Publication Date: March 19, 1956
• Content Type: MEMO

 Approved Please 200
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MEMORANDUM FOR: The Comptroller
22 November 1955
SUBJECT : Property Authorization Control Procedure
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1. The experience of this Division in endeavoring to fulfill
its responsibilities as set forth in paragraph 3 of referenced
instruction indicates that the present procedures governing Property
Authorization Control are deficient in respect to the control of
issues of communications materials effected by the Overseas Installa-
tions of the Office of Communications. The communications material
supplied to WE Missions by the Commo Overseas Installations has
prcven to be of considerable volume and cost. It is apparent there-
fore that any procedure designed to control the issue of property
to Agency activities must give particular attention to this component
of the Agency's supply system. It must also provide for the report-
ing of Communications issues to Headquarter's in order that these
issues may be recorded in the Property Control Records maintained
by the operating divisions. The present system does not require
such reporting. Nor, insofar as can be ascertained by this Division,
has there been any reporting of such issues to Finance Division for
recording in the Agency's Project Cost records.
Communications Overseas Installation in their respective areas
requests for Communications materials direct to the Chief of the
It is our understanding that the supply officer of the over-
seas installation will honor such requests providing the activity for
which the material is requested has a properly approved Communications
Annex. Communications annexes for operational activities are not
approved on a fiscal year basis as a rule but are geared to the
approval period of the project. In the case of PP-PM activities the
Communications annex would therefore cover a period of 2 years. In
the case of FI activities the Communications Annex would cover a,
period of one year but this would not necessarily coincide with the
fiscal year period 1 July--30 June. It is apparent that a supply
policy permitting issues based on other than the fiscal year program
is in conflict with the basic concept of the Property Authorization
Control Procedure.
N HD`NT l
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