STATEMENT OF ACCOMPLISHMENTS FOR FISCAL YEAR 1970- CONTROL DIVISION

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP79-00235A000100030006-2
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 15
• Document Creation Date: December 9, 2016
• Document Release Date: April 13, 2001
• Sequence Number: 6
• Publication Date: July 16, 1970
• Content Type: MF

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a the Control Division's ovors.U t,. The reports for
Branches of this Division and the or
in the attached TES
TAB A- Qua
TAB D - St at
TAB C - Transacti
ftWaraent. AU Records Control
sponsib .it1r has been establiebed
purge has been eo p1eted resulting
;his Records Center.
t etist eai reports received attention frow z r standpoints:
rent, deletion, review, anal rsie, and c rnsolidation.
r.. The review or mine reports resulted in the foil
adiate deletions
orting
deletions
290 - Continue without %modifloation,
- Contimte With Modification
New ce ,ir+ mnts Identified
b A series of machine reports were developed for the Agency's
- -
grit Awards Program. These rec ri reports will ah
in Rion, will provide stft ?jat cal su canaries.
e. At the request of the Agency's lama Aevulo ent Co mit -ee,
a menage Control Register was established. Also " cifie" or
"General " language requirements were identified on the Position Control
Register, The language Committee was also assisted in its effort to
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clamed language abilities either disclaim Or
d. The Carm
previously rec,,uired 3
reprogramaed.an4 is nor
This perits a two to thr
On-Duty treng
snub-sate. ory code (Professiorialo Cler
developed.. This report will mar
Tabulation, which
preparation, has been
from the cotter.
iution,.
. Activity with SIPS increased considerably with
u dertakinga in addition to day to day liaison=
To belp determine report content, q eetioxnaaires
a
,
to the recipients of Position Control Registers,, Date of Grade Ust-
inga, end the Agency Locater Register. The ret, na were tabulated
and are being used to develop future re uXr tints.
Statnta were reviewed fo:
CAPER - Cane Processing and Evaluation
AD Central Badging
A review vAs also we of a p r titled,..
ation of Personnel in the Manpower Con
4
ILIATIO,"
inxe codin of cncr work eimerience of Clandestine Se'
personnel was c=qleted and the maintenance of this Inventory started. A
_ ... .. _ wsa _ _. a a. . z. 3 ...~ d!!w.r.re.2 .4n ra rs4 f3s
Thee reports a contraued
"
D
They a cos used of
.
This was due to to production o the task fora as-
of service Computation Date* increased 37.2%.
ereas
i there a 78.4% in-
a g, For the
+
~M$
the .~i ed eA al 4ecoi ds Cen?ter for . M ~t i and ie s?
continued to a. for worklftd
icorde arid Statistical, Ortin Tr
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T A
TAU B Annual rt
TAB C - M.ta . R rt
TAB D > R ds nt deport
Distribution:
Addressee .- Orig
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DDfPerm/P i
M PO afro l"Sian
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1 July 1970
MEMORANDUM FOR: Chief, Control Division
SUBJECT Annual Activity Report for Fiscal Year 1970 -- Qualifications
Analysis Branch
Activities of the Qualifications Analysis Branch for Fiscal Year 1970
are outlined below.
A. The major functions of the Qualifications Analysis Branch are:
1. The preparation of biographic profiles on Agency employees and the
classification and coding of applicants' and employees' qualifications which
are used for screening personnel records. The two systems were designed to
assist career service panels and operating officials in selecting the best-
qualified candidates to meet Agency staffing requirements.
2. In connection with the above, four major operations must be carried
on in the Branch.
a. The Biographic Profile function requires:
(1) Preparation and Updating of Biographic Profile, Form No.
1200, for each Agency employee.
(2) Preparation and Updating of the Blue Book, "Principal
Officials of CIA," for the Director of Central Intelligence.
(3) Preparation of sterile biographic summaries, other than (1)
and (2) above, for use outside the Agency.
(4) Furnishing of initial, updated, and "As Is" copies of Bio-
graphic Profiles to operating components in answer to specific
requests.
b. The Qualifications Classification Coding System requires:
(1) The preparation of employee records (background data; formal
education; experience, including on-the-job training and specialized
skills and knowledge) in coded form for incorporation in the IBM-360
and retrieval of the information to meet current and emergency staffing
requirements by providing machine listings of qualified candidates.
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(2) Classification and coding of applicant qualifications for
incorporation in mechanical records.
(3) Planning attacks on the mechanical file to locate qualified
individuals (those possessing specific skills, knowledge and experi-
ence) to meet current requirements for staffing Agency positions
and/or filling emergency manpower requests.
(4) Coding of Forms 444c, "Language Data Record."
(5) Coding of Forms 444j, "Qualifications Supplement to the
Personal History Statement."
(6) Coding of Forms 444n, "Qualifications Update."
c. Preparation of Special Manpower Studies concerning employees
and applicants.
d. Reproduction of Biographic Profiles and various other documents.
B. Organization of the Qualifications Analysis Branch and personnel activity
during the fiscal year.
1. Personnel on duty with QAB at the close of the fiscal year include:
2. During FY 1970 personnel actions were effected as follows:
a. (Clerk, GS-03) entered on duty with QAB 8 July
25X1A9a 1969 as Xerox Operator, replacing was
25X1A9a reassigned within the Branch to replace who transferred
cob 11 July to a night-time position in the Cable Secretariat's Office.
25X1A9a b. (10 Gen, GS-08) was detailed by OP/SAS to QAB
from 25 August t rough 1 September 1969 pending transfer from the Agency
to NASA.
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25X1A9a (Pers Clerk) was promoted from GS-04 to
GS-0 effective ecember 1969.
25X1A9a (Pers Clerk) was promoted.from GS-03 to
GS-04 effective December 1969.
C. Statistical Summary of Qualifications Coding, Biographic Profile Production,
and Xerox Reproduction for Fiscal Year 1970.
Coding
18 Applicant files coded under the Qualifications Classification
Coding Project
1,272 Employee files coded under the Qualifications Classification
Coding Project. (New EODs, Re-EODs, and some cases reviewed
to make additions, deletions, or changes in earlier coding.)
1,386 Forms 444j, "Qualifications Supplement to the Personal History
Statement," coded
8,891 Forms 444n, "Qualifications Update," coded
6,351 Language Data Forms (Forms 444c, 1273, disclaim memos, etc.)
coded and posted to the language roster
6,395 Cases - Coding Updated
2. Biographic Profiles
526 Initial Bio Profiles (Fm 1200) prepared per special request
649 Initial Bio Profiles (Fm 1200) prepared in connection with the
_ Coding Project
1,175 Total Initial Bio Profiles (Fm 1200) prepared
3,295 Bio Profiles (Fm 1200) updated per special request
106 Bio Profiles (Fm 1200) updated in connection with the coding
project
3,1101 Total Bio Profiles (Fm 1200) updated
1,977 Bio Profiles (Fm 1200) furnished to requestors on an "As Is"
basis
1,175 Total Bio Profiles (Fm 1200) prepared
3,401 Total Bio Profiles (Fm 1200) updated.
1,977 Total Bio Profiles (Fm 1200) furnished on an "As Is basis
T,553 Total Bio Profiles (Fm 1200) prepared, updated, or furnished
"As Is"
Xerox Reproduction
101,138 Sheets Initial., updated, or "As Is" Bio Profiles
223,140 Sheets - Miscellaneous material reproduced in response to
9,111 external (outside QAB) requests
27,337 Sheets QAB use
351,E Total Sheets Reproduced
IGO V1 11i 6 1,
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D. Special Projects completed and highlights of Fiscal Year 1970.
1. The QAB Qualifications Code Book was completely revised and updated
during FY 1970.
2. During the period April 1967 until November 1969 qualifications
coding' updating. was based on Forms 444j and 444n received in the Branch. How-
ever, beginning late November 1969 coding updating began to be based upon
those rosters sent to operating components regarding submission of fitness
reports. Under the latter system information covering all employees (with
the exception of "D" designees), grades GS-06 through GS-13, was updated based
on 1969 rosters. Coding updating is now nearing completion covering employees
grades GS-05 through GS-11 and GS-14 through GS-18 based on 1970 rosters.
Advance copies of GS-12 and GS-13 rosters have been requested and as soon as
received coding updating will begin on those employees. These two will com-
plete the 1970 lists.
3. As stated in paragraph B.2.e. above, was detailed
in October 1969 to the CSCS Task Force in Headquarters organized to code Clan-
destine Services experience. This was in preparation for QAB's assuming
responsibility for the maintenance of the qualifications inventory for "D"
designees in January 1970 to coincide with the receipt of Fitness Reports
for employees grades GS-12 and GS-13. Between I November 1969 and the end of
the fiscal year information included in the qualifications inventory covering
"D" designees, grades GS-08 through GS-12 and some grade GS-13, was updated,
based on information contained in Forms 444j and 444n which had been received,
new Fitness Reports, and other information which may not have been in the
official personnel folder at the time of the original coding. Information on
all "D" designees will continue to be maintained on a current basis, with Mr.25X1A9a
being designated to assume these duties when
retires on July 31.
4. The following tabulation shows Forms 4Y4,j ('"Qualifications Supplement
to Personal History Statement") and Forms 444n (''"Qualifications Update") coded
to date:
FY 1967
FY 1968
FY 1969
FY 1970
Totals
4441
444n
Fitness Report
Coding Updates
5. Biographic Profiles continue to be updated based on written and oral
requests of operating components. Several of the various components requested
copies of updated profiles on all of their employees. Biographic Profiles on
all new employees entering on duty with the Agency are prepared on a monthly
basis, and the master bio profiles maintained in the Branch are kept current
based on the monthly appointments and separations rosters.
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6. One Xerox copy of each Biographic Profile (Form 1200), Part 1 only,
was made and sent to Vital Materials in accordance with the following sched-
ule:
July 1969
- T, U,
V
January 1970
- H,
I, J
August
September
- W, X,
- A, B
Y, Z
February
March
- K,
- M
L
October-
- C
April
- N,
0, P
November
December
- D, E
- F, G
May
June
- Q,
- S
R
As current profiles are received in Vital Materials each month, those profiles
which are obsolete are destroyed.
7. Since the installation of a Xerox 2400 in the Branch in December 1968,
the requests for Xerox services have increased greatly. During FY 1970 the
Branch furnished 223,1110 sheets of Xerox material in answer to 9,111 requests
from persons outside QAB.
8. A written commendation was received from D/OBGI for the cooperation
and excellent support given in answer to OBGI's frequent requests for Xerox
copies of "rush" jobs.
9. In accordance with a suggestion by the Office of Security, a new
system was begun within the Branch on 20 April of appointing a Custodian who
is responsible (on a weekly basis) for examining Rooms 301 and 302, Magazine
Building, to assure that all classified reference material has been secured
at the close of the day. This is in addition to the regular Branch night
security check and is only a further precaution to preve a-
tion. A very short security briefing was held in (Q.AB by 25X1A9a
Office of Security, on 22 May.
10. On 24 July DC/QAB briefed two Career Trainees
re Q,AB activities and responsibilities.
11. During a total of seven weeks while the OP/RMO was on leave, Q,AB as-
sumed the duties of that position.
12. Attached is a list of responses to requests for qualifications searches.
E.' Major Problems Encountered and Resolved.
1. The decision was made to use, as a basis for updating information
already in the qualifications inventory, the same rosters as sent to operating
components concerning submission of fitness reports. This would mean that the
records of all employees would be updated once each year. This replaced the
system of updating based on Forms 1144j and 444n received in the Branch.
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2. The backlog of uncoded Forms 444j and 444n was reduced considerably.
3. The Coding of the work experience of Clandestine Services personnel
was completed.
4. A series of reports was developed for'the Clandestine Services.
F. Accomplishments Projected for Fiscal Year 1971.
1. Coordinate with the Offices of Computer Services and Training on the
actions required for the production of a computer-produced Biographic Profile.
2. Develop a new form which will combine the Fitness Report and Qualifi-
cations Update into one system.
3. Maintain the Qualifications Inventory as current as possible.
4. Maintain the Clandestine Services Inventory.
Chief, Qualifications Analysis Branch
Attachment: Requests for Quals searches
(7)
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14 AUG 1970
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/s/ Robert S. Wattles
Distribution:
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1- D/Pare Sxtbjeet
1 D/
oP/ps (1 w/h)
Aug 70)
:mtw (13 Aug 70) - mitt
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