PROCEDURES AND WORKING RELATIONSHIPS FOR THE NCS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP79-00107A000100030023-5
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 8
• Document Creation Date: December 14, 2016
• Document Release Date: April 9, 2003
• Sequence Number: 23
• Publication Date: August 21, 1963
• Content Type: MF

.MEMORANDUM FOR NCS REPRESENTATIVE, STATE DEPARTMENT
NCS REPRESENTATIVE, GSA
NCS REPRESENTATIVE, FAA
NCS REPRESENTATIVE, NASA
336:/302/bqb 21 August 1963
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SUBJECT: Procedures and Working Relationships for the NCS
1. Attached for your information is a copy of the final draft of a
memorandum entitled "Procedures and Working Relationships for
the NCS."
2. This document was developed in coordination with BOB, Director
of 7 elecommunications Management, Special Assistant to the President
for Telecommunications, Special Assistant to the Secretary of Defense
for the NCS and representatives of GSA, FAA, NASA and Ste present
in the DCA Headquarters.
3. It is expected that this document will be signed and promulgated within
the next week.
1 Encl
Draft Memo
dtd 20 Aug 63
Copy to:
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Office of DCA`Coordinator
National Communications System
C. D. MAY, JR.
DCA Coordinator
National Communications System
Note: Received this Draft on the.20th
and indicated no Agency
objection.
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VIEI DID i
.OSD REVIEW COMPLETED
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DRAFT
20 Aug 63
MEMORANDUM TO HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES
.SUBJEOT. 'Procedures and Working Relationships f8r the NCS
Reference: (a) Memorandum to the Heads of Executive Departments
and Agencies, Aug 63, Subject: Establishment
of the National Communications System
1. This memorandum outlines procedures and working relationships
to apply initially in implementing the National Communications
System (NCS) as established by referenced memorandum. Like the
" NCS itself,.the relationships and procedures must be evolutionary.
These procedures, taken together with the reference are designed
to guide and assist the Agencies in planning their participation
in the NCS
SPECIAL ASSISTANT TO THE-PRESIDENT FOR TELECOMMUNICATIONS
2. Pending the appointment of .a Director of Telecommunications
Managem('nt, who, as provided in referenced memorandum, shall also
serve ae Special Assistant to the President for Telecommunications,
Dr. Jerome B. Weisner has been designated to perform on an interim
basis the functions pertaining to the NCS assigned to the Special
Assistant.
STAFF SUPPORT TO THE EXECUTIVE AGENT
.3. To aid him in discharging his responsibilities the Executive
Agent has established the following administrative arrangements:
a. Assistant to the Executive Agent for. NCS. The Executive
Agent has.designated Mr. Solis Horwitz as his Assistant for. the
NC-q, HF 'pus g'_ven Mr. Hor e,,itz ?.-esponsibi.lity for reef iving and
processing requirements from Agencies served by the NCS, for
reviewing progress being made in attaining the objectives of the
;CS, making recommendations td the Executive Agent on tab.ks to
be assigned and on other matters as appropriate.
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Manager, NCS. The Executive Agent has given the Director,
DCA, additional responsibility as Manager, NCS. In this capacity
he wil. employ the DCA staff and call upon other Agencies and upon.
elements of DOD as necessary for the accomplishment of tasks
assigned by the Executive Agent, work in close coordination with
the representatives of Agencies with regard to assigned tasks, and
-..informAgencies of actions recommended which affect their require-
ments or affect the subsystems or elements of the NCS for which
they are assigned responsibility.`
c. Representatives of other NCS Government Agencies. GSA,
.State, FAA, and NASA which operate the larger. Governmental communi-
cation~F systems have each been requested, to designate a responsible
individual to serve full time as its representative to the NOS,
Executive Agent and to work with the :Manager., NOS, Such repre-
sentatives shall be the primary point of contact between their
Agencies and.the Executive Agent's staff in the DOD, Other Agencies
have been requested to designate a. poir.t of contact for dealing with
the Executive-Agent on matters pertaining to the NOS,
DEFINITION OF'AND PLANNING THE ESTABLISHMENT AND IMPROVEMENT OF
THE NCS
4. The Executive Agent is responsible for designing the NCS for the
approval of the President, developing plans Ifor fulfilling approved
requirements and priority determinations, and recommending imple-
mentation responsibilities. To accomplish his responsibilities, the
Executive Agent has directed the Manager, NOS, to undertake the
foilow_ng tasks in coordination with the other interested Agencies:
a.. Definition of NCS. Prepare for the.rlxecutiv- Agent to
submit to the President by 15 September 1963, recommendations
identifying those communications assets which should be included
now in.the NOS and additions which should -be considered for possible
later incorporation.
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b. Operating Responsibilities. Prepare for the Executive
.Agent-,to submit to the President, simultaneously with the NCS
definition, recommendations as to which. Government Department or
Agenda should have responsibility for installation, operation,`
maintenance, and modification of NCS assets identified in a.
above,.1nc~uding responsibility for budgeting and funding.
C. Initial Plan. Prepare for the Executive Agent to submit
.to the President by 1 November 1963 a near-term plan setting forth
initial objectives to be achieved and requirements to be met by
the NCS, and recommending modifications or improvements affecting
lie
the FY 1965 budget. During the preparation of the plan all pro-
posals for modifications and improvements will be examined within
the overall NCS context and, as appropriate, incorporated in the
plan. For'those proposals not incorporated in the plan, the
Executive Agent will submit to the President the reasons for the
.recommendation along with any differing View of the affected
agency.
d. Annual Long-Range Plan. Prepare for the Executive Agent
to submit to the President by 1. April 1964, and annually on that
date thereafter-, a Long-Range Plan (covering the forthcoming FY
And four FY's thereafter) updating objectives and requirements
to be met by the NCS1 identifying ,,requirements not fully met and
recomrr.ending further modification , and improvement as necessary.
Where appropriate, the Long-Range Plan will present and cost
alternative ways of satisfying user requirements. Issues of
policy and differences of views between agencies will be identified.
.During the preparation of the Long-Range Plan, all proposals for
modification and improvement will be examined and appropriate
proposals will be incorporated in the plan. In addition, the
plan will recommend any appropriate changes in the assets to be
included in the NCS and in assignment of responsibility to the
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Agenci~,s. For proposals not recommended for inclusion in the
plan o for other controversial aspects, the Executive Agent will
submit.his views to the President along with the differing views
of the other Agencies.
5. Dy l October 1963, and annually thereafter 'on 1 January, the
Specia::t Assistant to the President will furnish to the Executive
Agent any communications requirements on.the NCS unique to the
Presidency so that these requirements can be reflected in NCS
plans prepared by the Executive Agent.
.REVIEW AND APPROVAL OF REQUIREMENTS
6. The Special Assistant to the President has responsibility for
advising the President with regard to communications requirements
to be supplied by the NCS, responsibili t;:i,.es of Agencies in imple-
menting and utilizing the NCS, the guidance to be given to the
Executive Agent with regard to design and operation, and the
.adequacy of system designs developed by the Executive Agent. He.
is charged also with formulating and issuing to the Executive
Agent guidance as to relative priority of r. equi.rements .and with
insuring that-there. is adequate planning to.meet future needs of
the N
7. To assist the Special Assistant to the President and the
President in the review and approval of communications require-
ments to be satisfied by the NCS, the following procedures are
estabc.t shed:
a. Certain Agencies, such as DOD, GSA, FAA, NASA and State,
will be assigned responsibilities for operating, and budgeting
and funding for specific components of the, NCS and for meeting
specific requirements of the NCS as indicated in paragraph 4b
of this document. The processing of NCS requirements and the
."preparation of plans to. meet these requirements will be
accomplished in the following manner:
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(1) Agencies having requirements for service within
the NCS will submit their requirements by 1 December to the
operating agency designated as responsible for providing the
.required service.
(2) Agencies operating components of the NCS will con-
solidate their own requirements for their components of the NCS
and those of the other Agencies for which they are responsible
for providing service. The consolidated requirements, together
with the proposed plan for meeting the requirements, will be
submitted to the Executive Agent by 1. January. ' Such operating
agencies will include initially the DOD,, GSA, FAA, NASA and the
State Department.
(3) The Director, Office of Emergency Planning, will pro-
vide policy guidance and requirements for communications support
of the Continuity of Government program at the national level,
including.interconnection of Federal. department and agency
emergency relocation sites, to the Manager; NCS.
(4) All civil agencies having CONUS requirements for
servicefrom the NCS, except where covered in (2) and (3) above,
will submit these to the Executive Agent through the Administrator
of General Services, for his comment as to the appropriateness of
meeting the need through the Federal Telecommunications System
(FTS) component of the NCS. If considered appropriate by the
.Administrator of General Services, the necessary capability will
be incorporated in.his plan submitted in accordance with (2)
above
(5) The form for submission of requirements, and of plans
for fulfillment., will.be prescribed by the Executive Agent.
` (6) The Executive Agent will, transmit, for advanced in-
formation, one set of Agencies' submissions to. the Special Assistant.
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b. 'Procedures for meeting requirements associated with.the
day-to-day operations within the NM will be promulgated by the
.Executive Agent.
President as,to relative priority .of requirements, the Executive
Agent will examine the Agencies' statements of requirements and
.proposals for modifications. and improvements. to the NCS.and,
based urton his review, integrate these, as appropriate, into the
.consolidated statement of requirements. and NCS.Long-Range Plan
for submission to the President.
d. The Special Assistant to the President will review the
Initial and Long-Range Plans, which include the statement of
Agency requirements, the plans for meeting'these requirements,
and policy matters, and will make. appropriate recommendations to
,the President. The plans and requirements, as approvedwoy the
President, will constitute the basis for implementation of the NOS.
e. The NCS Operating.. Agencies (initially DOD, GSA, FAA, NASA,
and State)_ will include, in their programs and budgets the necessary
funds to carry out their specific NOS responsibil.ities.under the
approved, plans. These will be subject to the normal budgetary
review process.
,CHANGES IN APPROVED PLANS_ AND REQUIREME:N'?T`S
8
c. Subject to any guidance from the Special Assistant to the
Requirements and plans.will be subject to modification to meet
changing conditions between. planning cycles. Responsibility for
meeting the changed circumstances.and..requirements lies with the
NCS Operating Agencies, where such changes do not involve signifi-
cant departure from approved NCS objectives or plans. However,'
a. Where.a..change may affect adversely any Agency's capability
to carry out assigned responsibilities or to meet' requirements under.
the approved plans, the Agency , will. immediately inform the Executive
Agent and submit to the Executive Agent any recommended corrective
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action The Executive Agent will consider the recommended corrective
action and other alternatives and will take action as appropriate.
b. Where an agency requires assistance or service from the NCS
not provided for in approved plans, it will transmit the requirement
to the Executive Agent. If the. Executive Agent considers the require-
ment to be valid.and that it. can be met from existing NCS resources,
he will approve the provision of such assistance or'service after
concurrence of the operating agency concerned.. The Executive Agent
will inform the Special Assistant of any such approvals which depart
signif:t.cantly from approved requirements or plans for the NCS. In.
case o:1'.disagreement between the Agency and the Executive Agent as
.to validity, the matter will be referred to the :President. Should
provision of such assistance or service, not be possible within
existing NCS resources, a plan 'for provision of the additional
resources will be developed by the Executive Agent who will make
recommendation to the President as appropriate.
c. Major changes in the definition of the NCS, major changes.
in the assignment of Agency responsibilities and significant issues
of pol:4.cy will be submitted by the Executive Agent to the President
for hi?s approval.
INITIAL TASKS TO BE PERFORMED
9. By memorandum of 6 August 1963; a copy of which is enclosed,
the Executive Agent has directed the Manager.,.NCS, to accomplish
the to ks outlined in paragraph 4 above as well as certain other
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