MAJOR ITEMS FOR CONSIDERATION IN CONNECTION WITH THE 1954 CALL FOR ESTIMATES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP79-00261A000100020022-6
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 5
• Document Creation Date: December 12, 2016
• Document Release Date: February 26, 1999
• Sequence Number: 22
• Publication Date: April 23, 1952
• Content Type: MEMO

Approved For Release 2001/07 61A000100020022-6
25X1A
23 April 1952
?ajor Item for Consideration in Connection with the 1954 Call for
stimates
Is In accordance with our recent discussion, I am listing
below certain major items which I believe should be given consi-
deration in connection with the foz%naation of the 1954 Call for
Estimates. As it is not practicable to indicate here all the de-
tilled background concerning each of the items, I will be glad to
discuss any of them further with you after you have had a chance
to review u comments.
Directive
I believe it most important that every effort be made
this year to secure from the Director a policy statement concern-
ing expansion plans of the Agency for fiscal year 1954. Such a
policy would be especially valuable to the support offices such
as OCD, Personnel., Administrative Services,, I & S, etc. I re-
tly discussed this need briefly with Mr. Saunders and Colonel
White,, and Colonel White stated that he believed such a policy
statement to be necessary and that he would make every effort to
secure the determination from the Director. To secure same, how-
I believe it desirable that a s ested policy statement be
drafted to aid Colonel 'White and and in securing a Directive. 25X1A
In this connection, the recent policy o he Director pertaining
to the personnel coiling was predicated on the need for quality as
compared with quantity expansion and determinations were reached
based on the consideration of a monthly rate of accession. The
approved figure in this instance was a rate of 250 per month. It
might be possible to express such a monthly rate in terms of per--
ceentaage and issue a policy that no office should reflect a rate
of expansion in excess of this percentage unless special jussti-
fication was provided.
ani zas,tion Charts and Statements of Functions and
In connection with the 193 eesti:mates, the Bureau of the
Budget was provided with current organization charts for each
ce and detailed state ents of functions and activities. Inae-
25X1A = these are now on file in the Bureau of the Budget,
agreed that it would not be necessary to repeat the n teri.al
etion with the 1954 estimates except in those instances
e a major reorganization had occurred. To date there have
been no significant changes involving organization or functions
except that currently underway involving the merger of OSO and OPC.
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loop,
s in connection with the 1954 estimates
of course. on the extent to which it is accom-
plished by the time of the submission of the estimates to the
ftmu of the met. Unless material progress is evade in the
and the supporting data aaeparately for the two offices.
included the annual 25X1A
ac $hments and objectives #
effort be made to prepare adequate ate-
ce the last submission. It is suggavted,
&l would be to "fill the Budget Bureau
mphasies on accomplishments, including work-
rever available. As usuarl, the Budget Bureau
~._,,. _...__. ~~
interested in the material being complete and yet being stated
available to the Budget Bureau examiners, I believe it
hie to continue to develop the use of "outline approach" in
regard.
or 4psrstional_cuu en
on the general polio to estimate for opera-
tionl equipment in the budget of the using office. For eastaimple,
the special operatic equipment required by OPC will be reflected
Based on the experience or
rect enda' on that these two exceptions
estimates demonstrated to me that it is easier
the budgets of the using offices. The
and that all operational equient be esti-
eeds when they are tied in with the basic program.
questions were raised concerning the size of the
tione budget because it use not clear at the
icluded provision for the special operational needs
r O SO and Oro, I believe it most desirable of
Of' Ioe of Co miunications and ?85 be ooor hated
;t of such estimates in order to take advantage of
Ledge in these fields. ?hU would mean, in
at the Office of Communications would continue to budget
own equipment requirements in connection with the base eta-
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ttons, but that OPCl, ?30, etc, would reflect in their budgets that
C i tienss equipment required in Connection with the covert
projects.
a problem was recently discussed dt a meting
office at which and representatives of
Although definite cone usslcmas were not reeachesd,
I believe it was the consensus of the group that TSS should budget
only for research and development and for prototypes and that *p -
. procurement should be budgeted under the using offices.
udeed in their budget. The same might be true of the Office
Mons and the Medical Office. To the extent that this
desirable, provision would have to be made? of course,
For example, T would be allotted the funds
for comparability could be made in future budget
eefl.eect such under the estimates of the using offices.
formu .ateed.
s desirable in order that it a change is made, that
vision will be made in the estimates of OPC and 08O
a above pertains;, of course, to operational equLpaent
as contrasted to normd departmental administrative supplies and
uipme t which are budgeted for by the Procurement Office. It has
been the policy here to so budget for standard ite mss, with non-stan-
dard itme being provided for in the estimates of the using offices,
this connection electric typewriters were considered naa-standard
in the 1953 estimates, Because of the current widespread use of
electric t owritereh I believe it desirable that consideration be
g such obligations and expenditures so that appro-
procurement of the operational equipment even though it is
hand, there are many who feel that in the execution of
that the funds should be allotted to the office having
Because of the delayed time-table in the develop ant of
953 ssti>n atees, it was possible to provide the offices with ac
tural obligations for the past year. This raises a problem, how-
in connection with the 1954 Call if estimates are to be sub-
later than 1 July. One alternative would be to use the
in developed in connection with the current allotment
for them in the Procurement budget beginning
4 esti>msates.
determination is
TSS and the operational offices. An early
native would be to eliminate this column
and make provision for the analysts to
Lion in their a ary tables' and fact sheets
ea Agency hearings
.
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there are three different figure
l! have discussed
,
that .ght be used in connection with the positions to serve as the
1953 base. These are the midget Bureau allowance, the current Dir-
sotoras ceiling figure, or the present T/O.. Some of the advantages
and disadvantages of each are briefly as follows:
(a) Directors - it is "mead that this fig-
be eubje""" ""' o.. adjustment as need is shown during fiscal
it is lower than the Budget Bureau allow
maxay instances
,
? .., ~.. a w* for fiscal year 1953 and,, therefore, offices would be luati-
f'ing increases which had a ady been concurred in by the Bureau
of the Budget.
b) Budget Bureau all ce ... Although this would nor-"TE mally the appprop ,e .. gures, 'see the question of p alicy
of disclosing Budget Bureau approvals in some eases in eatceeus of
the present Dire is ceiling. Although these figures have been
disclosed where necessary, in consideration of specific requests
for revisions T/? and so forth,. no general ice merit, has been
made to the offices of the approved Budget Bureau figure. Also to
be 9"Idered is the fact that the formal Budget Bureau allowance
is on an overall basis by area, with the office breakdown merely
representing its 'infora judgment respecting individual offices.
We, therefore, would be giving up present flexibility in they appli-
of the Beget Bureau allowance if specific figures are pro-
the offices.
(c) Present C) -- The use of the Present T/+ has the
disadvantage that some instances it is higher than the Director's
ceiling and in other cases lower than the Budget Bureau allowance.
After consideration of the problem, however, it is mY recommendation
that this is the beat figure to use. It is an official figure, un-
by all concerned, including the position structure repre-
ad within the total. Adjustments could readily be made later
to the t dgeet Bureau submission to make the total figures con-
with. the approved Budget Bureau allowance. it should be
for each individual office, but rather only in a few selea-
gas based on analysis, in order that the total, for example
departmental area, will be in agreement with the approved.
Jv4get Bureau total. As indicated above,, the Agency is not. hold
to the informal office figures indicated to us by the Bureau of
the Budget.
1~f it is determined to use the T/O figures as as a teaee, the
newt question involves the manner in which the 01 costs will be co-
pated. The usual approach would be to determine average eamployront
based on-duty as of 30 June 1952 plus one-half the existing v acaan-
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s on the offices are the same.
6-month lapse in the filling of new
Lye would be to determine average a mplo
ty as of 30 Jane 1952 plus one-half the ecru
#_ _
cie~e a cir tinder the Director's ceiling. 1 believe that the
latter, although somewhat more complicated, would be desirable ex-
cept for the fact that it is assumed that adjustments will be made
during the year to the ceiling figure. 1 believe, therefore,, that
the most practicable approach would be the first alternative alit}
the general understanding within the Agency and with the Bureau of
the Budget that the 01 coots reflected in the base might be lees,
nding upon action taken in connection with the Director's ceeIL
An 1 have discussed with you, if you follow last Year' 3
concerning the 1953 base would be developed by thee
problem to be decided by the tudget Division inama
In line with our
sign yesterday, apps
also be paid to the average salary used.
or OPC and 080
uld be noted that the Call for Estimates represents
a general procedure applicable to the normal situation in the Agency.
Because of their special nature $, it was necessary last year to in-
for ly work with 01'C and 080 to prescribe a special fort for the
presentation of their requirements. I believe that you will want to
take similar action this year.
Sul
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